1. Ogden Air Logistics Center Design & Engineering Support Program II (DESP II) Authorized Ordering Agency (AOA) Buyer Training May 2007

2. O G D E N A I R L O G I S T I C S C E N T E R BE AMERICA’S BEST2 Overview DESP II Contracting Process Flow PR Package Contract File Documentation (Tabs 1- 17 ) Proposal Evaluation Summary (Tab 26) Proposal Evaluation Process Contract File Documentation (Tabs 48- 70 ) Task Order Award Document Task Order Closeout Conclusion

3. O G D E N A I R L O G I S T I C S C E N T E R BE AMERICA’S BEST3 DESP II Process Flow Contracting Receive Complete PR Package Receive Proposals Receive Proposals RFP <$500K – SB Set-Aside >$500K – IAW Form 2579 RFP <$500K – SB Set-Aside >$500K – IAW Form 2579 RFP To SS Contractor RFP To SS Contractor Award N Y JCN = Job Control Number SS = Sole Source Review PR Package for Completion Review PR Package for Completion Y N Contracting Legal Review Proposal Evaluation Proposal Evaluation Competitive ? Competitive ? Assign a JCN/ Request a JCN Assign a JCN/ Request a JCN Create Letter RFP Create Letter RFP >$1M ? >$1M ? Legal Review Y N >$1M ? >$1M ? Clearance IAW Local Policy ? Clearance IAW Local Policy ? Clearance N Y

4. O G D E N A I R L O G I S T I C S C E N T E R BE AMERICA’S BEST4 PR Package A DESP II Complete PR Package consists of: Required for All DESP II Task Orders PR Supplement Sheets Business Case Analysis or Acquisition Plan Contractual Engineering Task (CET) Contract Data Requirements Lists (CDRLs - DD Form 1423s) Performance Plan QA Nomination Letter with QA Training I Certificate Small Business Form 2579 Contractor Support Approval Authority As applicable to the requirement Exception to Fair Opportunity Document Non-Disclosure Agreement A&AS Document DD Form 254 Modified Delphi Criterion Worksheet Award Fee Plan

5. O G D E N A I R L O G I S T I C S C E N T E R BE AMERICA’S BEST5 Contract File Documentation Follow the AFMC System & Logistics Contract File Content Index – Nov 2005 (Handout #1) TAB 1 PR Supplement Sheets (signed) ALL Job Control Numbers (JCNs) must be obtained from the DESP II Home Office at Ogden ALC JCN Authorization Letter A new JCN is required for all task orders and task order modifications that result in funding obligations (this includes deobligation modifications) Contractual Engineering Task (CET) CET Attachment 1 – Task Order CDRLS CET Attachment 2 - Option Tasks Non-Disclosure Agreement Modified Delphi Criterion Award Fee Plan

6. O G D E N A I R L O G I S T I C S C E N T E R BE AMERICA’S BEST6 Contract File Documentation (Cont.) TAB 2 Business Case Analysis Required for all DESP II orders less than $100 Million DESP II document used to accomplish acquisition planning documentation required in FAR 7.1. Supplemental Acquisition Plan Required for all DESP II orders greater than $100M Follow AFPEO procedures found at: https://www.safaq.hq.af.mil/mil/organizations_mil/afpeocm_mil/documents/regs_docs /IDIQ%20Clarification%20Memo.pdf Task Order Performance Plan TAB 6 Exception to Fair Opportunity Required for Sole Source task orders Will only be used in rare cases under DESP II Contractor has proprietary data Logical Follow-on (can only be a follow-on to an order previously competed within DESP II)

7. O G D E N A I R L O G I S T I C S C E N T E R BE AMERICA’S BEST7 Contract File Documentation (Cont.) TAB 8 D&F for T&M contracts An individual D&F is required when the T&M pricing arrangement is used for a task order Options – Quantity (Handout #2) Options – Exercise as per FAR 17.201 (Handout #3) Required when an option is exercised on an individual task order A&AS Certification Document (Handout #4) Required for A&AS efforts as defined by FAR 2.101 Use A&AS Purchase Request Supplemental Information Document (PRSID) (AFMC A&AS Policy, 1 Aug 06) Other Determinations/Approvals Blanket D&F Memo (Handout #5) Required for all DESP II task orders

8. O G D E N A I R L O G I S T I C S C E N T E R BE AMERICA’S BEST8 Contract File Documentation (Cont.) TAB 12 Letter RFP Checklist (Handout #6) Sample Letter RFP (SS - Handout #7, Comp Handout #8) TAB 14 Abstract of Proposals Required for all competitive task orders TAB 16 Unsuccessful Proposals and All Correspondence with Each Unsuccessful Offeror (Competitive orders only) TAB 17 Successful Proposal and All Correspondence with Successful Offeror Prior to Execution of Contractual Document TAB 26 Technical Evaluation of Proposals (Next seven slides)

9. O G D E N A I R L O G I S T I C S C E N T E R BE AMERICA’S BEST9 Proposal Evaluation Summary Competitive Proposal ? Competitive Proposal ? Buyer Verifies Rates are proposed IAW Basic Contract Buyer Verifies Rates are proposed IAW Basic Contract TOI Performs a Technical Evaluation (to include proposed hours and skill Mix) TOI Performs a Technical Evaluation (to include proposed hours and skill Mix) N Y TOI: Task Order Initiator Highest Modified Delphi Score (Preferred) (Buyer and Technical Team) Highest Modified Delphi Score (Preferred) (Buyer and Technical Team) Award TOI Performs a Technical Evaluation IAW Modified Delphi Process (to include proposed hours and skill Mix) TOI Performs a Technical Evaluation IAW Modified Delphi Process (to include proposed hours and skill Mix) Award Prep

10. O G D E N A I R L O G I S T I C S C E N T E R BE AMERICA’S BEST10 Proposal Evaluation Process (Sole Source) Technical Evaluation Request (Produced by Buyer) Request includes the offeror’s proposal Request an evaluation of: Labor Hours & Labor Mix (Prime and Subcontractor) Material Costs Travel Costs Other Direct Costs (ODCs) All Other Terms/Assumptions. Buyer Evaluation Evaluation of Correct Labor Rates, Burden Factors, and Profit/Fee (IAW Basic DESP II Contract). Labor Rates, Burdens, and Profit Factors are found on the DESP II CoP (Community of Practice) https://afkm.wpafb.af.mil/ASPs/Users/Login.asp?NoSession=True&inpDes tinationPage=%2FASPs%2FCoP%2FClosedCoP%2Easp%3FFilter%3DOO %2DPK%2DOO%2D03&Filter=OO-PK-OO-03&LoginAcct=Falsehttps://afkm.wpafb.af.mil/ASPs/Users/Login.asp?NoSession=True&inpDes tinationPage=%2FASPs%2FCoP%2FClosedCoP%2Easp%3FFilter%3DOO %2DPK%2DOO%2D03&Filter=OO-PK-OO-03&LoginAcct=False

11. O G D E N A I R L O G I S T I C S C E N T E R BE AMERICA’S BEST11 Proposal Evaluation Process (Competitive) Modified Delphi Method is Used What Is It? A Technique for Quantifying Subjective or Qualitative Data, for Analysis Purposes, for Assigning a Criterion Ranking How Does It Work? TOI Develops Evaluation Criterion, Tailored to the Requirement Must Include Small Business Participation Assign an Evaluation Class (EC) to each Criterion NC = Non-Critical C = Critical Assign a System Weight Factor (SWF) SWF of 1 – 5 for NC Criterion SWF of 6 – 10 for C Criterion

12. O G D E N A I R L O G I S T I C S C E N T E R BE AMERICA’S BEST12 Proposal Evaluation Process (Competitive) Evaluation Steps List Contractors Across the Top of the Form, and List the Criteria/Requirements Down the Left Side of the Form Rank Each Contractor’s proposed Capabilities with Respect to Each Criterion - Range is 1 To 5 (Low to High) Determine Each Contractor’s Effective Value By Multiplying the Assigned Ranking and the SWF Calculate the Total Effective Value/Score for Each Proposal Award is Made in One of Three Ways 1.Combine Technical, Past Performance, and Total Evaluated Price (TEP) – Award to Highest Modified Delphi Score ***(Preferred Method) 2.Combine Technical and Past Performance. Evaluate Cost separatly (Best Value Determination Decision) 3.Evaluate Technical, Past Performance, and Cost Separatly (Best Value Determination Decision)

13. O G D E N A I R L O G I S T I C S C E N T E R BE AMERICA’S BEST13 Proposal Evaluation Process (Competitive) Send a Copy of the Modified Delphi Sheet with the Letter RFP Buyer Requests Technical Evaluation from TOI (include all proposals) Provide TOI (preferably team) Individual Analysis worksheets and a Roll-Up worksheet (Handout #s 9 & 10) Ensure the Modified Delphi Worksheet is filled out correctly Ensure analysis is detailed and well documented on the Worksheets Request an evaluation of the winning contractor’s Labor Hours & Labor Mix (Prime and Subcontractor) Material Costs Travel Costs Other Direct Costs (ODCs) All Other Terms/Assumptions.

14. O G D E N A I R L O G I S T I C S C E N T E R BE AMERICA’S BEST14 Proposal Evaluation Process (Competitive) Sample Modified Delphi Form (Handout #11) Sample

15. O G D E N A I R L O G I S T I C S C E N T E R BE AMERICA’S BEST15 Proposal Evaluation Process (Competitive) Sample Total Evaluated Price (Handout #12)

16. O G D E N A I R L O G I S T I C S C E N T E R BE AMERICA’S BEST16 TAB 48 Required for negotiated orders greater than $650,000.00 Contractor is certifying to everything but labor rates Labor hours Material costs Other Direct costs TAB 50 Price Competition Memorandum (PCM) Required for all competitive task orders Price Negotiation Memorandum (PNM) Required for all sole source task orders Preferred when only one response is received in a competitive environment Eliminates requirements of FAR Part 15.403-1(c)(1)(ii) TAB 53 DD 254 (Security Requirement) Contract File Documentation (Cont.)

17. O G D E N A I R L O G I S T I C S C E N T E R BE AMERICA’S BEST17 TAB 54 If funds are not committed on PR, committed funds document is filed here TAB 56 Legal Review Required for all contracting documents greater than $1M AFFARS 5301.602-2, effective 1 May 06 TAB 57 ACPs Summary Sheet TAB 58 Correspondence Regarding Execution of Contractual Document (for modifications) TAB 59 Clearance Review & Approval Documentation (AFFARS 5301.90) TAB 60 Notice to Unsuccessful Offerors (Handout #13) Contract File Documentation (Cont.)

18. O G D E N A I R L O G I S T I C S C E N T E R BE AMERICA’S BEST18 Contract File Documentation (Cont.) TAB 61 Quality Assurance Nomination Letter (Sample Letter – Handout #14) Training Certificate Phase I Phase I certification can be obtained by taking the DAU Performance Based Services Acquisition course IAW local procedures Training Certificate Phase II (Handout #15) Provided by the task order Contracting Officer To be completed before award MOASP Memo (Handout #16) QAP Letter (Handout #17)

19. O G D E N A I R L O G I S T I C S C E N T E R BE AMERICA’S BEST19 TAB 68 Post Award Debriefing of Offerors (IAW FAR 15.505) The Government’s evaluation of the significant weaknesses or deficiencies in the offeror’s proposal; The overall evaluated cost or price (including unit prices), and technical rating of the successful offeror and the debriefed offeror, and past performance information on the debriefed offeror, if applicable; The overall ranking of all offerors, when any ranking was developed by the agency; A summary of the rationale for award; and Reasonable responses to relevant questions about whether procedures contained in the solicitation, applicable regulations, and other applicable authorities were followed. Do not provide a point-by-point comparison of Proposals Contract File Documentation (Cont.)

20. O G D E N A I R L O G I S T I C S C E N T E R BE AMERICA’S BEST20 Contract File Documentation (Cont.) Sample of Debrief to Offeror (Handout #18)

21. O G D E N A I R L O G I S T I C S C E N T E R BE AMERICA’S BEST21 Contract File Documentation (Cont.) TAB 70 Copy of Award Fee Plan

22. O G D E N A I R L O G I S T I C S C E N T E R BE AMERICA’S BEST22 Task Order Closeout DESP II Survey – Copy of Survey sent to the TOI upon completion of task order performance period Copy of Survey is located on DESP II Website (Handout #19) One copy of completed survey must be sent to the Ogden Technical Lead 801-777-9972 One copy is to be filed in the Official File Folder

23. O G D E N A I R L O G I S T I C S C E N T E R BE AMERICA’S BEST23 Task Order Award Document Created in ACPs Must have the DESP II Parameter DESP II Parameter List of Contractors A Job Control Number is required on all DESP II funding obligations (includes deobligation mods)

24. O G D E N A I R L O G I S T I C S C E N T E R BE AMERICA’S BEST24 Task Order Award Document Contact OO-ALC Contracting Lab at 801-777-5978 for a shell ACPs contract

25. O G D E N A I R L O G I S T I C S C E N T E R BE AMERICA’S BEST25 Task Orders must conform to the basic contract CLIN structure CLIN structure is as follows: DESP II CLIN Structure 0001 – FFPPrime Engineering Labor 0002 – FFPSubcontracting Engineering Labor 0003 – CPFFPrime Engineering Labor 0004 – CPFFSubcontracting Engineering Labor 0005 – T&MPrime Engineering Labor 0006 – T&MSubcontracting Engineering Labor 0007 – CPAFPrime Engineering Labor 0008 – CPAFPrime Award Fee 0009 – CPAFSubcontracting Engineering Labor 0010 – CPAFSubcontracting Award Fee 0011 – FPIFPrime Engineering Labor 0012 – FPIFSubcontracting Engineering Labor 0001 – FFPPrime Engineering Labor 0002 – FFPSubcontracting Engineering Labor 0003 – CPFFPrime Engineering Labor 0004 – CPFFSubcontracting Engineering Labor 0005 – T&MPrime Engineering Labor 0006 – T&MSubcontracting Engineering Labor 0007 – CPAFPrime Engineering Labor 0008 – CPAFPrime Award Fee 0009 – CPAFSubcontracting Engineering Labor 0010 – CPAFSubcontracting Award Fee 0011 – FPIFPrime Engineering Labor 0012 – FPIFSubcontracting Engineering Labor 0013 – CPIFPrime Engineering Labor 0014 - CPIFSubcontracting Engineering Labor 0015 – CRNFOther Direct Costs (ODCs) 0016 – CRNFMaterial 0017 – CRNFTravel 0018 – NSPContract Data Requirements 0019 – TBDTechnical Data Package 0020 – TBDTechnical Manuals 0021 – TBDLogistic Support Data 0022 – TBDLimited Production 0013 – CPIFPrime Engineering Labor 0014 - CPIFSubcontracting Engineering Labor 0015 – CRNFOther Direct Costs (ODCs) 0016 – CRNFMaterial 0017 – CRNFTravel 0018 – NSPContract Data Requirements 0019 – TBDTechnical Data Package 0020 – TBDTechnical Manuals 0021 – TBDLogistic Support Data 0022 – TBDLimited Production

26. O G D E N A I R L O G I S T I C S C E N T E R BE AMERICA’S BEST26 Clauses The only Clauses cited in a DESP II task order are those clauses that require a fill-in. All other task order T’s and C’s are IAW the basic contract A list of Task order clauses are found at the mid-assembly point in ACPS DESP II Task Order Clauses This button is found at mid- assembly This button will take you to the DESP II clauses

27. O G D E N A I R L O G I S T I C S C E N T E R BE AMERICA’S BEST27 Forms and Sample Documents can be obtained via the DESP II Home Office or your local DESP II Program Representative POCs DESP II Technical Lead 801-777-9972 DESP II Contracting Officer 801-777-7168 DESP II Contract Negotiator 801-586-7933 DESP II Contract Negotiator 801-777-4754 DESP II Contract Negotiator 777-5395 Visit the DESP II Web Site at: http://contracting.hill.af.mil/AirCraft/DESPII/despII.asp Conclusion

28. O G D E N A I R L O G I S T I C S C E N T E R BE AMERICA’S BEST28 Conclusion Questions???????