1. Managing Information for Local Environment in Sri Lanka - MILES -
Colombo, June 2003
Bernd Decker

2. MILES is a technology partnership between
Munich, Germany
Vitoria-Gasteiz, Spain
SLILG, Sri Lanka

3. The partners are
City of Munich Department of Health and Environment (co-ordinator)
Sri Lanka Institute of Local Governance
City of Vitoria-Gasteiz Environment Studies Centre of Vitoria-Gasteiz (CEAM)
Rupprecht Consult GmbH, Cologne (sub-contractor)

4. What initiated the MILES project?
The need for better information management in municipalities;
The wish for better information sharing on practically implemented management information systems;
Existence of the SCP EPM process and the EMIS tool;
European Commission launched new programme which allows information sharing (October 2002);
Submission of proposal in Jan 2003 and selection of proposal in April 2003;
Contract signature and official start of the project: 31 May 2003 with a duration of two years;

5. Integration with past and existing initiatives

6. The mission of the MILES project is to contribute to the practical exchange of environmental knowhow and best practice between urban policy actors in the European Union and Asia in order to cross-fertilise local development processes

7. ...through three strategic objectives
Creating technology and capacity building partnership between cities;
Promoting participatory and democratic decision making in environmental planning and management;
Initiating long-term strategies for take-up and large-scale implementation of proven and appropriate environmental technologies and concepts.

8. The MILES operational objectives
to adopt and transfer environmental and spatial information management concepts based on Open Source technology;
to train municipal practitioners and community stakeholders in environmental planning, information management and spatial analysis based on a ´Trainer of Trainers´ approach;
to facilitate the development of municipal planning tools based on various existing and newly created environmental infos;
to prepare for strategic exploitation and further take-up of project results by involving high-level actors;
to conduct an independent evaluation exercise and to promote the project results; and
to arrange for effective project delivery

9. MILES outputs Adapted mapserver based on Open Source technology
Training of trainers programmes
Application of environmental management information systems in Sri Lanka municipalities
Take-up guide for wider use of the system within the region

10. The beneficiaries are
actors and decision makers in municipalities in Sri Lanka (and more generally in Asia), especially environmental and technical experts and community representatives;
decision makers and multipliers from cities, international donor institution representatives, and networks; and
multipliers and other stakeholders within and outside Sri Lanka, particularly municipal and other associations, the specialised press and global municipal networks.

11. MILES funding and support
MILES total budget is about Euro
European Commission provides Euro grant (60% support)
The EC contribution is shared among the partners
Funding mechanism of the European Commission
EuropeAid
Asia Pro Eco

12. Eligibility Non-profit making
Regional or local authorities, public or private sector operators, universities, research institutes, NGOs
Headquarter within the EU or in one of the eligible beneficiary countries

13. Asia Pro Eco Components
Component (max duration in months)
Max. grant
EC contribution
No of grants
1. Diagnostic (24):
Benchmarking Studies
Other diagnostic studies
60% 15 12
2. Technology Partnership (24):
Training courses
Training material
Seminars
Publications
Networking activities
Technology pavillions
50.000
25.000 4 6
3. Demonstration:
Feasibility Studies (12)
Demonstration projects (36)
Demonstration projects in LDCs
50%
15%
20% 8 3
4. Policy Reinforcement
5. Networking Support
75%

14. Technology Partnership
Building capacity for technology transfer
Training courses;
Training material (preparation and updating of documentation and manuals);
Seminars, workshops;
Publications (specialised, layman);
Technology co-operation and contacts (incl. professional exchanges, institutional twinning), networking and observatory (e.g. of sustainable and responsible investments) activities;
Technology promotion and pavilions.
Project proposals including a combination of three or four activities under this component will be given priority. Training courses, training material and publications are expected to either prepare or follow up the other activities.

15. The MILES work packages:
Inception and Profiling
Adaptation and
Transfer
Trainig of Trainers
Local Application
Support
Strategic Exploitation
Evaluation and Dissemination
Project Management
Month 1 ...
...24

16. Workpackage 1: Inception and Profiling
Common understanding between project partners
Municipalities for local application support
Successful start-up of the project
Activity 1.1: Profiling
Activity 1.2: Selection of municipalities
Activity 1.3: Project launching seminar
Jun 03
Dec 03
Jun 04
Dec 04
May 05

17. Workpackage 2: Adaptation and Transfer
Internationalise Munich toolkit
Metadata facilities for geographical data
Clearinghouse techniques for mapserver
Technical documentation
Integrated webserver
Activity 2.1: Adaptation of software
Activity 2.2: Pre-installation tasks
Activity 2.3: Software installation
Activity 2.4: Mapserver enables webserver
Jun 03
Dec 03
Jun 04
Dec 04
May 05

18. Workpackage 3: Training of Trainers
Enhance training capacities of SLILG
Build EMIS capacities of municipal practitioners
Integrate community representatives in a municipal information system
Activity 3.1: Preparation of content
Activity 3.2: Training of Trainers at SLILG
Activity 3.3: Training of municipal practitioners
Activity 3.4: Sensitisation of community representatives
Jun 03
Dec 03
Jun 04
Dec 04
May 05

19. Workpackage 4: Local Application Support
Set up EMIS in municipalities
Supporting environmental management frameworks in municipalities
Integrate community knowledge for pro-poor strategies
Activity 4.1: Setting up local systems
Activity 4.2: Transformation of Environmental Profiles
Activity 4.3: Development of EMFs
Activity 4.4: Integration of community knowledge
Activity 4.5: Community Tools
Jun 03
Dec 03
Jun 04
Dec 04
May 05

20. Workpackage 5: Strategic Exploitation
Mechanism for political anchoring
Platform for multi-donor co-operation
Activity 5.1: Policy Advisory Group
Activity 5.2: Donor co-operation
Activity 5.3: Technology Pavilion
Jun 03
Dec 03
Jun 04
Dec 04
May 05

21. Workpackage 6: Evaluation and Dissemination
Quality control the project objectives
Professional dissemination of project results
Mainstream lessons of experiences
Activity 6.1: Project evaluation
Activity 6.2: Website, newsletters and exhibitions
Activity 6.3: Virtual Seminar
Activity 6.4: Take-up Guide
Activity 6.5: Final Workshop
Jun 03
Dec 03
Jun 04
Dec 04
May 05

22. Workpackage 7: Project Management
Effective delivery of project deliverables
High quality project results
Transparent and efficient co-ordination
Activity 7.1: Project management, finances
Activity 7.2: Local Project Office
Activity 7.3: Project reports and risk management
Activity 7.4: Internal quality control
Activity 7.5: Procurement of equipment
Jun 03
Dec 03
Jun 04
Dec 04
May 05

23. MILES Project deliverables
Profiling and Inception Report
Technical Set-up Guide
GIS and Mapserver software
Training materials for ToT
Strategy Maps
Municipal EMFs
Community Handbook and Toolkit
Final Evaluation Report
Project Website
Newsletters
Take-up Guide
Management Reports, Financial Reports
Consortium Agreement
Project Handbook

24. Project Management Committee
Management structure
European Commission
Project Management Committee
Policy
Advisory
Group
Project Co-ordinator
Munich
Local Co-ordinator
SLILG
Local Co-ordinator
Vitoria-Gasteiz
WP2
WP5
WP7
Local Steering
Committee
WP1
WP3
WP4
WP6
Rupprecht
Consult
Municipalities

25. Project Management Committee
Management structure
European Commission
Project Management Committee
Policy
Advisory
Group
Project Co-ordinator
Munich
Local Co-ordinator
Vitoria-Gasteiz
Local Co-ordinator
SLILG
Local Steering
Committee
Municipalities

26. Project Management Committee
Management structure
European Commission
Project Management Committee
Policy
Advisory
Group
Project Co-ordinator
Munich
Local Co-ordinator
SLILG
Local Co-ordinator
Vitoria-Gasteiz
WP2
WP5
WP7
Local Steering
Committee
WP1
WP3
WP4
WP6
Rupprecht
Consult
Municipalities

27. MILES Workplan

28. Issues to be discussed Setting up local project office
Workplan and budget
Consortium Agreement
Structure of Inception Report
Organisation of Policy Advisory Group
Launching Seminar