1. ONLINE BANKING PAYMENT SYSTEM FOR ELECTION PAYMENTS Presentation by Rajesh Yadav, DM & Collector Ajmer - Rajasthan INNOVATION - 1

2. INTRODUCTION  Much more time spent in the advance payment of cash to the polling parties resulting into late departure to the destination and finally reaching late which translate into less time for preparatory work at the polling station.  While returning of the parties, the actions for clearing their T.A. bill/adjustment of advance payment etc. take place, which were also a tedious job & arises the possibilities of less payment or over payment due to rush of work within a shorter period of time which is done usually at late night.  A huge number of accounts personal are engaged for making all above activities.  Henceforth, looking to the above issues / bottlenecks, it was felt that if the payment is make through ONLINE BANKING PAYMENT SYSTEM, the time & manpower can be saved & possibilities of making less/over payment can also be avoided. Previously, as per procedure, the payment of T.A. & D.A. of employees/officials deputed for election duties were made in cash. The following difficulties were observed -

3. FUND FLOW AT A GLANCE Clearing House Branch (SBI Main Br. Ajmer) Nodal Bank Branch of each Bank PNBBoBICICIBoIHDFC Group of employees engaged in Election Duty Fund transferred to their respective bank accounts. DEO

4. Amount in Lacs

5. S.M.S. INFORMATION  During Lok Sabha election, we had not sent information of TA/DA credited in their accounts. During Local Bodies Elections, we have sent SMS also about credit of TA & DA in their accounts.  This SMS was sent to all employees - Rs. 857 credited in your saving account no. 01230100000600 as Election TA. Sender – District Election Office–Ajmer From TA-DISTELEC

6. Monitoring Each Election Activities online in Real-time “ Gone are the days when people were used to watch Cricket score only Ball by Ball, but Now They can also watch status of each election Activity one by one in a Real-time manner ” Logon to www.ajmer.nic.in/election INNOVATION - 2

7. Election Activities Monitoring & Tracking Issues … Which Team has REACHED to booth and which is NOT yet? Which are the booth READY and which are NOT yet? Who has conducted MOCK and who has NOT yet? Where and what time POLLING STARTED and where is NOT yet? What is the VOTE CASTING BY … - 10 AM - 12 PM - 3 PM - 5 PM Where Polling has been CLOSED and where is NOT yet? Who has submitted FINAL VOTE CAST and who is NOT yet? Which are polling parties has been LEFT FOR HQ and which are NOT yet? HOW TO GET REAL-TIME INFORMATION FROM EACH BOOTH FOR … Pre-Polling During-Polling Post-Polling

8. Election Activities Monitoring & Tracking Issues … Note: Written report more reliable than verbal  “ How to get Notice on “NOT” in an Early Manner for each and every Important activity which is very critical for Election team to accomplish?  How to gather Reliable (in written) status report periodically on thousands of Booths in an Fast, Efficient and in Economic manner?  How to reduce call waiting and avoiding miss communication between Field team and HQ Team.  How to balance the work load between Election team members, and not to over burdening to team members like Zonal Magistrates. So far ZMs are only responsible for update HQ about the status of each field activity. “

9. General Reports with Order, Format & Samples for BLO SMS REPORT’S CODE, DESCRIPTION, FORMAT AND SAMPLES R1 - HAS POLLING PARTY REACHED SMS FORMAT : SAMPLE SMS : R1 98 17 R2 - POLLING BOOTH READY SMS Format : Sample SMS : R2 98 17 R3 - MOCK POLLING CONDUCTED SMS Format : Sample SMS : R3 98 17 R4 - POLLING STARTED SMS Format : Sample SMS : R4 98 17 R5 - VOTE CASTING BY 10 AM SMS Format : Sample SMS : R5 98 17 105 R6 - VOTE CASTING BY 12 PM SMS Format : Sample SMS : R6 98 17 200 R7- VOTE CASTING BY 3 PM SMS Format : Sample SMS : R7 98 17 460 R8 - POLLING OF MY BOOTH HAS FINISHED SMS Format : Sample SMS : R8 98 17 R9 - FINAL VOTE CASTING SMS Format : Sample SMS : R9 98 17 620 R10 - POLLING PARTY LEFT FOR DIST. HQ SMS Format : Sample SMS : R10 98 17 BLO Hi BLO Bye BLO Polling Party

10. Exception/Emergency Management in SQRS SQRS is designed to manage any particular Exception/Emergency reported by BLO or any other field executives to the system. SQRS understand the importance of processing such message on priority basis. Even if there are numbers of SMSs (of General Category ) in queue to be processed because of there early arrival to the system, SQRS will process Exception / Emergency / Breakdown related message on priority basis. SQRS Exception Occurred General Reporting Exceptional Reporting Separate Modem for Priority SMS Modem for General SMS

11. SQRS Server 11When Emergency / Exception at your booth R99 SMS Format : Sample SMS : R99 98 17 EVM stop functioning suddenly Forwarding Exception/Emergency Issues Emergency Exception R99 ZM AM RO “ EVM STOPPED WORKING ” Dy. DEO ELECTION CONTROLLER TEAM R99 Solution Call EVM STOPPED WORKING AT WARDNO=112, BOTHNO=6, BLO=9414122448 R99 SQRS Forwarding R99 to DEO, RO, AM and ZM DM SP Police Control Room

12. Pie Chart (Experimented for 333 Booths)

13. SQRS – Scalability Country-wide SQRS - Ajmer SQRS-Jaipur SQRS-Jodhpur SQRS-Kota SQRS-Agra SQRS-Kanpur SQRS-Meerut Pushing Relevant Local Election Data to State (Server) Election Commission HQ Pushing Relevant State (Main) Election Data to ECI 0 www.eci.gov.inSQRS – Main Server SQRS – State Server Utter Pradesh SQRS–State Server Rajasthan  Polling  Revision of voter lists  Monitoring of EPIC  Any other use by ECI

14. Adopting Innovative Practices at Ajmer: Phase – II Enhancement Possibilities at SQRS end SQRS Mobile Client Software Select Back REPORTING BOOTH STATUS R1 – Polling Party Reached R2 – Booth Prepared R3 – Mock Conducted R4 – Polling Started R5 – Polling by 10 AM R6 – Pooling By 12 PM R7 – Polling by 3 PM R8 – Polling Ended R9 – Polling by EOD R10 - Polling Party left to HQ R99- Exception \ Emergency By implementing SQRS Mobile client software at Election team member’s mobile following can be achieved. 1.Can eliminate SMS typing error at BLOs end. 2.Can enforce sending of reports (of General category) in orderly fashion 3.No need to remember which report need to be send on which mobile number Can save time to format messages 4.Reduces training efforts 5.It can a STRUCTURED and ERROR FREE reporting system Note : To implement SQRS client on mobile phones it requires Java enabled mobiles Application enhancement of SQRS can be used in Voter list updating process for example every BLO can send SMS everyday to the system for number of voters addition and deletions. Also: