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A Guide for Completing Kaiser Permanente of Georgia Grant Applications
| © 2011 Kaiser Foundation Health Plan, Inc. For internal use only.2August 9, 2015 Tips for Completing Your Application Read through the application and attestation to determine requirements. Ensure the project aligns with Kaiser Permanente of Georgia priorities. Include current statistics from credible sources to demonstrate project need. Explain why your organization is qualified to address the issue. Include current statistics from credible sources to demonstrate project need. Detail any collaboration with other nonprofits involved in the project. Describe health-improvement gains made possible from the grant - not just the activities that will take place. Describe the project's overall impact - what improvement will happen?
| © 2011 Kaiser Foundation Health Plan, Inc. For internal use only.3August 9, 2015 Completing the Kaiser Permanente of Georgia Proposal REVIEW COMMITTEE ASSESSMENT An inter-agency team of Kaiser Permanente staff members review proposals, and make funding recommendations. The Committee assesses projects using applications, site visit summaries, and committee members’ expertise. Fully complete application to improve chances of receiving full points for each section – proposals not receiving a minimum allowable score are not considered for support. The scoring sheet aligns with the application. The budget and evaluation sections carry the most points on the score sheet, followed by the project narrative, and then the other sections. Applicants are assessed on how clearly the project is described, the use of statistics to demonstrate project need, alignment with the organization’s strategic plan, the evaluation plan and whether or not the cover letter, application, budget and evaluation are in agreement. Grant requests that are more than 50% operating support (staff, e.g.) should explain the impact of the funded positions, rather than or in addition to assessing only program measures.
| © 2011 Kaiser Foundation Health Plan, Inc. For internal use only.4August 9, 2015 Cover Letter Remember: Cover letters have word or page limits. While conciseness is a virtue, this area should indicate that the project’s details have been well thought out. The cover letter serves as a brief overview of the entire project. It should include a concise project summary, outcomes to be achieved, and the amount requested. If separated from the rest of the proposal, it should stand on its own. The cover letter will be a one-page document. A good cover letter will present the following information: The problem to be addressed The goals and objectives of the project The strategies and activities to be used Who will be served by the project Where the project will be run The benefits of the project The requested dollar amount In addition, a good cover letter will: Not exceed the page limit Use concise language Present an overview of the entire project that closely matches the Proposal Narrative and Application sections.
| © 2011 Kaiser Foundation Health Plan, Inc. For internal use only.5August 9, 2015 Organization Information & Background Sections Remember: Look for partnerships that complement the applicant’s work, and its mission and goals. Strong applicants will partner with groups doing similar work; while this isn’t an articulated requirement, it promotes synergy and is a bonus outcome Organization Location Organizations that receive Kaiser Permanente of Georgia grants must be based in in the KPGA service area, additionally the funded project must take place in at least one the service area counties. Enter the organization’s physical street, and not a post office box. Background When was the organization founded? Describe your organization’s overall mission and goals. Existing Programs & Community Partners List programs that will help paint a broader picture of your organization. List nonprofit partners with whom the organization works to achieve its goals Kaiser Permanente Involvement List previous Kaiser Permanente previous grant awards. Describe any ways that Kaiser Permanente representatives are involved with the organization.
| © 2011 Kaiser Foundation Health Plan, Inc. For internal use only.6August 9, 2015 Organization Request Remember: This section provides background or “at- a-glance” information on the organization. Project requests should align with the organization’s mission and capacity. Quantify project impact by providing the number of people who will be served. Don’t provide vague numbers (i.e., all low-income children in the county). Provide the names of nonprofits with whom you’ll partner on the project. Organization Location Organizations that receive Kaiser Permanente of Georgia grants must be based in in the KPGA service area. Enter the organization’s physical street, and not a post office box. Grant Request Information Organizations’ requests must not exceed 15% of the previous fiscal year organizational budget. The location of the project must be based in the KPGA service area. Project Narrative This section explains the nature of the project, what the organization will achieve, and the activities that will take place to accomplish the goal. The narrative should state the community need the project will address (including supportive statistics), and explain how the project aligns with the organization’s strategic plan. Applicants are encouraged to share if a selected activity is evidenced-based or is a documented best practice. Overall Alignment The program should align with Kaiser Permanente of Georgia’s priorities The program should serve a population of identified need.
| © 2011 Kaiser Foundation Health Plan, Inc. For internal use only.7August 9, 2015 Communications Remember: The ability to communicate goals and results helps demonstrate capacity and collaborative strength. Applicants should show signs of savvy in understanding the link between their own plans to communicate the project and alignment with Kaiser Permanente’s goals. This section should indicate if the program will be able to market and communicate effectively in order to achieve its objectives; and if it will be able to provide its supporters with desired or appropriate recognition. Program Marketing The organization should indicate how it will reach its intended target population (what kind of marketing or outreach will be conducted?). Communicating Results Often, effective communication of results can be a viable tool to leverage other funding, and create project sustainability. How will the project’s final results be communicated, and to whom? Providing Recognition for Kaiser Permanente List your ideas of how your organization might publicly acknowledge a Kaiser Permanente grant.
| © 2011 Kaiser Foundation Health Plan, Inc. For internal use only.8August 9, 2015 Budgets Remember: A well-prepared budget will tell the story of the proposed project. The budget should not appear to be a “wish list”. Padded budgets are not acceptable; nor is one that is insufficient to achieve the project goals. The budget includes a list of expenses and revenues for the project. Budget descriptions should be brief, but clear; there should be no vague items. Vague Revised The budget template asks for the total cost of the project and an explanation of how costs will be allocated between Kaiser Permanente and other confirmed and anticipated funders. Budget Narrative Each applicant will provide detail on the project budget in the narrative, which gives further explanation of the line items requested. For example: Travel 2 nurses travel from Atlanta to Gainesville 6 x per year to take conduct diabetes classes: 150 miles x $.55 per mile x 6 trips x 2 nurses = $990 Salaries & Wages Project coordinator will provide oversight : 8 months @ $30,000 per year = $20,000 SuppliesOffice Supplies for diabetes lab (notebooks, pens) Equipment Medical supplies for the diabetes lab - monitor strips, meters MileageMileage for project director between clinics ContractorsIndependent evaluator for final client assessments
| © 2011 Kaiser Foundation Health Plan, Inc. For internal use only.9August 9, 2015 Evaluation Plan Remember: An outside evaluator is not a substitute for an evaluation plan. A good evaluation plan what will be achieved, how the program will be carried out, and how program results will be measured. The evaluation plan carries the most weight on the scoring rubric because it will articulate the organization’s plan for success. The evaluation form requires listing of: –The overall project goal –Measurable expected outcomes (can be quantified) –Activities/strategies that will work toward achievement of outcomes, and the overall project goal –The specific measures and data that will be used to determine outcomes achievement. Progress can only be measured if it is compared to something else. Therefore, it is essential to establish a baseline of data. If an outcome is where you want to go – a baseline is where you start. Baselines may be established by, establishing a control group, pre- testing clients, or analyzing client records prior to receiving services for example.
| © 2011 Kaiser Foundation Health Plan, Inc. For internal use only.10August 9, 2015 Project Goal and Outcomes Remember: Goals should be considered over the life of the stated grant cycle - generally one year. Any project that promises 100% success with all clients isn’t realistic. Goals and outcomes should be ambitious but not unobtainable. Goals state what the project ultimately hopes to achieve. Goals address the primary problems identified in the project narrative. Outcome objectives state what the project hopes to achieve at the end of each year. The evaluation plan should clearly link the project’s strategies and activities to the desired outcomes, and the eventual goal. Outcomes are statements that articulate what the project hopes to accomplish; they consist of strategies (activities) and measures. A project can become unwieldy with many stated outcome objectives. Consequently, the Kaiser Permanente grant application limits applicants to three outcomes. The statement below would be considered an ideal project outcome: Target GoalTarget Population Baseline Measurement Tool By the end of the grant period, 15% of students in the three participating high schools, will achieve a rating of satisfactory on the county high school fitness exam, a 6% increase over current levels.
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