2. Andrew Nobleman & Halima Turner

3.  Reporting Frequency: The Grants Officer, after coordination with the DOC operating unit, shall prescribe the frequency with which the performance reports shall be submitted. ◦ Performance reports shall not be required more frequently than quarterly or less frequently than annually. ◦ Required to submit report no later than 30 days after the required reporting period and 90 calendar days for annual or final reports.

4.  Comparison of actual accomplishments with the goals and objectives established in the approved application. ◦ Whenever appropriate and the output of programs or projects can be readily quantified, such quantitative data should be related to cost data for computation of unit costs.  Reasons why established goals were not met, if applicable.  Other pertinent information including, analysis and explanation of cost deviation or budget costs.  Recipients shall immediately notify the DOC operating unit of developments that have a significant impact on the award-supported activities. ◦ For example, notification of any problems, delays or adverse conditions preventing the objectives of the award

5.  Ensure reports are received on time  Review reports  Provide feedback and follow up on problems  Verify that the recipient: ◦ Provides sufficient information; and ◦ Is making adequate progress

6.  Research Grants Require different reporting than other grant types, a Research Performance Progress Report (RPPR) format was developed to meet those needs. ◦ “The RPPR resulted from an initiative of the Research Business Models (RBM) Subcommittee of the Committee on Science (COS), a committee of the National Science and Technology Council (NSTC)”  A need was identified to create consistent reporting among all Federal Agencies. Grants Online is working to implement this action by 2015.

7.  Each DOC award shall require recipients to use the SF-425 Full Report or SF-425A Cash Flow Report to report the status of funding.  Reporting Frequency: The DOC shall determine the frequency of the submission of the Financial Status Report for each project or program, taking into consideration the size and complexity. ◦ The report should be submitted biannually for periods October-March and April-September. ◦ Required to submit report no later than 30 days after the required reporting period and 90 calendar days for annual or final reports.

8. Evaluate for the following:  Recipients are expending funds at an appropriate rate and that matching requirements are being met.  Federal disbursements are comparable with the period covered by requests for payment.  Recipients are not maintaining excess cash on hand.  Reports submitted by the recipient agree with DOC accounting records of disbursements.  Reports contain information on indirect costs and program income if included in original budget.  Reports are completed correctly.

9.  The FFATA Subaward Reporting System (FSRS) is the reporting tool where: ◦ the prime recipients are required to report subawards; ◦ the prime contract reports subcontracts and executive compensation data.  The FFATA is government-wide for both contracts (procurement) and grants.

10.  The prime recipient is required to report any subrecipients or subcontracts greater than or equal to $25,000 at the end of the month following the agreement.  Prime recipients report subaward information at the FFATA Subaward Reporting System (FSRS): http://www.fsrs.gov/. http://www.fsrs.gov/  The subaward information entered in FSRS will then be displayed on www.usaspending.gov associated with the prime award furthering Federal spending transparency.www.usaspending.gov

11.  For Grantees not enrolled in ASAP System.  For Grantees designated as High Risk.  For Grantees with limited/poor financial history. SF270 is designated to be a temporary means of receiving funds and is usually associated with a special award condition.

12.  Failure to report after the 30/90 day windows will initiate emails from the Grants Online system to recipient.  If report is still not submitted, the following enforcement actions can be taken by the Grants Officer: ◦ Corrective action plans (high risk SACs) ◦ Suspension of payments ◦ Suspension of the award (or both) ◦ Termination of the award ◦ Debarment and suspension of the recipient (Recommendation)

13.  SF-429 is used to for inventory/disposition of real property.  SF-428 is the cover sheet.  SF-428A if required, is used to provide annual inventory listing of Federally-owned property  SF-428B is used at closeout to report on Federally-owned property  SF-428C is to request disposition instructions at any time other than closeout  SF-428S is the supplemental sheet.  Federally-owned property consist of property on loan from Federal government, acquired equipment with Federal funds and residual unused supplies with a fair market value exceeding $5,000  Disposition is required if the recipient no longer needs equipment for project objectives or if there are not other Federally sponsored activities in need of equipment