1. News from the Publications Office
Norbert Hohn
Publications Office
Eurolib Plenary Meeting, Lisbon, May 2011

2. News about…
Virtua OPac
EUBookshop
Cellar
Eurovoc
Metadata Registry (MDR)

3. News from the cataloguing service

4. virtua : an off-the-shelf cataloguing tool for OP
Agenda
Project background
Going into production
Challenges and benefits
What next?

5. virtua : project background
What were we looking for?
An off-the-shelf ILMS – cataloguing module and OPAC module
To enable cataloguing to be done in-house
A web OPAC
To allow external users to search and download OP bibliographical records (replacement for LIBCO)

6. virtua: project background
25/02/2009 Launch of Call for Tender AO for an integrated library management system
13/07/2009 Award of contract to VTLS Europe, S.L. (virtua)
01/09/2009 Kick-off meeting
27/04/2010 Initial projected start date
14/12/2010 Start of production

7. virtua: project background
What caused the delays?
Requirement to communicate with several proprietary systems
Complex migration scenario
Two additional projects required in order to go live:
Codes
Punctuation

8. Example notice from virtua with codes Codes and their translations
virtua: codes project
Example notice from virtua with codes
$a eng $1 EN
$c eu
$a M11 $2 LU-LuOPE
$a CEMP, the creation of European management practice : $b final report.
$a {LUXB} : $b OPL, $c 2004.
$a III, 127 NPAG : $b NFIG, NTAB ; $c A4 $d BR.
$a EUR_SER_C ; $v 20968, $x
$a UA_BIB : NPAG
$a REPRO1.
$a $2 EUROVOC …
$a CEU. $b RTD.
$t EUR_SER_C $q 2004, NPER 20968
$a GR
$a 702
Codes and their translations
M11 = Theme (Social Sciences Research)
{LUXB} = Luxembourg
OPL = Publications Office
NPAG = p.
NFIG = ill.
NTAB = tab.
BR = softcover
UA_BIB = Bibl.
REPRO1 = Reproduction is authorised provided the source is acknowledged
= Community research policy
CEU = European Commission
RTD = Directorate-General for Research
EUR_SER_C = EUR. EU socio-economic research
NPER = No
GR = Free
702 = Specialised

9. virtua: punctuation project
Example notice from virtua with automatically added punctuation …
$a CEMP, the creation of European management practice : $b final report.
$a {LUXB} : $b OPL, $c 2004.
$a III, 127 NPAG : $b NFIG, NTAB ; $c A4 $d BR.
$a EUR_SER_C ; $v 20968, $x
$a Project SOE1-CT
$a UA_BIB : NPAG
$a REPRO1.
$a $2 EUROVOC
$a Engwall, Lars, $e ED.
$a CEU. $b RTD.
$t EUR_SER_C $q 2004, NPER 20968

10. virtua: going into production
Migration of > records from PROCATX (OP’s database for legal and general publications metadata) to virtua
Re-import of these records from virtua to PROCATX (synchronisation of both systems)
Parallel running with external cataloguing contractor until

11. virtua: challenges and benefits
Learning a new system
Creating bibliographical records (as opposed to controlling them)
Adapting our workflows
Indexation of records using EUROVOC
Benefits:
Reduced time delays for cataloguing publications (3 days reduced to 24 hours)
Automated validation checks to ensure quality and consistency
Autonomy, enabling rapid intervention in records when requested
And not least, increased team spirit

12. virtua: what next? Opening of OPac to current LIBCO users – March 2011
Possibility for users to export notices in MARC, CSV and Endnote
Deep-linking to EUbookshop of all records held in Virtua (MARC21 field 856)
Production of prepublication records
Automatic activation of DOIs via an export from virtua
Reduction of delays from moment publication is on EUB to activation of DOI

13. OPac - the OP online public access catalogue
Out of the box OPAC of Virtua (Chamo)
Interface does not require a specific login etc. but we don’t publicise it and give the address only to 'approved' users.
Lets users discover materials quickly, using familiar search methods such as Quick Search and faceted result links.
Refining a search is as easy as picking a facet from a list or typing additional terms in the search box and letting OPac add them to the original search string.
Advanced search give users the advantage of applying multiple filters simultaneously.
Users are able to export references to EU general publications in the format more specifically designed for the library world (e.g. MARC21) as well as in EndNote or CSV format.

14. OPac - the OP online public access catalogue The tabs of the menu bar
Login
For administrators only.
Heading
To make searches by author, subject, title, and PUB_ID/workflow (catalogue number).
Cart
To store all records selected by user and to export them.
Clear session
Resets all searches done during the current session, cleans the cart and returns user to first page.

15. Caveat: one peculiarity of the OPac service.
OP uses a system of codes in records (e.g. 260 $a {LUXB} :) in order to produce each record in the language of the publication catalogued.
Although the facets display the translated values of these codes for the end-user, the MARC records themselves are displayed on the screen still coded. However, when adding the records to the cart and then downloading them (by selecting 'Export records to MARC'), the codes are automatically translated and you will receive decoded notices in the resulting file (e.g. 260 $a Luxembourg :) for import into your system.
Feedback
As this is a new service, we welcome any feedback from our users, including ways in which we can improve it. If you need any further help or would like to propose any improvements, please contact our team using the following address:

16. Deep-linking to EUbookshop of all records held in Virtua (MARC21 field 856)
Purpose:
Only records since February 2011 systematically have a deep-link to EUBookshop.
By adding a deep-link to the bibliographical records for General Publications anyone using these records will automatically be able to redirect their end-users to the Publication Details page on EUB where the user can order or download the publication they are looking for, even if the library/information centre displaying the record does not hold a copy of the publication themselves.
Actions:
Retrospectively adding a deep-link to field 856 in each bibliographical record to all existing records ( ). Multiple assignment possible, i.e. in addition to DOI (link to resolver)
Updating the import workflows into virtua so that all new records are given this deep- link by default.
Proposed date of putting into production: June 2011
Customers:
Current LIBCO clients
Pilot project with the British Library, which would result in some 50, 000 records being made available in the UK through a syndication of libraries

17. Pre-publication records
We foresee to create a preliminary record (prenotice) before publication is finalised
Might be interesting for Eurolib members to be alerted to new publications
Automatic activation of DOIs via an export from virtua
Automatic mapping from Marc21 to ONIX for DOI
Reduction of delays from moment publication is on EUB to activation of DOI

18. News from the EUBookshop

19. Metadata added to the publication detail page -
Metadata added to the publication detail page -. The category is browsable.
Metadata added to the publication detail page target audience and Eurovoc descriptors. These terms keywords are browsable.

20. New "discover" section - a menu through which users can access thematic collections of publications that cannot be easily retrieved by site search or browsing. The compilation is often informed by frequently searched terms, such as map or comics

21. A "just published" section - recently published titles

22. News from the CELLAR Common Access to EU Information

23. Common access to EU information
Vision
To make available at a single place all metadata and digital content managed by the Publications Office in a harmonised and standardised way in order:
To guarantee to the citizen a better access to law and publications of the European Union;
To encourage and facilitate reuse of content and metadata by professionals and experts;
To preserve content and metadata and access to contents and metadata over time.

24. Citizens/Professionals Official Publications
Common access to EU information
24/7
Present: silos = independent solutions
Citizens/Professionals
Dissemination -
Specialized
portals
EUR-Lex
TED EU
Bookshop
CORDIS
Official Publications
Tendering Documents
General Publications
CORDIS
Production
Authors 24

25. Citizens/Professionals Official Publications
Common access to EU information
25/7
Future: harmonized architecture = common & shared solutions
Citizens/Professionals
Common portal
Specialized portals
Dissemination
Official Publications
Tendering Documents
General Publications
CORDIS
Production
Authors 25

26. Common access to EU information
Target architecture
The CELLAR includes two functions: the Common Content Repository = CCR and the Common Metadata Repository = CMR. It is completed by an archive to ensure long term preservation.

27. CELLAR – Functional architecture 1/3
Common access to EU information
CELLAR – Functional architecture 1/3
Reception, technical validation and storage
of content and metadata.

28. CELLAR – Functional architecture 2/3
Common access to EU information
CELLAR – Functional architecture 2/3
Repository models (CCR and CMR),
business rules (for uploading, archiving and dissemination),
transformation rules, EuroVoc dissemination,
authority tables including translations.

29. CELLAR – Functional architecture 3/3
Common access to EU information
CELLAR – Functional architecture 3/3
Access to and provision of content and metadata in the requested format and/or presentation.

30. CELLAR – Based on standards
Common access to EU information
CELLAR – Based on standards
OAIS
Reference
model
FRBR
XML
METS
METS
OAIS (Open Archival Information System) reference model
The METS schema is a standard for encoding descriptive, administrative, and structural metadata regarding objects within a digital library – Metadata Encoding & Transmission Standard
FRBR – functional requirements for bibliographic records

31. CELLAR – Web 3.0, semantic technology
SPARQL
endpoint
OWL
SKOS
RDF
SKOS is an area of work developing specifications and standards to support the use of knowledge organization systems (KOS) such as thesauri, classification schemes, subject heading lists and taxonomies within the framework of the Semantic Web.

32. Digital archive of the EU
Content
Complete collection of EU legal documents including
Treaties
Official Journal
Case-law
Preparatory acts
Consolidated acts …
General publications
Research reports
Merger taskforce decisions

33. CELLAR – A service enabler
Common access to EU information
CELLAR – A service enabler
On-line access
Provide on-line access through the Internet portals of the Publications Office.
Automated access
Provide suitable interfaces for access by automated agents.
External indexing
Enable indexing by Internet search engines.
Notification
Provide configurable notification services (RSS-feeds…).
Downloading
Support sporadic and regular downloading of resources (subscription). Regular downloading should be configurable.
Strategic formats
PDF, in particular PDF/A-1a and PDF/A-1b; XML; TIFF
Specific formats
Provide formats, which are not natively available in the CELLAR (LegisWrite, ONIX notices…), i.e. transformation services.
Deep linking
Enable external referencing of resources and guarantee persistence of links over time.

34. Common access to EU information
CELLAR – ROADMAP
2010/2011 development (ongoing) data migration and upload (ongoing) online (planned)

35. News from Eurovoc

36. EuroVoc – Next releases 4.4
Next release in Summer 2011 (EuroVoc 4.4)
Update linked to the new “Lisbon Treaty”
EC  EU
European Community  European Union
You can contribute via the website
Permanent URI and ID for thesaurus Terms and concepts
LOD (Linked Open Data)
No deletion for concepts
obsolete (use instead)
deprecated (move as Non Preferred Term of a new concept)

37. EuroVoc – TAE Project - Purpose
TAE = Thesaurus Alignment Environment
Initiative of the Publications Office
Mapping = matching
Create semantic correspondences between concepts of two thesauri
Objective: Map EuroVoc to
ETT - European Vocational Training Thesaurus (Cedefop)
GEMET - General Multilingual Environmental Thesaurus (European Environmental Agency)
Directory of European Legislation in force (EUR-Lex)
EuroVoc 4.2
Taxonomy EUB
ETT

38. EuroVoc – TAE Project - Approach
Project participants
Mondeca (Paris) – Alignement Tools
Inria (Grenoble) – Matching algorithms
Office des Publications – Reviewer - validator
When?
May May 2011
How? Using advanced semantic technologies
An Interface enabling to:
Review matching
Import/export any vocabulary in SKOS (Simple Knowledge Organization System)/RDF
Import any matching algorithms
Import/export any mapping results

39. EuroVoc – TAE Project – Examples for Automated alignements
Types of correspondences generated by algorithms
ExactMatch – concept T1 = concept T2
T1 acid rain exact match T2 acid rain
T1=Gemet – T2=EuroVoc
BroadMatch - concept T1 has a generic concept in T2
T1 animal genetics broad match T2 genetics
NarrowMatch - concept T1 has a specific concept in T2
T1 mammal narrow match T2 wild mammal

40. EuroVoc – TAE Project – Practical use (overview)
Indexing
Detailed and enriched indexing
Automatic indexing and re-indexing
Double annotation
Retrieving - Semantic extension
Integration of results into search engines
Facilitate users’ researches – „ Did you mean.. ? ”
Redefinition of the research : Extend or Narrow the search results
Results stored in CELLAR
A unique storage and dissemination platform of the PO to access European law and publications
SKOS web services and Sparql-end point for accessing and querying the mapping results

41. EuroVoc – TAE Project – Practical use: Help to indexing
Annotation of a document by indexing of a specialized thesaurus
« whaling » is not represented in EuroVoc
but GEMET contains “whaling”
Example in EUR-Lex

42. EuroVoc – TAE Project – Practical use: Help to indexing
Correspondences (Gemet – EuroVoc) proposes in TAE
Whaling exactMatch “whale” AND “hunting regulation”
Compound Mapping

43. EuroVoc – TAE Project – Practical use: Help to information retrieval
Search engines
Did you mean … ?
Automatic query expansion or restriction
Search for Whale
 Did you mean … ?
Whaling
Restrict the search results towards a more specific concept in the target thesaurus
Whale or Marine mammal
Expand the search results towards a more generic concept in the source thesaurus

44. EuroVoc – Future actions
MetaThesaurus Working Group
Main purpose
Set up a specialized, multilingual thesauri network around EuroVoc
Meeting foreseen in June 2011
Advantages
Use the same standards and formats
Delegate the maintenance of specific domains
Share candidates and translations
Participants:
EU Institutions, European agencies
International institutions (FAO, Unesco)
Other multilingual thesauri (EINIRAS)
First approach made during the EuroVoc Conference (Luxembourg, November 2010)

45. EuroVoc – Refresher of its benefits
Enterprise Content Categorization
Develop from the scratch
Time consuming to build a taxonomy or controlled vocabulary
Use “Starter” metadata to speed-up the development
Import external metadata, taxonomies or controlled vocabulary in your ECM system
Avoiding duplicate efforts
Minimize the cost of adding and managing metadata
EuroVoc = a Building block of your ECM application
A high-level controlled vocabulary
Cost benefit : maintained by the Publications Office
Offers different levels of specificity (TAE, thesauri collaboration network)

46. EuroVoc within the OP Cellar
In the repository will be stored:
EuroVoc, the thesaurus
The mapping or alignment results
On the Cellar service layer EuroVoc will be implemented as web services and Sparql-Endpoint for e.g.
Linked Open Data
Crosswalk EuroVoc and Semantic web applications
Dereferencable URI
Examples
Search a term (expression or URI) and retrieves the alignments
Search a term (expression or URI) and retrieves its relations (Broader Term, Specific Term, Related Terms)
Search a Microthesaurus and retrieves all the terms

47. EuroVoc – Licensing policy
Free of charge (4-Years)
Information in the website under “legal notice”
Login and Password to download the SKOS or XML
Alert once a new release is available
405 licences (64 for 2010, 64 for 2009)
Types of licence
Indexing
Text mining and extraction, automatic indexing and categorization,
Library Information System, Knowledge Management & ECM
Translation (Albanian)
Academic, project, research
Semantic technologies
Term matching

48. Eurovoc mappings

49. Contact Ms Christine Laaboudi

50. News from the Metadata Registry

51. What is the Metadata Registry (MDR)?
A central reference point for the registration and maintenance of metadata definitions and related authority data used by
The interinstitutional systems supporting the decision making process
The production and dissemination systems of the Publications Office
A framework for the harmonisation and standardisation of the metadata used in this context
Documentation
Organisation
Procedures
Provide the reference metadata for reuse and validation purposes to internal and external clients/client systems in human and machine-readable format

52. Metadata Register – Scope
Core metadata
Limited set of metadata, which needs to be adopted by every institution to enable interoperability, in particular in the context of the decision making process
Common part of the Metadata register
Management on interinstitutional level (IMMC)
Specific metadata
Metadata dedicated to the specific internal needs of each institution
Out-of-scope for the common part of the Metadata register
Private workspace inside the Metadata register could be provided to facilitate management by the owner

53. Metadata Registry – Expected benefits
Central reference location for metadata definitions and authority data
Reference source for consultation/validation purposes
Stimulates reuse of metadata and increase interoperability
Framework for harmonization and standardization
Platform for collaboration and knowledge exchange in metadata domain on interinstitutional level

54. Metadata Register - Architecture
Back-end application
Maintenance of metadata definitions and authority data
Access limited to restricted number of expert users
Based on same tool as used for Eurovoc back-end (ITM)
Possibility to create individual workspaces
Registration workflow (JIRA)
Metadata Registry website (front-end)
Browse MDR content (read access)
Detailed information about registered items
Possibility to submit proposal for registration/feedback (e.g. by Eurolib members)

55. Metadata Register – Workflow overview

56. Metadata Registry - Organisation (proposal) 1/2
Publications Office level
Management of changes in MDR by Metadata Register Team (MRT)
Interinstitutional level
Proposals for registration by Interinstitutional Metadata Maintenance Committee (IMMC) (2 members per institution)
Submission of relevant proposals by MRT to IMMC for approval
Technical support/evaluation by MRT on request
Management of changes in MDR by MRT
Supervision by Interinstitutional Metadata Steering Committee (IMSC) composed of the suppléants of the management board of the Publications Office

57. Metadata Registry – Organisation 2/2

58. Common Authority Tables (CAT) – April 2011
Source
Languages (ISO 639/1, 639/2B|T, 639/3)
ISO
Countries (ISO 3166/1-α2 and α3, 3166/3)
NTU (incl. NUTS and ISO )
ISO + UNO + Eurostat
Currencies (ISO 4217)
Corporate Bodies
Various
Roles
LC + EurLex + Prelex
Places (locations, towns)
UN-LOCODE
Resource format (incl. dimensions)
ONIX + IANA
Resource type (categories of resources)
Internal sources
Target Audience
ONIX
Procedures
PreLex
Events
Etc.
in progress
stable version
to be started

59. Metadata Registry - Roadmap
Project kick-off: 20/12/2010
Phase 1: Implementation of back-end application (management of ontology, authority tables, export) Target date: June 2011
Phase 2: Implementation of front-end application Target date: August 2011

60. MDR project contacts Metadata Registry team:
Holger BAGOLA Corinne FRAPPART Madeleine KISS Martin SCHERBAUM Willem VAN GEMERT
Contact:

61. Thank you for your attention
Thank you for your attention! We appreciate your questions and suggestions.