1. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 Tutoring Workshop Schedule Schedule: Materials at Oxford Tutorial organisation and preparation Giving a tutorial o Teaching style discussion o Refreshments o Group dynamics discussion Course assessment and feedback structure Dr Susie Speller

2. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 Materials at Oxford The undergraduate course structure Components of teaching What is special about Oxford Examinations Summary 1.Materials at Oxford 2.Tutorial organisation and preparation 3.Giving a tutorial 4.Course assessment and feedback structure

3. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 Undergraduate Course Structure 1.Materials at Oxford 2.Tutorial organisation and preparation 3.Giving a tutorial 4.Course assessment and feedback structure Materials Science (MS) course Year 1MS1 – Structure of Materials MS2 – Properties of Materials MS3 – Transforming Materials Maths for Materials and Earth Scientists PRELIMS EXAMS Year 21. Structure and Transformation of Materials 2. Electronic Properties of Materials 3. Mechanical Properties of Materials 4. Engineering Applications of Materials NO EXAMS

4. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 Undergraduate Course Structure 1.Materials at Oxford 2.Tutorial organisation and preparation 3.Giving a tutorial 4.Course assessment and feedback structure Materials Science (MS) course Year 3Options Courses Students choose at least 8 out of 16 Team Design project Characterisation / modelling practical module FINALS EXAMS (4 core papers plus 2 options papers) Year 48 month research project NO WRITTEN EXAMS * Materials, Economics and Management (MEM) students follow the MS 1 st year, but cover the core Materials over the 2 nd and 3 rd years along with Economics and Management papers. They are examined on one options paper in 4 th year.

5. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 1.Materials at Oxford 2.Tutorial organisation and preparation 3.Giving a tutorial 4.Course assessment and feedback structure Teaching Components 3-tiered approach Lectures - Scheduled for the mornings - Introduce the material on the syllabus Tutorials and classes - Typically 2-3 students - In-depth discussion of the topics - Aids understanding - Continual assessment of individual students’ understanding Laboratory work - Each practical scheduled to take 3 afternoons - Tie in with lecture courses

6. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 1.Materials at Oxford 2.Tutorial organisation and preparation 3.Giving a tutorial 4.Course assessment and feedback structure What is special about Oxford ? … Colleges Students are admitted to the University for first degree courses by the colleges The colleges are responsible for academic progress and providing tutorial teaching. Decisions on progression and change of course are taken by the college Permanent academic staff usually have joint appointments as University lecturer and college subject tutor

7. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 What is special about Oxford ? 1.Materials at Oxford 2.Tutorial organisation and preparation 3.Giving a tutorial 4.Course assessment and feedback structure Each academic year consists of three 8-week terms Michaelmas Term (MT): Oct-Dec Hilary Term (HT): Jan-Mar Trinity Term (TT):Apr-June Term dates can be found at http://www.ox.ac.uk/about_the_university/university_year/dates_of_term. html

8. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 1.Materials at Oxford 2.Tutorial organisation and preparation 3.Giving a tutorial 4.Course assessment and feedback structure Examinations Internal Exams (Collections) Generally set by the colleges at the beginning of each term to test the students on the previous term’s work Encourages students to revise the work regularly Provides information for the tutors and college about their progress Some central departmental collections take place throughout the course (beginning of Hilary Term (HT) and Trinity Term (TT) for 1 st and 2 nd years; beginning of Michaelmas Term (MT) for 3 rd years) Public Exams Preliminary exams (Prelims) – at the end of 1 st year Finals – at the end of 3 rd year Set by the appointed examiners (a subset of the lecturers) although each lecturer submits a selection of possible exam questions on their course

9. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 1.Materials at Oxford 2.Tutorial organisation and preparation 3.Giving a tutorial 4.Course assessment and feedback structure Summary Responsibility for teaching is split between Colleges and the Department Important role of tutorials within the teaching system o Main aim is to aid understanding o Should be a discussion rather than the tutor just giving the solutions

10. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 1.Materials at Oxford 2.Tutorial organisation and preparation 3.Giving a tutorial 4.Course assessment and feedback structure Tutorial Organisation and Preparation Starting point Course Handbook - syllabus - reading list On-line lecture list (www.materials.ox.ac.uk/teaching)www.materials.ox.ac.uk/teaching Usually one tutorial per 4 lectures Timing of tutorials- should aim to follow lectures - timetable provided by college subject tutor

11. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 1.Materials at Oxford 2.Tutorial organisation and preparation 3.Giving a tutorial 4.Course assessment and feedback structure Arranging Tutorials The college subject tutor usually devises a timetable outlining which week each tutorial should take place this is flexible The actual time of the tutorials is arranged directly between you and the students. Tutorials must fit around the lectures and practical classes Decide who initiates choosing tutorial times Easier to arrange all tutorials at the beginning of term

12. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 1.Materials at Oxford 2.Tutorial organisation and preparation 3.Giving a tutorial 4.Course assessment and feedback structure Arranging Tutorials Where to give tutorials College – may be inconvenient for you Departmental meeting rooms - may be available (booked through Lyn Richmond on (2)73777) - bookings might be moved or cancelled at late notice Submission of written work Ask students to submit work to reception or your own pigeon hole Most tutors ask for the work to be handed in the day before the tutorial - you can ask for it earlier if you need more time If the students submit by 1pm, the work will be delivered to your pigeon holes by 5pm (usually at about 3pm)

13. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 1.Materials at Oxford 2.Tutorial organisation and preparation 3.Giving a tutorial 4.Course assessment and feedback structure Preparation Familiarise yourself with the lecture course Syllabus and reading list in the Course Handbook Handouts, question sheets and answers are usually available from the Academic Administrator Give yourself plenty of time as it may be necessary to contact the lecturer directly Decide what questions to set the students Do not need to use all lecturers’ questions or can select some of them Tell the students at least a week in advance, which questions to attempt

14. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 1.Materials at Oxford 2.Tutorial organisation and preparation 3.Giving a tutorial 4.Course assessment and feedback structure Marking Written Work Every tutor marks written work differently Detailed comments ? Grade ? No rules, but worth checking if college subject tutor has any preference Give yourself plenty of time to look at the students’ work tailor tutorial to students’ needs How ? – covered in next session Make written comments legible Keep a record of students’ performance

15. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 1.Materials at Oxford 2.Tutorial organisation and preparation 3.Giving a tutorial 4.Course assessment and feedback structure Problems If you have any difficulties with the courses or question sheets don’t be afraid to ask! Lecturer Other tutors List of who teaches what given in handouts

16. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 1.Materials at Oxford 2.Tutorial organisation and preparation 3.Giving a tutorial 4.Course assessment and feedback structure Giving a Tutorial 3 video clips showing contrasting tutorial styles Group dynamics Expectations Problem solving Time management

17. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 1.Materials at Oxford 2.Tutorial organisation and preparation 3.Giving a tutorial 4.Course assessment and feedback structure Group Dynamics Discuss how to handle … students with very different abilities an overconfident student a very quiet student a student who hasn’t submitted much work

18. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 1.Materials at Oxford 2.Tutorial organisation and preparation 3.Giving a tutorial 4.Course assessment and feedback structure Expectations * They wont be able to do it all Essay questions Have they read around the subject or just regurgitated the lecturer’s notes ? Numerical questions Have they correctly assessed the problem ? Can they technically solve it ? Problems often occur with applying the equations derived in lectures to real situations Talk to other tutors of the same subject

19. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 1.Materials at Oxford 2.Tutorial organisation and preparation 3.Giving a tutorial 4.Course assessment and feedback structure Problem Solving It is very important to help students develop problem solving skills It is now the case that questions on A-level Physics must not depend on the student taking A-level Maths We need to teach the students how to couple the science with the maths Physical phenomena Idealised conceptual model of relevant features Mathematical formulation Explanation of mathematically posed problem

20. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 1.Materials at Oxford 2.Tutorial organisation and preparation 3.Giving a tutorial 4.Course assessment and feedback structure Example Thermodynamics, 1 st Year, MT, A. Kirkland (Part II, Q3) The vapour pressure over solid Magnesium was measured as a function of temperature: T/C 424 456 496 535 584 p/Pa 1 3 10 30 100 Calculate the enthalpy of sublimation. Clausius Clapeyron Change T into K Should P be in Pa or atm ?

21. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 Tricks of the Trade 1.Materials at Oxford 2.Tutorial organisation and preparation 3.Giving a tutorial 4.Course assessment and feedback structure Encourage the students to:- Draw a picture Check dimensions Check order of magnitude Check signs As a tutor:- Encourage different solutions Look at similar problems posed differently

22. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 Time Management Typically 1 hour long You can’t cover all questions in detail Plan what you are going to spend time on – but be prepared to be flexible Don’t be too ambitious Give students enough time to think and participate in the discussion and also make good notes * It takes experience to get it right 1.Materials at Oxford 2.Tutorial organisation and preparation 3.Giving a tutorial 4.Course assessment and feedback structure

23. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 1.Materials at Oxford 2.Tutorial organisation and preparation 3.Giving a tutorial 4.Course assessment and feedback structure Assessment and Feedback College reports Disciplinary procedures Revision classes Personnel involved in the organisation of undergraduate teaching Questions ?

24. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 1.Materials at Oxford 2.Tutorial organisation and preparation 3.Giving a tutorial 4.Course assessment and feedback structure College Reports The college will ask for reports for each student you teach every term in 6 th or 7 th week Progress report on each student – can be filled in online using universal login (www.oxcort.ox.ac.uk) If you are paid hourly by the term you will not receive payment until the report forms have been submitted You may be asked to mark collections at the beginning of term Remember Keep records during the term of students’ performance in written work and tutorials Reports are read by students as well as the college subject tutors and are kept on file in the college

25. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 1.Materials at Oxford 2.Tutorial organisation and preparation 3.Giving a tutorial 4.Course assessment and feedback structure Poor Performance Talk to student Talk to college subject tutor o do not wait for end of term reports If necessary, college tutor will involve the college’s Senior Tutor Penal collections may be set o student must pass to continue with course Other problems Illegible scripts Copying other students’ work

26. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 1.Materials at Oxford 2.Tutorial organisation and preparation 3.Giving a tutorial 4.Course assessment and feedback structure Disciplinary matters Not turning up to tutorials Lack of respect in tutorials * Talk immediately to college subject tutor

27. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 1.Materials at Oxford 2.Tutorial organisation and preparation 3.Giving a tutorial 4.Course assessment and feedback structure Revision Classes * New tutors often find revision classes more difficult Content usually decided by the students Past exam questions very useful o Can be found online (http://oxam.ox.ac.uk) o Answers to exam papers (complete for 2003-2007 with some available for earlier years) – Ask academic administrator Can ask the students in advance which questions they would like help with or ask them to hand in their attempts Encourage students to have revision tutorials early – to give time to get back to them if necessary. Should I bother to learn this ? o check if examinable

28. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 1.Materials at Oxford 2.Tutorial organisation and preparation 3.Giving a tutorial 4.Course assessment and feedback structure Personnel Director of Studies Dr Adrian Taylor secretaryMs Marion Simons Academic AdministratorMs Philippa Moss (Maternity cover for Dr Laura Jones) ReceptionistMrs Lyn Richmond

29. Tutoring Materials Workshop, Dr Susie Speller, 31/10/08 Feedback Please take a few minutes to fill in these questions to help me improve the course for next year. 1.Which section of the course did you find most useful ? 2.Was the right amount of time spent on each part of the course ? 3.Is there anything that you think has been left out ? 4.Any other comments ?