1. TOWN OF TOLLAND FY 2011 - 2012 through 2015 - 2016 Town Manager’s Five Year Capital Plan February 17, 2011

2. Everything the Town does, from providing services to its residents and citizens, to equipping employees to effectively perform their jobs, requires the existence of certain basic physical assets. Assets must be purchased, maintained and replaced on a timely basis or their usefulness in providing public services will diminish. Assets include:  Streets  Parks  Buildings  School Facilities  Large Equipment  Technology The Town’s Five Year Capital Improvement Program is developed to ensure adequate capital investment in the Town’s assets and to provide an orderly method for funding these assets. CAPITAL BUDGET

3. WHAT IS A CAPITAL ITEM? Definition of Capital Projects: Any project, to be included in the Town’s Capital Improvement Program, should fall into one of the following three program categories: 1. Any new or expanded physical facility, including preliminary design and related professional services. 2. Land or property acquisition. 3. Items of a non-recurring nature where the benefits are realized over a long period of time. A project should also exhibit the following characteristics to be included in the Capital Improvement Program: 1. Life Expectancy: The project’s outcome, non-recurring in nature, should have a useful life of greater than eight years. 2.Cost: Cost should be a relatively high, non-operative expenditure for the Town; generally in excess of $10,000 for equipment or plant facility improvements.

4. CAPITAL BUDGET PLANNING PROCESS

5. SUMMARY OF ELIMINATED ITEMS/PROJECTS FUNDED BY THE GENERAL FUND

6. Revisions To Capital Budget After Submission by Town Manager to Town Council on December 15, 2010

7. TYPES OF FUNDING METHODS  General Fund Contributions  Capital Non-Recurring Fund  Non-Referendum Notes  Local Capital Improvement Plan Grant (State)  Town Aid to Road Grant (State)  State School Construction Grants and other State Grants  Ambulance Fees  Cemetery Funds  Referendum Borrowing  Unallocated Capital  Hicks Trust

9. FY11-12: SIGNIFICANT CAPITAL PROJECTS FUNDED BY THE GENERAL FUND Total Amount: $305,708 Sidewalk paving - $15,000 Skylight replacement - $26,000 Reserve for current year depreciation for municipal vehicle replacement - $21,789. Vehicle scheduled to be replaced is Town Manager’s Jeep which has over 95,000 miles and replacement has already been deferred one year. Board of Education – Tolland Intermediate School: Town Administration:

10. FY11-12: SIGNIFICANT CAPITAL PROJECTS FUNDED BY THE GENERAL FUND Total Amount: $305,708 7 th and last lease payment for replacement of Engine #340 - $70,000 Fire Department: Capital Equipment: Dump Truck #36 Replacement - Parks & Facilities - $76,819, Replacement of 1992 one-ton Dodge dump truck with a new one-ton truck with plow and all-season body.

11. FY11-12: SIGNIFICANT CAPITAL PROJECTS FUNDED BY THE GENERAL FUND Total Amount: $305,708 Upgrade of Base Station Repeaters located at Highway, Parks & Facilities garages and the Tower Site. The FCC has mandated that we be licensed and operating in narrowband emissions before 1/1/13 - $20,000. Second of three payments. Fuel tank - one additional gas pump and flow fuel ports for recently installed above ground fuel tanks at the Highway garage plus the removal of the old fuel tanks - $25,500. Currently, new system has one gas pump and two diesel pumps. Public Facilities:

12. FY11-12: SIGNIFICANT CAPITAL PROJECTS FUNDED BY THE GENERAL FUND Total Amount: $305,708 Infrastructure Drainage Design for Weigold Road, Baxter Street & Sugar Hill Road - $50,600 Streets & Roads:

13. FY11-12: SIGNIFICANT CAPITAL PROJECTS FUNDED BY OTHER SOURCES Board of Education: Tolland Intermediate School: Repair Building Facade Cracks - $216,738 (Non-referendum notes) Tolland Middle School: Driveway Paving - $78,000 (Non-referendum notes) Capital Equipment: Dump Truck #30 Replacement of 1993 Highway Mack Truck - $145,000 (Non-referendum notes)

14. FY11-12: SIGNIFICANT CAPITAL PROJECTS FUNDED BY OTHER SOURCES Fire and Ambulance: Ambulance 540 Replacement - $234,513 (Ambulance Fees) ET340 Refurbishment of 1994 Engine Tank - $86,615 (Ambulance Fees) Public Facilities: Replacement of Library Roof - $396,215 (Non-referendum notes) Installation of weatherproof Generator – $272,250 (Non-referendum notes) Replacement of Highway Garage Roof - $80,000 (CNRE)

15. Pavement Management: Road Maintenance - $90,671 (Non-referendum notes), $150,000 (TAR) and $120,000 (LOCIP) for a total of $360,671 Parking Lot Paving - $100,000 (Non-referendum notes) Neighborhood Roads - $106,320 (Non-referendum notes) FY11-12: SIGNIFICANT CAPITAL PROJECTS FUNDED BY OTHER SOURCES Construction and Reconstruction: Miscellaneous drainage replacements including culverts - $60,000 (Non-referendum notes) Streets & Roads:

16. Significant Projects in Years 2-5 By All Sources Board of Education: Driveway and Parking Lot Paving – $89,650 (Non-referendum notes) Year 2: Capital Equipment: Replacement of Dump Truck #24 – 1994 Mack - $145,000 (General Fund) Removal and Replacement of Asbestos Floor Tile - $681,132 (Non-referendum notes) Tolland Intermediate School: Fire and Ambulance: Highway: ET440 Fire Truck Refurbishment - $75,941 (Ambulance Fees)

17. Significant Projects in Years 2-5 By All Sources Streets & Roads: Drainage Infrastructure Weigold Road - $148,600 and Various Townwide Roads - $85,000 (Non-referendum notes) Year 2, continued: Public Facilities: Carpet for Town Hall - $50,000 (CNRE Fund)

18. Significant Projects in Years 2-5 By All Sources Pavement Management: $705,000 to address road maintenance, parking lot and neighborhood roads according to automated pavement management system recommendations ($435,000 – Non-referendum notes, $120,000 – LOCIP and $150,000 - TAR) Year 2, continued:

19. Significant Projects in Years 2-5 By All Sources Year 3: Board of Education: Capital Equipment: Highway: Replacement of Dump Truck #28 – 1997 Ford – $145,000 (General Fund) Tolland Middle School: Roof Replacement on Modular Classrooms - $28,000 (General Fund)Gym Door Removal - $26,000 (General Fund)

20. Significant Projects in Years 2-5 By All Sources Year 3, continued: Fire & Ambulance: Service 140 Replacement – $57,330 (Ambulance Fees) Contribution to Emergency Services Equipment Reserve – $200,000 (Ambulance Fees) Streets and Roads: Johnson Road Reconstruction – $276,300 (Non-referendum notes) Townwide Drainage Infrastructure - $75,000 (Non-referendum notes)

21. Significant Projects in Years 2-5 By All Sources Year 3, continued: $700,000 to address road maintenance, parking lot and neighborhood roads according to automated pavement management system recommendations. ($435,000 – Non-referendum notes, $120,000 – LOCIP and $150,000 - TAR) Pavement Management:

22. Significant Projects in Years 2-5 By All Sources Capital Equipment: Replacement of Bucket Loader #16 – 1988 – $169,000 (General Fund) Year 4: Highway Capital Equipment: Replacement of Mower #2 2005 - (16’ Cut) – $80,000 (General Fund) Board of Education: Fiber Optic Circuits - $145,000 (Non-referendum Notes) District Wide

23. Significant Projects in Years 2-5 By All Sources Year 4, continued: Streets and Roads: Grant Hill Reconstruction and Box Culvert – $675,000 (Non-referendum Notes) Replacement of Ambulance - $234,513 (Ambulance Fees) Fire: Pavement Management: $700,000 to address road maintenance, parking lot and neighborhood roads according to automated pavement management system recommendations. ($430,000 – Non-referendum notes, $120,000 – LOCIP and $150,000 - TAR)

24. Significant Projects in Years 2-5 By All Sources: Capital Equipment: Replacement of 1989 Excavator – $95,000 (General Fund) Year 5: Highway: Replacement of Truck #63 1999 GMC – $80,000 (General Fund) Parks & Facilities: Fire and Ambulance: Addition of Used 95 ft.–105 ft. Platform Tower – $518,700 (Emergency Services Equipment Reserve)

25. Significant Projects in Years 2-5 By All Sources: Streets & Roads: Year 5, continued: Replacement of Salt shed - $1,400,000 Structural analysis will be included in 2012-2013 operating budget - concern with base and cover. (Non-referendum notes) Public Facilities: Pavement Management: $700,000 to address road maintenance, parking lot and neighborhood roads according to automated pavement management system recommendations. ($430,000 – Non-referendum notes, $120,000 – LOCIP and $150,000 - TAR)

26. DRAINAGE CONCERNS Drainage Infrastructure Culvert Repair and Rehabilitation. Culvert failure can result in sinkholes, flooding and roadway damage. Additional concerns related to culvert failures include costs associated with emergency repair work, damage to neighboring properties and motorists delays. The Capital Budget is designed so that construction follows engineering design by 1 year. Culverts have been prioritized based on their existing condition and history of flooding.

27. DRAINAGE CONCERNS Continued Stormwater Management Repair and Rehabilitation Several stormwater management structures require repair and/or reconstruction. These structures include detention basins, stormwater level spreaders and bio-retention areas. Structures that have been poorly maintained, designed inadequately or have not been constructed appropriately are subject to erosion and sedimentation, resulting in deterioration and damage to adjacent properties and pollution of nearby streams and inland wetlands. Additional drainage concerns focus on localized puddling in low areas of roadways. During excessive periods of rain or thaw/freeze cycles, these areas present a danger to pedestrians and motorists. In future years VHB Engineering will do an analysis of drainage structures and provide a priority list for repair and rehabilitation.

28. PAST 5 YEAR GENERAL FUND CAPITAL CONTRIBUTIONS FY07 - $556,326 or 1.4% of Townwide Operating Budget FY08 - $462,859 or 1.1% of Townwide Operating Budget FY09 - $506,037 or 1.1% of Townwide Operating Budget FY10 - $204,650 or.42% of Townwide Operating Budget FY11 - $266,700 or.54% of Townwide Operating Budget FY12 - $305,708 or.60% of Townwide Operating Budget Town Manager Proposed FY12 = $305,708 or 0.60% of Townwide Operating Budget

30. Dump Truck #36 – Replacement of 1992 One Ton Dodge Dump in Year 1 HIGHWAY VEHICLES: ON-GOING CONCERNS

31. Dump Truck #24 – Replacement of 1994 Mack Truck in Year 2 HIGHWAY VEHICLES: ON-GOING CONCERNS

33. We Must Protect Our Investment in Our Infrastructure $131,960,000 Miles of paved local roads: 123.11 Miles of unpaved local roads: 8.85 To construct 1 mile of road = $1 million dollars 131.96 miles x $1,000,000 = Total miles of road = 131.96 ● The investment we must protect ●

34. FY11-12 CAPITAL PLAN BY PROGRAM AREA

35. Update: February, 2011 Presented by Gordon Daring of VHB, Inc. Town of Tolland, CT Pavement Management Study Town of Tolland, CT Pavement Management Study

36. Presentation Overview Pavement Management Concepts Pavement Management in Tolland  Methodology  Current Conditions & Backlog  Budget Analysis

37. Pavement Management Concepts The practice of planning for pavement maintenance and rehabilitation with the goal of maximizing the value and life of a pavement network. What is Pavement Management? Otherwise known as “Getting the Biggest Bang for Your Buck”

38. Pavement Section Inventory Pavement distress identification and quantification (Visual Inspection Only) Pavement Condition Index (PCI) calculation on a 0 - 100 scale Define Repair Strategies and Costs Test various Budget Scenarios Develop list of candidate projects Apply engineering and local judgment to define annual road program The Process Pavement Management Concepts

39. Will cost $10.00 to $13.00 Here Pavement Deterioration Curve Pavement Management Concepts

40. Do Nothing Condition (PCI 91-100) PCI = 99

41. Routine Maintenance Condition (PCI 83-90) PCI = 86 Treatment options – Crack sealing, patching Pavement Management Concepts

42. Preventive Maintenance Condition (PCI 71-82) PCI = 73 Treatment options – Crack sealing, chip seal, thin overlay Pavement Management Concepts

43. Structural Improvement Condition (PCI 56-70) PCI = 65 Treatment options – Overlay, Mill & Overlay, Cold in Place Recycling Pavement Management Concepts

44. Base Rehabilitation Condition (PCI 0-55) PCI = 43 Treatment options – Reclamation, Reconstruction Pavement Management Concepts

45. Pavement Management in Tolland Average Pavement Condition Index = 75* * Estimated, February, 2011, based on computer projection

46. Pavement Condition Index Distribution (Feb, 2011) Pavement Management in Tolland

48. Treatment BandMilesCost Do Nothing 37.4 Routine Maintenance 25.9$150,640 Preventative Maintenance 26.5$2,099,063 Structural Improvement 21.9$4,337,461 Base Rehabilitation 20.7$5,710,806 Totals: 132.3$12,297,970 Current Backlog Summary (Feb, 2011)

49. The effects of funding scenarios at $400k, $600k, and $1M annually over 5 years were evaluated. In each case, the annual budget was increased 3% per year to match inflation. The analysis did not include drainage or parking lot needs. Funding Scenario Comparison Pavement Management in Tolland

50. Future Pavement Condition Comparisons Pavement Management in Tolland

51. Development of Annual Road Program Determine effective funding levels System recommends roads of highest benefit to the Town based on:  High Traffic Volume  Lower Repair Cost  Longer Repair Life Expectancy  Poorer Road Conditions The system allocates annual budget to high benefit roads and analyzes the effect on overall town wide conditions. Engineering judgment is used to adjust the program to reflect coordination with other projects, neighborhood programs, mobilization efficiencies, etc.

53. 5 Year Pavement Plan

54. February, 2011 Town of Tolland, CT Pavement Management Study Town of Tolland, CT Pavement Management Study Questions and Answers

55. TOLLAND DEBT SCHEDULE 2011-12 THROUGH 2015-16 % change FY 11/12 -$4,751,7961.87% FY 12/13 - $4,797,741.97% FY 13/14 - $4,724,537 (1.53%) FY 14/15 -$4,676,459 (1.02%) FY 15/16 -$4,691,778.33%

56. DEBT SERVICE FOR BUDGET YEAR: $4,751,796 Debt Service Breakdown: 71% 29%

57. DEBT SERVICE FOR BUDGET YEAR: $4,751,796 SCHOOL – 71% 1998 bonds – 92.3% - Birch Grove School and miscellaneous school projects 2002 bonds – 46.2% - THS roof, THS track, Middle School renovations, Parker fascia & THS modulars 2003 bonds – 51.4% - Birch Grove School addition/Tolland High School 2004 bonds – 68% - Tolland High School 2005 bonds – 96% - Tolland High School 2006 bonds – 94% - Tolland High School 2007 bonds – 56% - Tolland High School 2010 bonds – 67% - Tolland High School

58. DEBT SERVICE FOR BUDGET YEAR: $4,751,796 MUNICIPAL – 29% 1998 bonds – 7.7% - Miscellaneous Municipal projects 2002 bonds – 53.8% - Open Space, Senior Center, capital equipment, Cross Farms 2003 bonds – 48.6% - Open Space, Cross Farms, capital equipment 2004 bonds – 32% - Old Post sewer line, Cross Farms, capital equipment 2005 bonds – 4% - Miscellaneous municipal projects 2006 bonds – 6% - Open Space 2007 bonds – 44% - Open Space 2008 bonds – 100% - Open Space and municipal projects 2010 bonds – 33% - Open Space

60. Budget Schedule: Important Upcoming Dates

61. Discussion of Facility Improvements Library & Combined Public Works Building