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RDA AND AUTHORITY CONTROL Name: Hester Marais Job Title: Authority Describer Email: maraih@unisa.ac.za Tel: 012 429 3187 Your institution's logo
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OBJECTIVE Not training Where are we coming from? Start of a journey to…?
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OUTLINE Introduction FRBR and FRAD and their relationship What is RDA? Structure of RDA vs. AACR2 Authority control in RDA Connecting the dots Things to remember Summary
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INTRODUCTION Resource Description and Access Released 2009 Implemented 2010 Aim: consistent flexible framework extensible
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FRBR AND FRAD What is FRBR? conceptual model purpose: - improve catalogue record (product) - improve cataloging (process) - improve the catalogue (technology)
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FRBR AND FRAD … What is FRAD? conceptual model FRAR purpose: - provide understanding of functionality of current authority files - clarify underlying concepts for refining and improving current practices
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FRBR AND FRAD … RELATIONSHIP BETWEEN FRBR AND FRAD FRBR bibliographic entities Relationships between and among entities FRBR no rules to describe entities and relationships in access points FRAD construction of controlled access points
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WHAT IS RDA? content standard set of instructions how to describe a resource focus on information users needed (attributes) description of relationships between related resources description of relationships: resources persons, corporate bodies, families responsible packaged in bibliographic record, etc.
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STRUCTURE OF RDA AACR2 Part I (chapters 2-12) – description of different formats Part II (chapters 20-26) – headings RDA Divided into 10 sections Each section into chapters
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AUTHORITY CONTROL IN RDA Terminology Authority control Access point control Attribute – Is a property or characteristics. Information about entities
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AUTHORITY CONTROL IN RDA … Terminology Corporate body - Organization or group of persons identified by particular name and that acts, as a unit Family – Two or more persons identified as a family unit Person – Human or non-human individual or an identity established by an individual (alone or in collaboration with other individuals)
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AUTHORITY CONTROL IN RDA … Terminology Access point – Name, title, etc. under which information of a work or expression, or person, family will be found Preferred access point – Standardized access point representing an entity Variant access point – Alternative to the preferred access point representing an entity
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AUTHORITY CONTROL IN RDA … Functions of the authority file in RDA Document decisions Serves as a reference tool Control the forms of controlled access points Support access to the bibliographic file Link bibliographic and authority file
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AUTHORITY CONTROL IN RDA … User tasks in authority records in RDA Find Identify Contextualize Justify
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AUTHORITY CONTROL IN RDA … Significant changes between AACR2 and RDA No English language bias Pseudonyms and multiple bibliographic identities simplified Family names are new Uniform title rules are expanded
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AUTHORITY CONTROL IN RDA … Significant changes between AACR2 and RDA “Rule of three” falls away Pseudonyms and multiple bibliographic identities simplified Terms of address, titles or associated terms part of name Terms to distinguish a person reviewed
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CONNECTING THE DOTS FRBR entity-relationships models No more “”Rule of three” RDA is a content standard
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CONNECTING THE DOTS … Hypothetical RDA bibliographic record in MARC 21
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CONNECTING THE DOTS … Hypothetical RDA name authority record in MARC 21
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CONNECTING THE DOTS … Hypothetical RDA name-title authority record in MARC 21
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CONNECTING THE DOTS … Hypothetical RDA corporate name authority record in MARC 21
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THINGS TO CONSIDER Retrospective work MARC21 is changing 011 Work or expression record (NR) This field identifies whether the record represents a work or an expression. Indicators First – Undefined Second- Undefined Subfields $a – Entity type Values: work, expression, manifestation $2 - Source of type terms
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THINGS TO CONSIDER … OCLC Budget Training Human factors
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SUMMARY Librarians are divided on RDA Adapt or die? What do catalogue records offer that electronic full text cannot? What elements in a catalogue record are not useful? “The highest principle for the construction of cataloguing codes should be the convenience of the users of the catalogue”
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BIBLIOGRAPHY Calhoun, Karen. The changing nature of the catalog and its integration with other discovery tools: final report. Last accessed: July 1, 2009. Available: http://www.loc.gov/catdir/calhoun- report-final.pdf Carlyle, Allyson. “Understanding FRBR as a conceptual model: FRBR and the bibliographic universe,” Library resources & technical services, 50, no 4 (Oct. 2006): 264-273
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BIBLIOGRAPHY … Coyle, Karen & Hillman, Dianne. “Resource Description and Access (RDA): cataloguing rules for the 20 th century, “ D- Lib magazine 13, no. 1-2 (2007). Available: http://dx.doi.org/10.1045/january2007-coyle Last accessed: June 15, 2009 Functional requirements for bibliographic data: final report. 1998. Available: http://archive.ifla.org/VII/s13/frbr/frbr1.htm Lasthttp://archive.ifla.org/VII/s13/frbr/frbr1.htm accessed: June 15, 2009 Functional requirements for authority data: final report. 1998. Available: http://archive.ifla.org/VII/s13/frbr/frbr1.htm Last accessed: July http://archive.ifla.org/VII/s13/frbr/frbr1.htm 9, 2009
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BIBLIOGRAPHY … Gorman, Michael. “AACR3? Not!” in Future of descriptive cataloguing rules: papers from ALCTS preconference, AACR2000. Chicago: ALA, 1998. Identifying work and expression records in the MARC21 bibliographic and authority formats... MARC proposal no. 2008-05/2. Available: http://www.loc.gov/marc/marbi/2008/2008-05-2.html Last accessed: July 9, 2009 International Federation of Library Associations and Institutions. “Statement of international cataloguing principles.” April 2008 draft. Available: http://archive.ifla.org/VII/s13/icc/imeicc-statement_of_principles-2008.pdf Last accessed: July 9, 2009
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BIBLIOGRAPHY … OCLC research activities and IFLA’s Functional requirements for bibliographic records. 2009. Available: http://www.oclc.org/research/projects/frbrhttp://www.oclc.org/research/projects/frbr Last accessed: July 9, 2009 Patton, Glenn. An introduction to Functional Requirements for Authority Data (FRAD), in Understanding FRBR: what it is and how it will affect our retrieval tools, edited by Arlene G. Taylor. Chicago: Libraries Unlimited, 2007 Patton, Glenn. Understanding the relationship between FRBR and FRAD, in Understanding FRBR: what it is and how it will affect our retrieval tools, edited by Arlene G. Taylor. Chicago: Libraries Unlimited, 2007
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