1. AND Managing and Mentoring Graduate Students FAST – ADVANCE January 27, 2015 Linda J. Mason Associate Dean of the Graduate School and Professor of Entomology Janice Kritchevsky Professor, Veterinary Clinical Sciences, College of Veterinary Medicine AND

2. Recruiting the Best Graduate Student Contact early, often and directly – invite for visit if possible Recruit on a continual basis Check references closely Recruit from diverse sources Set a deadline and review packages when information is complete

3. AND Set Expectations Early and in Writing What to Cover in Initial Meetings Roles and Responsibilities – Grad School Brochures Goals, Professional Development Strengths and weaknesses Work Style Work Plan Meetings Feedback and Drafts Intellectual Property, Human Subjects, Ethics Confidentiality Recommendation letters, Travel expectations

4. AND Mentoring and Graduate Education Most important factor to continue or withdraw from graduate school is the relationship with an advisor or mentor Having a mentor helps maximize the educational experience through guidance and support Helps in the retention of minorities and women who face unique barriers

5. AND Graduate Students’ Perspectives of a Quality Mentoring Relationship 1.Professional development opportunities 2.Advice on post-degree plans 3.Effective communication 4.Trust and mutual respect 5.Regularly scheduled meetings 6.Interactions outside of school 7.Genuine interest

6. AND What Can Go Wrong 1.Attention to Detail – missed deadlines 2.Fabrication/Falsification/Plagiarism 3.Funding issues 4.Publication/authorship 5.Career choice/expectation 6.Professional Development – how they spend their time outside the research arena

7. AND When things go wrong University Resources

8. 1.University provides expectations about faculty and student conduct 2.University provides resources to assist faculty 3.University provides people who can help

9. “There’s the right way, the wrong way, and the Purdue way” When problems or questions arise, go to a trusted source who is familiar with Purdue University’s policies

10. University Expectations Uphold university’s policies on nondiscrimination and commitment to a diverse community Ethical conduct of teaching and research Uphold Purdue’s Statement of integrity and code of conduct

11. Resources for Faculty Purdue Graduate School – faculty and staff tab Executive Vice President for Ethics and Compliance Executive Vice President for Research and Partnerships – “1-stop” shopping for information and resources regarding conducting research at Purdue CITI courses on line Book - Steneck NH. Introduction to the responsible conduct of research. Download from www.ori.hhs.gov Grad 61200 or similar ethical conduct of research courses

12. People Who Can Help “Chain of command” – Be aware of need for confidentiality Ombudsmen Executive Vice President for Research and Partnerships – Human Subject- Animal Use – Controlled Substances- Export Regulations – Biohazards and rDNA- Radiation or lasers

13. Ombudsmen Definition: One that investigates, reports on, and helps settle complaints Graduate School – T. Atkinson, C. Gabauer Faculty – Ralph Webb

14. Hot Button Topics

15. Data Management Before research is conducted, data management practices should be clearly understood by everybody involved in the project 4 important considerations: – Ownership, collection, storage, and sharing

16. Properly Recording Data “Hard-copy evidence should be entered into a numbered, bound notebook so that there is no question later about the date the experiment was run, the order in which the data were collected, or the results achieved” “Electronic evidence should be validated so that what is recorded on one day can not be changed on another”

17. Data Ownership INSTITUTION or granting body owns the data, it is not the sole intellectual property of the investigator or the graduate student

18. Intellectual property - Purdue “The University permits authors to retain the copyright to Instructional Copyrightable Works and Scholarly Copyrightable Works. Excepting only Instructional Copyrightable works and Scholarly Copyrightable Works, the University shall own the copyright to each Copyrightable Work conceived in whole or in part during the course of any employment, research, or scholarship activity involving or relating to the use of University Resources.”

19. Scholarly Copyrightable Work Work created primarily to express and preserve scholarship as evidence of academic advancement or academic accomplishment

20. Relevant Purdue policies (from Grad 61200 syllabus) Policy III.A.2: Policy on Research Misconduct [http://www.purdue.edu/policies/ethics/iiia2.html] Policy B-1: Purdue University Animal Care and Use Committee (PACUC): Duties and Responsibilities [http://www.purdue.edu/policies/academic- research-affairs/b-1.html] Policy B-45: Duties and Responsibilities of the University Committee on the Use of Human Research Subjects [http://www.purdue.edu/policies/academic-research-affairs/b-45.html] Policy III.B.1: Conflicts of Commitment and Reportable Outside Activities [http://www.purdue.edu/policies/ethics/iiib1.html] Policy III.B.2: Individual Financial Conflicts of Interest [http://www.purdue.edu/policies/ethics/iiib2.html] Policy I.A.1: Intellectual Property [http://www.purdue.edu/policies/academic-research-affairs/ia1.html]

21. AND Additional References http://www.grad.washington.edu/mentoring/faculty/how-to-mentor-graduate- students.shtml http://www.grad.washington.edu/mentoring/faculty/how-to-mentor-graduate- students.shtml http://www.rackham.umich.edu/downloads/publications/Fmentoring.pdf http://cft.vanderbilt.edu/teaching-guides/interactions/mentoring-graduate- students/#stages http://cft.vanderbilt.edu/teaching-guides/interactions/mentoring-graduate- students/#stages http://www.unl.edu/mentoring/introduction