1. New York State Department of Transportation
NY Route 347
Route 111 to Mount Pleasant Road
Design-Build Project
Draft Request for Proposals
Informational Meeting
January 3, 2013

2. NY Route 347 – Design Build Rules of Contact
Peter Russell Attn: NY Route 347 Office of Contracts Management New York State Department of Transportation 50 Wolf Road, 6th Floor Albany, New York

3. NY Route 347 – Design Build Agenda
Project Overview
Project Dates
RFP Content
Project Requirements
Status of :
Adjacent Projects
ROW
Utilities
General Contract Information
Evaluation and Selection
Quality Control & Quality Assurance
Additional Information and Submission Guidelines
Questions and Answers

4. NY Route 347 – Design Build General Location

5. NY Route 347 – Design Build General Location
Bike Path
End
Start

6. NY Route 347 – Design Build Anticipated Procurement Schedule
Activity
Due Date
Draft RFP Info Meeting
January 3, 2013
Final RFP to Shortlisted Firms
January 11, 2013
Final Date for receipt of Proposer Questions
January 30, 2013
Final Addendum and/or Responses to Proposer Questions
February 6, 2013
Proposal Due
February 21, 2013 at 12:00 PM
Selection of Best Value
March 4, 2013
Execution of Contract
April 3, 2013
Notice to Proceed
April 4, 2013

7. NY Route 347 – Design Build General Scope of Work
Widening of NY Route 347 with additional travel lanes and shared-use path for pedestrians and bicyclists in a Manner that Maintains the Corridor Theme;
Pedestrian facility design and installation;
Bus turnouts and enhanced bus stop design and installation;
Extensive landscape design and installation including, but not limited to: vegetated screening, planted raised median, street trees, vegetated drainage features;
Sound wall design and installation;
Pedestrian facility design and installation: Improved sidewalks, curb ramps, signals, and crosswalks for pedestrians

8. NY Route 347 – Design Build General Scope of Work Continued…
Relocation and/or preservation of existing utilities;
Installation and integration of the INFORM system;
Traffic signals;
Installation of street and pedestrian lighting.
Signing & pavement markings;
Work Zone Traffic Control;
Drainage;
GreenLITES Certification at Evergreen Level;

9. NY Route 347 – Design Build General Scope of Work
All Other Items of Work Necessary to Complete the Project Safely, On Schedule, Within the Lump Sum Price Proposed, and in Compliance with the Contract Documents.

10. NY Route 347 – Design Build Typical Cross Section

11. NY Route 347 – Design Build Typical Plan

12. NY Route 347 – Design Build Proposed Greenway Stop

13. NY Route 347 – Design Build Status of : Adjacent Projects ROW
Utilities and Suffolk Co Water

14. NY Route 347 – Design Build Adjacent Contract
PIN/Description: (D261357) – NY 347 Safety and Mobility Improvements from 347/454 split to NY 111
Remaining Work: With the exception of the construction of a recharge basin on the southeast side of NY 111 (behind McDonald’s) the work is substantially complete. The basin and “punch list” work is anticipated to be completed during the spring of 2013.
WZTC: Limited off peak daytime lane closures are anticipated.
Contractor: Grace Industries

15. NY Route 347 – Design Build Right-of-Way Acquisition
  The Department anticipates that all additional ROW it deems necessary for the Project will be acquired prior to the start of work on the Project, (April 4, 2013) in accordance with DB §
No relocations are required as a result of this project.
Should the Design-Builder identify any additional ROW needs for the project, it shall be acquired in accordance with DB §

16. NY Route 347 – Design Build Utility Status
 In accordance with Part 4 – Utility Requirements, Design-Builder is responsible for:
Verifying utility facility locations;
Identifying & resolving potential conflicts not yet documented;
Providing information on the need for additional utility easements (if required);
Coordinating with owner for utility relocation;
Provide stakeout and final layout for utility relocations
Protecting existing utilities;
Cost to repair utility damage caused by Design-Builder;
Informing the Department of all meetings/correspondence with utility owners;
Utility Agreement Process, including signing the Agreement

17. NY Route 347 – Design Build Utility Status
 Long Island Power Authority (LIPA) and Verizon- Aerial
Approximately 26 poles carrying electric, telephone and cable on both sides of NY 347 (to remain in service)
Poles are owned by LIPA or Verizon
House connections to homeowners originate from the pole line along NY 347 (to remain in service)
There are third party attachments, including Cablevision and LI Fiber
Crown Castle has an antenna on pole # 249.
There are 4 radial feeds to the communities to the north and south of NY 347

18. NY Route 347 – Design Build Utility Status
National Grid Gas
There is an existing 8” steel main in the center median of NY 347
National Grid to perform the relocation out of the center median
This relocation is anticipated to take 6 weeks
There is an existing 8” steel main along Mt. Pleasant Rd (to remain)

19. NY Route 347 – Design Build Utility Status
Verizon(U/G)
There are 6- 4” PVC conduits (3 across and 2 deep). and a buried copper cable on the south side of NY 347 from NY 111 to Mt Pleasant Road
Conduits have approximately 30” cover and runs along the existing south curb line
There are 5 manholes and two pedestal boxes associated with the conduits. The two pedestal boxes are on the south side of NY 347 in the vicinity of the Town recharge basin
Verizon will need at least 10 weeks (each of the 5 Verizon manholes are fixed objects that cannot be relocated) to relocate their duct bank and buried cable
Verizon’s pedestal boxes will be relocated approximately 5’ north of their current location in order for the sound wall to be built
This relocation will take approximately 12 weeks
Construction work by owner’s subcontractor

20. NY Route 347 – Design Build Utility Status
Suffolk County Water
There are 12”, 8” and 6” water mains from NY Route 111 to Sequioa Ave.
These water mains may be relocated to the south side of NY 347 by the Design Builder
The Design Builder will be responsible to include in their bid price all associated costs to design and build these mains. This includes but is not limited to, connecting to the 12” distribution main on the north side of NY 111 by the Hess Station and all service connections, hydrants and valves
In addition there are 12” and 10” water mains in the vicinity of Mt. Pleasant Road. These mains may be impacted during construction. If they are impacted the cost of relocation or protection in place is to be included in the Design-Builder’s price for the project.

21. NY Route 347 – Design Build Contract Information
Lump Sum Design-Build Contract;
Best Value Selection Process;
Project Completion Date – April 30, 2015;
There are No Milestone Dates;
There is a Payment Schedule provided in the RFP;
$ 85, Stipend to Unsuccessful Proposers;
Liquidated Damages may be imposed for not meeting Final Completion date;
Escrow Submission of Bid Documents for Successful Proposer;

22. NY Route 347 – Design Build Contract Information
There is a Buy America Clause
There is an Iran Divestment Clause
There is a DBE Participation Goal
All Environmental permits and ROW by NYSDOT;
Construction Related Permits (i.e., SPDES) by Design-Builder.

23. NY Route 347 – Design Build Contract Information
RFP Documents
A) Instructions to Proposers
B) Contract Documents
Part 1: D-B Agreement
Part 2: General Provisions, Section DB 100,
Part 3: Project Requirements (Scope of Work)
Part 4: Utility Requirements
Part 5: Special Provisions (Standard Specification Changes For DB Use)
Part 6: RFP Plans (Indicative Plans Only)
Part 7: Engineering Data
Part 8: Special Specifications (New DB Specifications)
Part 9: The Design Builder’s Proposal
Part 10: Addenda (If Any)
C) Reference Documents-Not Part of the Contract Documents (As Builts, Borings, etc.)

24. NY Route 347 – Design Build Quality Control (QC)
QC is Design-Builder’s Responsibility
Design-Builder shall appoint a QC Manager responsible for QC Plan for both Design and Construction
Design QC shall be by the Designer in accordance with the QC Plan
Construction Inspection shall be by an Independent Engineering Firm (Hired by the Design-Builder)
Materials Testing shall be by an Independent Testing Firm or Laboratory (Hired by the Design-Builder)
The Independent Testing Firm shall report to the Construction Inspection Firm who shall report directly to the Department
Offsite Plant Quality Control will be performed by the Department

25. Quality Assurance (QA)
NY Route 347 – Design Build
Quality Assurance (QA)
QA is Department’s Responsibility
The Department may perform QA on any of the Design-Builder’s activities
The Department will utilize an independent Consultant to perform QA of the Design-Builder’s Designs

26. NY Route 347 – Design Build RFP Evaluation and Selection
Pass/Fail Evaluation Factors
Legal – Financial – Administrative – DBE Compliance - Price Proposal Format
Quality Evaluation Factors (40%)
Key Personnel (20%)
Firm Experience (15%)
Management Approach
CPM Schedule (20%)
Org. & General Mgmt. (10%)
Design Mgmt. (5%) % Minimum
Construction Mgmt. (5%)
Technical Solutions
Design Approach (10%)
Construction Approach (10%)
Project Support (5%)
Price (60%)

27. NY Route 347 – Design Build Additional information – Submission Guidelines
All proposals must be self-contained.
Do not have links to external web sites.
Must contain all information needed for evaluation.
Do not “assume the Department knows” your firm and it’s experience/qualifications.

28. NY Route 347 – Design Build Additional information – Submission Guidelines
Submit ALL Forms required.
Do not increase the size of the Form unless indicated on the Form. Most are set at a single page.
Forms that can be extended: FPA – Part2.
No appendices or attachments.
Do not include photographs or illustrations unless specifically indicated.
Do not submit Form SA (Stipend Amendment).

29. NY Route 347 – Design Build Additional Information
Responses to Proposer Questions will be posted on the Department Website
Reference Information is Posted on Website:
Design Report, Bridge Inspection Reports, “As Builts”, Borings, etc.

30. NY Route 347 – Design Build Project Website

31. NY Route 347 – Design Build Project Contact
Peter Russell Attn: NY Route 347 Office of Contracts Management New York State Department of Transportation 50 Wolf Road, 6th Floor Albany, New York

32. NY Route 347 – Design Build Questions and Answers
What are the format and size requirements for the WZTC and Design drawings to be submitted as part of the proposal? Are 11”x 17” drawings acceptable?
Answer: Yes, 11”x 17”
Are CADD files of the Preliminary drawings available and will NYSDOT provide to Proposers?
Answer: Yes.
Are Inroad files containing horizontal and vertical information available and will NYSDOT provide to Proposers?
Preliminary drawings are in Metric. Do drawings prepared as required by the RFP need to be in English or Metric?
Answer: English.
Do drawings prepared as required by the RFP need to follow NYSDOT CADD drafting standards?

33. NY Route 347 – Design Build Questions and Answers continues…
Are we going to receive the InRoad files for the preliminary plans that were done by GPI, and if so, do you know when?
Answer: Yes. The files should be available by the time the Final RFP is released.
Does the Department intend to provide the Proposers with digital files containing any of the info shown in the Indicative Plans??? Or are the proposers expected to create their own base mapping and preliminary design files for the project?
Answer: Base mapping and preliminary design files related to indicative plans will be provided at the final RFP stage.
In the file Final Design Report /Final EIS/Final Section 4(F) Evaluation – Volume 3     is there a Part 1 to Appendix A – Typical Sections & Plans? It starts with part 2.
Along the same thought, is there a Volume  II – Appendix C – asbestos report-1   ?    There is a two and three.

34. NY Route 347 – Design Build Questions and Answers continues…
Answer: Here is a link to Volume II – Appendix C – asbestos report-1
s_report1.pdf   and a link to Part 1 to Appendix A – Typical Sections & Plans. offices/region10/projects/ny- 347/repository/appendix-a-typical-sections-and-plans-1.pdf
We anticipate that it may be helpful to our proposal to collect additional such as additional topographic survey, additional soil borings or pavement cores. What we would like to know is whether, during the RFP phase, the proposers will be permitted to collect additional data from the site? If so, would a Highway Work permit be required needed to perform data collection work within the state right-of-way?
Answer: The Design-Build Teams will be permitted to gather additional information from the site. However, no lane closures will be permitted and a Highway Work Permit must be obtained from NYSDOT (for insurance purposes) prior to the start of any investigative work.

35. NY Route 347 – Design Build Questions and Answers