2. Chapter 15: Accounting and Enterprise Software
Introduction
Integrated Accounting Software
Enterprise-Wide Information Systems
Selecting a Software Package

3. Introduction Advances in Accounting Software
Initially processed bookkeeping transactions
Developed into powerful and complex data collection programs
Enterprise Resource Planning Systems (ERP)
Provide all accounting functions
Interfaced with multiple functional areas of business
Manufacturing, Sales and Distribution, HR Applications

4. Integrated Accounting Software
Function
Process all types of accounting transactions
Transactions affecting general and special journals
Modules
Organizes transaction processing in modules
Provides links between modules
Include Accounts Receivable, Accounts Payable, Inventory, and Payroll

5. Separate Systems and Hidden Profiles
I have :
0 fact that support choice “A”
3 facts that support choice “B”
2 facts that support choice “C”
I have :
3 facts that support choice “A”
0 fact that support choice “B”
2 facts that support choice “C”
I have :
2 facts that support choice “A”
2 facts that support choice “B”
2 facts that support choice “C”

6. Separate Systems and Hidden Profiles
TOTAL
5 for choice “A”
5 for choice “B”
6 for choice “C”
I have :
3 facts that support choice “A”
1 fact that support choice “B”
2 facts that support choice “C”
I have :
1 fact that support choice “A”
3 facts that support choice “B”
2 facts that support choice “C”
I have :
2 facts that support choice “A”
2 facts that support choice “B”
2 facts that support choice “C”

7. Features of Integrated Accounting Software Programs

8. Small Business Accounting Software
Information Needs of Small Business Owners
Cash Flows
Evaluating Profitability
Popular Software Packages
Quickbooks by Intuit
Peachtree Accounting

9. Midrange and Large-Scale Accounting Software
Utilization
Transaction processing needs grow
Volume and complexity
Popular Software Packages
Microsoft Dynamics GP
SAP Business One
Epicor
Sage software’s MAS 90, MAS 200
Everest

10. Midrange and Large-Scale Accounting Software
Cost Considerations
Range from $2,000 to over $300,000
Features
Multi-currency transactions
Currency conversions
Various modules and interfaces (CRM, HR)
Deployment options (desktop, web-browser)
Hosted solutions

11. Midrange Accounting Software Integration

12. Specialized Accounting Information Systems
Specially designed software for specific industries
Schools, Dental Offices, Pet Retailers
Can be designed as add-on modules for integrated software packages
Independent developers create programs to interface with integrated packages

13. Enterprise-Wide Accounting Software Solutions
Enterprise Resource Planning Systems (ERP)
Enterprise software and Business application suites
Integrated program with central database
Popular Products
Microsoft Dynamics AX
SAP All-in-One
Oracle
Sage MAS 500

14. Enterprise System Functionality
Basic ERP Functions
Integration among major business processes
Order processing and Fulfillment, Manufacturing, Purchasing, and Human Resources
Extended ERP Systems
Back-office functions
Front-office functions

15. Extended ERP Systems Supply Chain Management (SCM)
Customer Relationship Management (CRM)
Business Intelligence Tools (BI)
Partnership Relationship Management (PRM)

16. ERP System Integration

17. Supply Chain Example

18. The Architecture of Enterprise Systems

19. The Architecture of Enterprise Systems
Systems Configurations
Often run on company’s system
Hosted solutions help alleviate risks
Centralized Database
Each data item stored once
Prevents data redundancy
Data immediately available to all business functions

20. The Architecture of Enterprise Systems
Application Interfaces
Best-of-breed approach
Enterprise application integration(EAI)
Internet Portals
Gateways to other web sites
Enhances communication and productivity among employees, customers, partners, and suppliers

21. Study Break #3
Which of the following is distinguishing characteristic of an enterprise-wide (ERP) system?
Must be a hosted solution
Multiple databases
Integration of business functions
Low cost

22. Study Break #4 Components of an ERP’s architecture typically include:
A centralized database and application interfaces
Internet portals and multiple databases
A centralized database running on a mainframe computer
Business intelligence and multiple databases

23. Business Process Reengineering and ERPs
ERP Integration
Entails reengineering an organization
Encourage conformity with best practices
BPR Success
Planning
High-level review of process
Support from top management

24. Key Aspects of BPR Success

25. Costs and Benefits of Enterprise Systems

26. Sales Dashboard Example

27. Measuring the Value of an ERP

28. Summary of Software Packages

29. When is a New AIS Needed?

30. Selecting the Right Software
Approach will vary
Complexity of the business and software
Packaged software or custom system
Acquiring Software
Utilization of value-added reseller (VAR)
Vendor consultants

31. Chapter 15