Presentation on theme: "Excel 2007 ® Business and Personal Finances What are the different ways you can create and display your Excel 2007 files?"— Presentation transcript:
Excel 2007 ® Business and Personal Finances What are the different ways you can create and display your Excel 2007 files?
Lesson 5: Manage Workbooks In Microsoft Excel 2007, you can create worksheets using templates, print your data to display it, and make your worksheet into a Web page.
Lesson 5: Manage Workbooks Use a template Organize worksheets Split, freeze, hide, and arrange workbooks Save and preview worksheets as Web pages Set up pages for printing Rename folders and convert files to different formats Lesson 5 Objectives:
To create workbooks that complete specific tasks, use a template. Lesson 5: Manage Workbooks Excel comes with common templates such as invoices, sales and expense reports, and budgets that contain useful formulas and preset formatting. You can also download templates online from Microsoft Office Online.
Lesson 5: Manage Workbooks If you need to add more information to a workbook, such as additional weeks to a time card… If you no longer need a particular worksheet, delete it. Insert a new worksheet.
To change the order of worksheets, use the Organize Sheets command or drag them to the desired location. Lesson 5: Manage Workbooks Excel allows you to arrange worksheets in the order most logical to you.
To navigate through a large worksheet, you can split, freeze, hide, and arrange windows. Lesson 5: Manage Workbooks
If two parts of a worksheet are too far apart to view at the same time, split the window. Lesson 5: Manage Workbooks Splitting the window divides it into two panes that you can scroll independently. To restore the single window, double- click any part of the split bar.
If you move far enough down or to the right in a worksheet, you will no longer see the row and column headings. Lesson 5: Manage Workbooks Freeze headings to keep them in place while you move around.
You can Arrange several workbooks to organize them on the screen. Lesson 5: Manage Workbooks You can also Hide a workbook from view without closing it.
Lesson 5: Manage Workbooks This will convert the information into a format that can be viewed on the Internet. To convert a worksheet to a Web page, open the Publish as Web Page dialog box.
Lesson 5: Manage Workbooks Saving an Excel workbook to a Web format means that people can view it even if they do not have Excel. Saving an Excel workbook to a Web format means that people can view it even if they do not have Excel. They can view your data through a common Web browser.
Lesson 5: Manage Workbooks You can save a workbook in another format so it can be used by another program. You can save a workbook as a Web page, as text for Word document, or as data for a database program, such as Microsoft Access 2007. To save a workbook in a different format, open the Save As dialog box.
Print Preview shows you what a worksheet will look like before you print it. Lesson 5: Manage Workbooks To set up a page for printing, first use Print Preview. This helps you decide whether your worksheet will be formatted the way you want it when you print it.
Use Page Setup to change paper size and page orientation. Lesson 5: Manage Workbooks The default page orientation is portrait, or vertical. For a horizontal layout, change the orientation to landscape. For a horizontal layout, change the orientation to landscape.
Lesson 5: Manage Workbooks Click Print to print the entire worksheet. To print only a selection of the worksheet, such as a range of cells, set the print area.
Lesson 5: Manage Workbooks If you want your worksheet to fit on a single printed page, you can decrease the margins. To change a worksheet’s margins. Use the Page Setup group or Page Setup dialog box.
Lesson 5: Manage Workbooks By default, when you click Print button and click OK, the current worksheet prints. To print all the worksheets in the file, click Entire Workbook.