1. MOS Administrative Retention Review (MAR2) Program
(Field / FRA Procedures)
MOS Administrative Retention Review (MAR2) Program

2. MOS Administrative Retention Review (MAR2) Program
Background/MAR2 Pilot
Flowchart
MAR2 Packets
Installation Procedures
Post Retention (OPS/FRA)
BDE/BN
HRC Procedures

3. Background Why replace the MMRB with MAR2?
GEN(ret) Franks 2009 MEB/PEB Study- identified there were numerous problems with the MMRB as it is currently organized. Recommended an “administrative review” prior to MEB/PEB
2009 TF- reported that commanders were confused on medical boards, specifically MMRB as it relates to MEB/PEB
MAR2 program is a logical process that is easy to understand
Processing time has significantly decreased giving quicker response to SM deployable status
MAR2 outcome properly coded in MEDPROS and EMILPO by one agency (HRC)
Studies have shown some problems with the current MMRB process. Key issues are variations in the board process from installation to installation, different results for Soldiers with similar issues and follow up transactions MEDPROS and eMILPO were not taken place. Seemed to be a lot of confusion about the MMRB process.
The MAR2 program was instituted at 4 pilot locations with favorable results. Feedback from the pilot program indicates that commanders feel that the process is easier to understand and provides a quicker response as to the deployability status of their Soldier. Additionally post board transactions are completed by HRC (MEDPROS and eMILPO).

4. Quick snapshot of the MAR2 process.

5. Post Retention (OPS/FRA)
Collect Profiles – Coordinate with Patient Administrative Division (PAD) at the hospital
Screen Profile – Should Soldier process under MAR2 or be referred directly to MEB
(Profile example on next slide)
Screen Profile – Is profile unclear
Check EDAS
Approved Retirement (ERUP 9Y) – Stop process
On orders – Request deferment if report date is within 90 days
Check Soldier's EFMP date, MVNAR and ASCO codes to ensure Soldier is eligible for movement
Process ERUP of 9H via RETAIN
Forward profile to BDE/BN with 14 day suspense
Soldier’s with approved retirement are not required to process under the MAR2.
Request a deferment through S1 channels if the Soldier is on orders with a report date within 90 days or less.
See next slide for examples - Profiles that should be referred to MEB or returned back to the PAD for clarification or correction before sending them to the BDE/BN.
Post Retention

6. If profile is complete and clear then forward to the unit Career Counselor.
Don’t forget there must be two signatures!!!
(Example - Unclear)
The Soldier has lower back pain but no descriptions of his limitations are in block 8. DA Pam does not say “ Soldier cannot have lower back pain”. We need to know what the limitations are or else the Soldier will be retained in the current MOS.
(Example- Refer directly to MEB)
Three reasons Soldier should be referred to MEB by the installation and NOT sent up as a MAR2. All it takes is one “No” to be marked for referral to MEB.
Profile Examples
*If profile indicates the Soldier cannot perform all functional activities then forward the profile to the Physical Evaluation Board Liaison
Officer (PEBLO). Basically if any of the blocks in 5a-j are marked no then the Soldier is to be referred to the PEBLO for MEB processing.
*If profile does not clearly state the limitations or lacks 2 signatures (Profiling officer and approving authority), then return the profile to the PAD for correction.
Post Retention

7. BDE/BN (Packet Contents)
New DA Form 3349, Sep 2010 (Profile) *
Table 10 from DA Pam
For CDR reference only– Do not send to HRC
DA Form 4856 prepared by unit Career Counselor *
Soldier’s statement (memorandum) articulating his/her desired outcome *
Commanders (Company and Battalion) submit recommendation in memorandum format *
Other supporting documentation
* Examples on following slides
The packet content for the MAR2 packet that will be prepared by the Brigade or Battalion Career Counselor
Preview of packet on next slides.
BDE/BN

8. MAR2 Packets DA Form 3349 BDE/BN
* Another example of a profile. This profile states actual limitations that can be used to determine what MOS the Soldier can perform in. Remember, HRC needs more than just the medical condition (ie Lower Back Pain)…We need to know what the Soldier can and cannot do (ie carrying MAX weight of 82 pounds).
BDE/BN

9. MAR2 Packets DA Form 4856 PG1 BDE/BN
The counseling form acknowledges that the Soldier will be processed under the MAR2 program.
Not separation action, promotion eligibility, Deferment of current assignment may be necessary, possibility be MEB referral
BDE/BN

10. MAR2 Packets DA Form 4856 PG2 BDE/BN
Page 2 explains that the Soldier has 5 days to submit an appeal
Also includes the assessment of the plan of action to close out the MAR2 action.
BDE/BN

11. MAR2 Packets Soldier’s Statement
Designed to have the Soldier state he understands the possible outcomes (Retain in PMOS, Reclassification, Referral to MEB)
Gives the Soldier a chance to state what the desired outcome is based on their profile.
BDE/BN

12. MAR2 Packets Company Commander’s Statement
Commander’s Recommendation needs to include if the Soldier can be deployable or work in field conditions in either the current MOS or another MOS (without causing further injury).
Ask the Commander “Would you deploy this Soldier in your unit in another MOS?”
Also include any information that needs to be known. I.e. Wife/Soldier pregnant, Soldier pending UCMJ, Soldier pending surgery…Basically anything that could effect the availability of the Soldier to attend training or PCS.
BDE/BN

13. MAR2 Packets Battalion Commander’s Statement
BN Commander indicates concurrence or nonoccurrence with CO Commanders recommendation.
Adds any additional information deemed necessary.
BDE/BN

14. BDE/BN (Packet Process)
Career Counselor
Counsels Soldier on DA Form 4856
Assist Soldier in preparing his/her statement
Refer the Soldier with DA Form 4856 & profile to Company Commander
Company Commander
Request 14 day extension if clarification is needed from medical personnel
Reviews DA Form 4856, Profile, Soldier’s statement and Table 10 (DA PAM )
Counsels Soldier
Prepares Company Commander’s statement
Career Counselor delivers packet to the Battalion Commander
Battalion Commander
Review MAR2 packet
Prepares Battalion Commanders statement
Career Counselor delivers packet back to Post Retention
Career Counselor counsels Soldier on DA Form 4856 and assists Soldier as necessary to complete his/her statement and Soldier statement is forwarded to Company Commander to review and counsel Soldier. Company Commander will forward initiated MAR2 packet with Co Cdr statement through Career Counselor to Battalion Commander.
BDE/BN

15. BDE/BN (Packet Process – Additional Documents)
Limit additional documents to those that are necessary.
SPRINT test
Proponent waiver if already acquired
etc.
Do not send unnecessary documents such as:
NCOER
DA Form 1059
Awards
Table 10 printouts (DA PAM )
Remember to remove the Table 10 (DA PAM ) printouts before scanning the documents. Table 10 is for the CDRs to refer to when they evaluate the Soldier’s capabilities in their current PMOS. HRC already has access to these documents.
BDE/BN

16. RETAIN – BDE/BN (MOS Qualification before RETAIN Submission)
Ensure you utilize the following sources to qualify Soldiers for requested MOS before submitting MAR2 request via RETAIN.
DA PAM (Smartbook), Table 10 (
Medical: Compare Soldier’s profile against physical requirements
Admin: Required ASVAB Scores, Security Clearance, etc.
Current Reclassification IN/OUT Call Message
If not qualified for any shortage MOS then qualify for balanced MOS.
ATRRS Course Catalog (
Enter Enlisted MOS and click the “View Course Perquisites” button
Before submitting the reclass request on RETAIN ensure you qualify the Soldier for the requested MOS (ie Physical requirements, ASVAB scores, security clearance).
If you cannot find a shortage MOS that the Soldier is qualified for, then submit for a balanced MOS.
BDE/BN

17. BDE/BN (RETAIN PROCESS - Step 1)
Add new Soldier to your RECLASSIFICATION worksheet.
Ensure you “select from PERDB”
Select MAR2 as Reclass Type
Fill in the data as usual and click “OK”
BDE/BN
RETAIN

18. BDE/BN (RETAIN PROCESS – Step 2)
Click “Request List Processing”
Record will then show in an OVRD status on your RECLASSIFICATION worksheet
BDE/BN
RETAIN

19. BDE/BN (RETAIN PROCESS – Step 3)
Highlight Soldier on worksheet
Click “Reclassification” on the MENU
Click “MOS Quals/RES”
BDE/BN
RETAIN

20. BDE/BN (RETAIN PROCESS – Step 4)
Type in up to 5 requested MOS that you have prequalified the Soldiers for.
Utilize the MOS Smart Book (DA PAM ) and ATRRS Course Catalog to determine qualifications and physical requirements of each MOS
Click “Next” when ready to proceed
BDE/BN
RETAIN

21. BDE/BN (RETAIN PROCESS – Step 5)
Select the first MOS to submit
Click Next when ready to proceed and answer any Extended Eligibility questions if necessary.
BDE/BN
RETAIN

22. BDE/BN (RETAIN PROCESS – Step 6)
After you hit next for the all requested MOS your screen will look as follows.
Just click “Done”
BDE/BN
RETAIN

23. BDE/BN (RETAIN PROCESS – Step 7)
Request List Text box will appear.
Type in text for each MOS. The text should include the information as shown here. You can include assignment preferences as well.
Click “OK” after all text is entered and the next MOS Request List Box will appear with text already filled in.
Once complete RETAIN will return to your Worksheet.
Indicate if you cannot qualify the Soldier for any MOS.
* If you cannot qualify a Soldier for any MOS just choose one and indicate in the text box you could not find a MOS to reclass the Soldier into.
Remember: If you request 5 MOS then you will have to click “OK” 5 times
BDE/BN
RETAIN

24. BDE/BN Verify you have a complete MAR2 packet with signatures
Forward completed MAR2 packet to Post Retention
Installation process begins
BDE/BN
Packet Submission

25. Post Retention (OPS/FRA)
Verify packets completeness/accuracy.
Forward MAR2 request on RETAIN.
Post Retention

26. RETAIN- OPS/FRA (Step 1)
Highlight Soldier on worksheet
Click Reclassifications on the MENU
Click “Request List process”
Post Retention
RETAIN

27. RETAIN- OPS/FRA (Step 2)
Right click on Soldier’s name and select “Submit/Resubmit”
Post Retention
RETAIN

28. RETAIN- OPS/FRA (Step 3)
Request List Text box will appear.
Type in text for each MOS. The text should include the information as shown here. You can include assignment preferences as well.
Click “OK” after all text is entered and the next MOS Request List Box will appear with text already filled in.
Once complete RETAIN will return to Request List. Your done on RETAIN
Remember: If you request 5 MOS then you will have to click OK 5 times
Post Retention
RETAIN

29. RETAIN- OPS/FRA
Submit completed MAR2 packet to HRC (Subject: MAR2 – Soldier’s last name and last four) at the following address:
HRC Process begins.
The MAR2 packet should come from the installation office.
The desired file format for the scanned MAR2 packet is Adobe Acrobat (.pdf) with a file size of 1MB or smaller.
Every attempt should be made to scan the packet in as a PDF file. If you are unsure on how to do so just contact your automation personnel for help.
Adhering to these guidelines will help to ensure your MAR2 packet is received.
The desired file format for the scanned MAR2 packet is Adobe Acrobat (.pdf) with a file size under 1MB
Post Retention
Packet Submission

30. HRC Evaluate MAR2 packet and make one of the following determinations:
Retain in current MOS
Reclassify
Refer to MEB
Update MEDPROS and eMILPO
Schedule training and follow on assignment as necessary.
Return decision report back to the installation via RETAIN for distribution to the unit.
Post Retention and the BDE/BN will finalize action based on the MAR2 Decision
HRC

31. Post Retention & BDE/BN (Finalize Retain in MOS Decision)
Post Retention or the BDE/BN acknowledges the decision report on RETAIN
Provide a copy of MAR2 decision report to PAD
Inform the Command of the MAR2 decision
Post Retention
BDE/BN

32. Post Retention & BDE/BN (Finalize Reclassify Decision)
Post Retention or the BDE/BN acknowledges the decision report on RETAIN
Provide a copy of MAR2 decision report to PAD
Inform the Command of the MAR2 decision
If SRR is incurred
BDE/BN Reenlists or extends Soldier
Provides MAR2 decision to S1 for MOS Orders or
Process DCSS / ERUP 9Q if appropriate
Post Retention request deletion of assignment and training by HRC by sending hotline and copy of DCSS
Soldier utilized in unqualified MOS until ETS
Post Retention
BDE/BN

33. Post Retention & BDE/BN (Finalize Refer to MEB Decision)
Post Retention or the BDE/BN acknowledges the decision report on RETAIN
Inform the Command of the MAR2 decision
Post Retention forwards MAR2 packet to PEBLO section
BN/BDE verifies that Soldier reported to MEB office within 5 days of notification
BN/BDE informs Post Retention of compliance or noncompliance
Post Retention
BDE/BN

34. Post Retention & BDE/BN (Appeals)
Guidelines for appeals:
Must be in memorandum format
Does not require CoC endorsement
For material error or missing docs
Submitted through Post Retention
Soldier has 5 days to submit
Appeals must be returned to HRC within 14 days:
Clock starts the day Decision Report is sent back to post
Includes time to notify Soldier
Includes 5 days for the Soldier to type the appeal
Includes time for post to send appeal to HRC
Appeals that exceed 14 days require a memorandum signed by the Command Career Counselor with justification for lateness.
Appeals: Soldiers can appeal the MAR2 decision for material errors or missing documents only. Appeals will not be based solely on disagreement with the MAR2 decision. Must be in memorandum format. Does not require CoC endorsement. Soldier has 5 days to submit to submit the appeal. Appeals must be returned to HRC within 14 days from the time the MAR2 decision is sent to the installation via RETAIN. The 14 day timeframe includes time to notify the Soldier, 5 days for the Soldier to type their appeal and then Post Retention to forward the appeal up to HRC. Any appeal that takes longer than 14 days to send back to HRC will be accompanied by a memorandum signed by the Command Career Counselor with justification for lateness.
Post Retention
BDE/BN

35. Post Retention & BDE/BN (Processing Officers)
Officer MAR2 packets:
Profile
Soldier Statement
Company Commander Statement
Battalion Commander Statement
Supporting documents as necessary
What is different from Enlisted:
No 4856 in the packet
No RETAIN processing
Incurred SRRs are not the Career Counselors responsibility
Officer MAR2 packets are similar to ENLISTED packets. However, there is no DA From 4856 or RETAIN processing. Additionally, the decision will be returned to the installation in memorandum format versus a RETAIN decision report.
Post Retention
BDE/BN

36. Post Retention & BDE/BN (Processing Officers)
Submit completed MAR2 packet to HRC (Subject: MAR2 – Soldier’s last name and last four and Rank) at the following address:
HRC Process begins.
*The desired file format for the scanned MAR2 packet is Adobe Acrobat (.pdf) with a file size of 1MB or smaller.
*Every attempt should be made to scan the packet in as a PDF file. If you are unsure on how to do so just contact your automation personnel for help.
*Adhering to these guidelines will help to ensure your MAR2 packet is received.
The desired file format for the scanned MAR2 packet is Adobe Acrobat (.pdf) with a file size under 1MB
Post Retention
Packet Submission

37. Additional Info (Reclassifications ADHOC)
Easy way for MACOM OPS to pull a roster of completed MAR2 packets for their command 1 2 3
Open Reclassification ADHOC from Reports
* Select Dates
* Select RCL Type of MAR2
* Select Fields and search
Click Save As
Select desired format (Excel, Text, etc.)
* Name your Report
* Click save

38. Additional Info (P2 Profiles)
Soldiers awarded a P2 profile
Commander determines Soldier is unable to perform in PMOS
Reclassification action will be processed as a mandatory request (MND2).
These Soldiers will not be processed under the MAR2 program.
The process is the same other MND2 request. However, a separation / reclassification determination will not be required.
Ensure a copy of the Soldier's profile is forwarded with request.
Soldiers awarded a P2 profile that are no longer able to perform duties in their PMOS will be processed as a mandatory request (MND2). These Soldiers will not be processed under the MAR2 program. The process is the same other MND2 request. However, a separation / reclassification determination will not be required. Ensure a copy of the Soldier's profile is forwarded for all Soldiers falling within this category.
Basically, If the Commander determines that the Soldier cannot perform in their current MOS with the P2 profile then the Soldier will be processed as a MND2 action.

39. Establish a Working Relationship
Hospital Patient Administration Division (PAD)
Obtain profiles
Provide MAR2 decisions
Division Surgeon
Hospital SGM or NCOIC
Second Signature authority
MMRB section
Audiologist
IG, Hospital Legal, Post Legal, BDE Legal
Hospital Patient Administration Division (PAD) – Identify POCs in order to establish procedures to receive profiles on a regular basis from the PAD and the return of MAR2 decisions to the PAD. Direct you to the individual that can help you establish an ePROFILE account.
Division Surgeon - Address issues with profiles. For example - profiles that are unclear, incomplete or contradict themselves (ex. 25lb lifting limitation but block 5i on profile is marked yes indicating they can move 40lbs plus equipment)
Hospital SGM or NCOIC – This NCO can be your voice to the hospital command to address medical/profiling issues since they are the senior enlisted advisor. Just like Career Counselors are the advisors to their commands for the retention program.
Second Signature authority – The approving official can help eliminate repetitive issues with profiles since they are the ones designated to review the DA 3349.
MMRB section – Lessons learned from all the MMRB boards (Profiling issues, Procedures for referring to PEBLO)
Audiologist – Large number of profiles are for hearing (H3). Audiologists can provide guidance or clear up confusion with SPRINT test.
IG, Hospital Legal, Post Legal, BDE Legal – Brief these contacts on the MAR2 program so they are aware of what the MAR2 process. This will prepare them on how to respond to Soldiers who initiate a complaint and cut down on inquires directed to you from these offices.

40. MOS Administrative Retention Review (MAR2) Program
AKO Address
Questions regarding the MAR2 process should come from Post Retention to
FAQ will be created for Career Counselors to access via
Sample packet and training slides will be available on AKO at the following address