1. Session 40 A Hands-On Tour of the Direct Loan Tools Software Bob Tschinkel

2. 2 Agenda Install General Functionality Setup Cash Management Student Account Statement (SAS) Rebuild Disbursement Measurement Tools Report Hands-on Exercises

3. 3 Install Install Direct Loan Tools Release 6.0 software from FSAdownload.ed.gov Two DLLs for Grad PLUS enhancements

4. 4 General Functionality Multi-year Windows-based application designed to provide the following functionality for: –Cash Management –Import, print and compare school cash, loans, and disbursements with the COD SAS –Rebuild an EDExpress database or individual loan and disbursement records –Print Disbursement Measurement Tools report

5. 5 Setup www.cod.ed.gov

6. 6 Setup

7. 7

8. 8 Update options for SAS on COD web site –Report Activity Type –Disbursement Detail (DSDF) –Loan Level (DSLF)

9. 9 Setup Tools-Setup-System

10. 10 Setup Tools-Setup-Security Users –Enable 508 grid functionality? checkbox

11. 11 Setup Multi-cycle year software Choose the year within you wish to work

12. 12 Setup Non EDExpress schools will need to refer to the COD Technical Reference on the FSAdownload web site for all external record layouts for the appropriate cycle year. The record layouts are in Volume IV Section 3.

13. 13 Cash Management Track Direct Loan cash draw downs received and Direct Loan cash returned

14. 14 Cash Management Print Internal Ending Cash Balance Report –Print this report before importing the SAS

15. 15 Cash Management

16. 16 SAS Direct Loan Reconciliation Session #47 Import the DSLF or DSDF –Includes only COD accepted data Each SAS import overwrites previous SAS information stored in the DL Tools database

17. 17 SAS Print import reports for the YTD Cash, Monthly Cash, YTD Disbursement and Monthly Disbursement Summaries and Import Edit Reports

18. 18 SAS SAS Cash Detail Displays cash transactions that appear at COD from the SAS file

19. 19 SAS

20. 20 SAS DSDF Displays loan and disbursement transactions that appear at COD from the SAS file

21. 21 SAS

22. 22 SAS Non EDExpress schools need to import their external Cash and Loan or Disbursement files to compare –Reminder: Record layouts on in Volume IV Section 3

23. 23 SAS Cash Detail Comparison Compares SAS to Cash Management or imported external cash files

24. 24 SAS

25. 25 SAS Loan Detail Comparison-Loan Level Compares loan detail from SAS with loan or disbursement detail records imported from an external system or disbursement detail data in EDExpress

26. 26 SAS

27. 27 SAS Disbursement Detail Comparison Compares disbursement detail from SAS file with disbursement detail records imported from an external system or disbursement detail data in EDExpress

28. 28 Rebuild CODRBFOP –COD will only send accepted records –Web disbursements & any Endorser Amounts included in file

29. 29 Rebuild Rebuild options on import: –Compare Only –Update All –Update Selected records

30. 30 Disbursement Measurement Tools Report Monitors disbursement process by calculating averaging actual process time from entry of actual disbursements, to sending the actual disbursements in a batch to COD, and to booking the loan Compares average number of days elapsed to your tolerance settings in DL Tools System Setup

31. 31 Help Text: How do I?...

32. 32 Help Text: How do I?...

33. 33 Technical Slide We appreciate your feedback and comments. We can be reached at: Phone: 800/330-5947 TDD/TTY services: 800/511-5806 Email: CPSSAIG@ed.gov Representatives are available Monday through Friday, 7 a.m. to 7 p.m. (CT).