1. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 e-Procurement Supplier Awareness Session

2. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 AGENDA Opening and Introduction Sagran Naicker Overview & Procurement at PetroSA Comfort Bunting Business Processes Comfort Bunting Demonstrations Sagran Naicker / Mluleki Ntlemeza Christina Meyer / Alan Goodway Q&A & Closing ALL

3. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 OBJECTIVES OF THIS DISCUSSION Give an overview of the procurement process at PetroSA 1 Give an overview of the electronic procurement process at PetroSA 2 Understand the applicable laws and legislation governing procurement at PetroSA 3 Common understanding of Supplier’s, User’s and Procurement’s requirements 4 Aligned Suppliers, Users and Procurement community

4. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 Section 217 of the South African Constitution states that all public sector procurement shall be fair, transparent, competitive, cost effective and equitable The PPPFA gives effect to section 217 of the constitution by providing a framework for the implementation of a procurement policy, as provided for in the Constitution PROCUREMENT PHILOSOPHY

5. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 PetroSA’S POLICY INSTRUMENTS AND PROCEDURES ARE ALIGNED WITH RELEVANT LEGISLATION PetroSA policy and procedures BBBEE Procurement Employment Equity Skills development Corporate Social Investment Supplier development Aligned policies and procedures National legislation / policy Constitution of SA PFMA BBBEE Act, 2003 PAJA The Employment Equity Act The Skills Development Act Preferential Procurement Policy Framework Act Codes of Good Practice for BBBEE Liquid Fuels Industry Charter NIPP/CSDP

6. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 PROCUREMENT AT PetroSA Where do we advertise? PetroSA advertises tenders/quotations for goods and services on the internet (www.petrosa.co.za or www.procurement.petrosa.com) or in addition, in the printed media, the Government Tender Bulletin (www.info.gov.za/documents/tenders/bulletins.htm ), SASDA (www.sasda.co.za), Quantumwww.petrosa.co.zawww.procurement.petrosa.comwww.info.gov.za/documents/tenders/bulletins.htmwww.sasda.co.za How do we select? Through our auction, quotation and tender process

7. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 EVALUATION OF TENDERS Phase 1: Elimination Phase Deals mainly with non-compliance with specification, incomplete tenders, inaccurate & misleading information etc. Not in the top 5 scoring companies Phase 2: Tender Assessment Deals with the commercial aspect of the tender. This phase also deals with BEE. Detailed technical assessment Detailed due diligence Phase 3: Approval Process Three of the top scoring companies are submitted to the Procurement Committee / CEO / Board for approval.

8. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 WHAT DO SUPPLIERS NEED IN ORDER TO SUPPLY GOODS & SERVICES TO PetroSA ? 1.You need a purchase order generated on the SAP system. This document can only be obtained from the Group Supply Chain (Procurement) Department 2.You need a written contract signed by the CEO, CFO or duly authorised VP. No other employee of PetroSA is authorised to sign a contract on behalf of PetroSA  Employees (irrespective of level within the organisation) are not empowered to instruct a Supplier to provide goods or services without any of the above documents.

9. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 BEE COMPONENTS Conducive Environment Skills Dev / Capacity Bld Employment Equity Preferential Procurement Equity Participation Financial and Other Support Supplier Development Corporate Social Investment Implementation, Evaluation, Monitoring and Communication

10. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 WHAT IS e-PROCUREMENT? e-Procurement is to Procurement what eMail is to Mail and is simply the business-to-business purchase of supplies and services using the Internet e-Procurement and eMail share the following benefits: Automation and simplification, Reduced cycle times leading to increased productivity, improved tracking and transparency Mail e’Mail Procurement e’Procurement

11. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 BENEFITS of e-PROCUREMENT Generic Compliance benefits - arising from increased use of approved suppliers with whom we have negotiated advantageous contracts Transaction benefits - arising from reductions in the cost of processing manual procurement transactions Information benefits - additional negotiating power derived from better procurement information, and identification of opportunities to consolidate spend across business units and streams Transferred supplier benefits - price reductions offered by suppliers because of increased efficiencies and higher volumes Project benefit - price reductions in construction contracts etc derived from contractors' use of the client’s enhanced spending power Web-powered sourcing savings - arising from internet capabilities such as reverse auctions PetroSA Savings derived from driving delivered pricing down – estimated at ± 5%pa Improved and reduced turnaround times Standardised approved tender documents Standardised procurement processes, and filing system Improved transparency Reduction of transgressions & possible corruption Automation of tender processes Electronic evaluations and auto calculations of scoring Up to date supplier database with correct categorisation Up to date market information/intelligence (management reporting)

12. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 BENEFITS OF E-PROCUREMENT FOR SUPPLIERS Generic Benefits e-Procurement provides suppliers of all sizes access to opportunities at PetroSA ability to receive standardized electronic orders manage complex bidding opportunities migrate customer service functions online reducing the overall cost of sales reduces much of the manual work associated with offline processes and paper-based orders freeing sales representatives to spend more time building valuable relationships with their customers reduce tendering turn around times Practical Benefits

13. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 BENEFITS OF E-PROCUREMENT FOR SUPPLIERS Improved efficiency Reduced costs Sustainable competitiveness Practical Benefits Various mechanisms to submit responses, lowering risk of loss of information Warning signals if vital information has not been entered, making sure that critical information required by PetroSA is not overlooked. No need to submit tax clearance certificates, BEE certificate and registration questionnaires with every tender Manage own details No pressure to read newspapers for upcoming tenders Supplier is allowed to respond, or re-submit responses as often as is necessary until the closing date and time of the tender / contract amendment. More structured tenders / contract amendments making it more understandable Historic, electronic data of previous tenders and / or contract amendments Less time and manpower required to respond to tenders / contract amendments

14. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 WHAT DOES THIS MEAN FOR SUPPLIERS? Absolutely, it is essential that your relationship with us remains intact, and with the improved processes from e’Procurement, you should have more time to work directly with PetroSA buyers, to review product information and demonstrate new services. Can I still have contact with the PetroSA Procurement Department? To participate in e-Procurement, suppliers will need to have access to the Internet. What technical infrastructure do suppliers need in order to participate in e-Procurement? There are no set-up or ongoing subscription fees charged to suppliers. Will suppliers be charged for participating?

15. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 e-Procurement – Business processes supplier registration updating supplier information Auctions quotations Tendering eRS uploading attachments / documents

16. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 SUPPLIER REGISTRATION PROCESS http://www.procurement.petrosa.com/

17. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 SUPPLIER REGISTRATION PROCESS

18. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 SUPPLIER REGISTRATION PROCESS 5 screens to fill in Registration phase 1

19. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 SUPPLIER REGISTRATION PROCESS

20. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 SUPPLIER REGISTRATION PROCESS

21. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 SUPPLIER REGISTRATION PROCESS Registration phase 2 Fill in all screens

22. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 SUPPLIER REGISTRATION PROCESS Updating your information

23. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 SUPPLIER REGISTRATION PROCESS Updating your information

24. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 SUPPLIER REGISTRATION PROCESS Fill in all screens Updating your information

25. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 SUPPLIER ACCREDITATION PROCESS

26. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 THE E-PROCUREMENT PROCESS

27. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 THE PROCESS – CONTINUED (ISS)

28. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 THE PROCESS – CONTINUED (ISS)

29. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 THE PROCESS – CONTINUED (ISS)

30. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 THE PROCESS – CONTINUED (ISS)

31. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 ACCESSING TENDERS / QUOTATIONS / AUCTIONS http://www.procurement.petrosa.com/

32. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 ACCESSING TENDERS / QUOTATIONS / AUCTIONS

33. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 QUOTATIONS Supplier submits quotations Submit the quotation online or Download the eRS package, completes quotation, then submit later For online quotation select item number

34. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 QUOTATIONS Supplier submits quotations

35. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 QUOTATIONS Supplier submits quotations

36. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 QUOTATIONS Supplier submits quotations Repeat the process for all line items

37. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 QUOTATIONS Uploading Documents / Attachments

38. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 QUOTATIONS Uploading Documents / Attachments

39. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 QUOTATIONS Uploading Documents / Attachments

40. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 QUOTATIONS Uploading Documents / Attachments

41. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 QUOTATIONS Uploading Documents / Attachments

42. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 QUOTATIONS Supplier submits quotations

43. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 TENDERS The Supplier clicks on My Tenders Select tender

44. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 TENDERS Supplier submits tenders Submit the tender online or Download the eRS package, fill in tender, then submit later For online tender select item number

45. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 TENDERS Supplier submits tender

46. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 TENDERS Supplier submits tender

47. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 TENDERS Supplier submits tenders Repeat the process for all line items

48. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 TENDERS Uploading Documents / Attachments

49. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 TENDERS Uploading Documents / Attachments

50. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 TENDERS Uploading Documents / Attachments

51. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 TENDERS Uploading Documents / Attachments

52. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 TENDERS Uploading Documents / Attachments

53. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 TENDERS Supplier submits tenders

54. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 e’Auctions The Supplier Logs in on the Site Dashboard

55. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 e’Auctions The Supplier clicks on all auctions

56. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 Auctions The Supplier selects auction and bids Open Auctions: Click on “All Auctions” first and express interest by clicking on add. Open in “My Auctions” and bid Closed Auctions: Click on “My Auctions”. Open and bid Dedicated Auctions Open Auctions

57. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 Auctions The Supplier Bids

58. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 Auctions Auto Bids

59. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 THE eRS PROCESS

60. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 Supplier Help Desk Service is free of charge Practical Benefits A fully operational Supplier Care Centre, situated at Intenda’s offices in Centurion, that provides support for eRS, GlobaleRFx.com, suppliers registrations and Tender and Contract Management will offer TELEPHONIC support for suppliers registered on this portal. It’s hours of operation are: 08h00 to 17h00 Monday to Friday (South African time) The Supplier Care Centre is available on Saturday and Sunday from 09h00 to 18h00 (South African time). This support is available via the cell phone number published on the portal under Contact Us. Support is also offered via email using support@intenda.net.support@intenda.net Note: This help desk provides process support only. Queries on content will be referred to PetroSA.

61. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 Supplier Help Desk – Contact Numbers 08h00 to 17h00 Monday to Friday (South African time) +27 (0) 12 663 8815 09h00 to 18h00 Saturday and Sunday (South African time). +27 (0) 83 554 8331 Contact Us

62. The Petroleum Oil and Gas Corporation of South Africa (Pty) Ltd Reg. No. 1970/008130/07 Questions