1. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-1 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Microsoft Excel 2003 - Specialist ENHANCING A WORKSHEET

2. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-2 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Performance Objectives Create headers and footers Change worksheet margins Center a worksheet horizontally and vertically on the page Insert a page break in a worksheet Print gridlines and row and column headings Hide and unhide a worksheet, column, or row Set and clear a print area Specify more than one print area in Page Break Preview Change the print quality Complete a spelling check on a worksheet Find and replace data and cell formatting in a worksheet Sort data in cells in ascending and descending order Filter a list using AutoFilter Plan and create a worksheet

3. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-3 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Controlling the Page Layout File, Page Setup tall versus wide adjusts size of data default is 8.5" x 11" higher dpi improves quality adjusts starting number

4. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-4 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Inserting Headers and Footers click to display list of options click to customize File, Page Setup

5. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-5 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Inserting Headers and Footers…/2 click in section to enter header Font Page Number Total Pages Date Time Path & File File Name Sheet Name Insert Picture Format Picture

6. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-6 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Changing Worksheet Margins change margins by clicking arrows or keying measurement sample shows changes File, Page Setup

7. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-7 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Centering a Worksheet centering options File, Page Setup

8. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-8 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Page Breaks displays as a broken line along cell borders may not be visible initially (preview then close)

9. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-9 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Inserting and Removing Page Breaks page break will be inserted above row and/or to left of column menu option changes

10. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-10 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Inserting and Removing Page Breaks…/2 View, Page Break Preview View, Normal to return to normal view drag blue lines to move page breaks

11. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-11 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Printing Column and Row Titles useful for multiple pages File, Page Setup key a cell range using a colon (:)

12. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-12 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Printing Gridlines and Headings File, Page Setup

13. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-13 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Hiding Rows, Columns, and Worksheets same menu command for row, column, or sheet

14. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-14 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Unhiding Rows, Columns, and Worksheets select sheet click OK unhide row select row above and below the hidden row unhide worksheet unhide column select column to left and right of the hidden column same menu command for row, column, or sheet

15. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-15 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Printing a Specific Area select range Clear Set

16. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-16 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Printing a Specific Area…/2 You can specify more than one print area in Page Break Preview. Set print area for first group, select next group, right-click, and select Add to Print Area. Each area will print on a separate page.

17. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-17 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Changing Print Quality File, Page Setup click to reveal options

18. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-18 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Customizing Print Jobs File, Print change printers select specific pages print more than one sheet or selected cells multiple copies preview

19. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-19 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Completing a Spell Check Spelling button OR Tools, Spelling word not found in dictionary suggestions F7

20. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-20 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Using Undo and Redo Undo reverses certain commands Redo reverses action of Undo command will vary depending on the last action completed

21. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-21 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Finding Data Edit, Find or Ctrl + F key data that you want to find click to expand dialog box

22. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-22 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Replacing Data Edit, Replace or Ctrl + H key data that you want to find click to expand dialog box key data that you want to replace

23. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-23 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Finding and Replacing Formatting use the Format options at the expanded Find and Replace dialog box

24. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-24 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Sorting Data using buttons on the Standard toolbar select cells to sort select sort type sorts by first selected column

25. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-25 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Sorting Data…/2 using Sort dialog box Data, Sort sort in up to three columns

26. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-26 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Creating a List Data, List, Create List click Ctrl + L OR

27. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-27 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Filtering a List Using AutoFilter Data, Filter, AutoFilter drop-down triangles display in column heading click triangle to display filter options deactivate by clicking Data, Filter, AutoFilter

28. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-28 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Planning a Worksheet Step 1: Identify the purpose of the worksheet. Step 2: Design the worksheet. Step 3: Create a sketch of the worksheet. Step 4: Enter the data in the worksheet. Step 5: Test the worksheet data.

29. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-29 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary How do you display the Page Setup dialog box? Features Summary File, Page Setup

30. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-30 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary How do you display the Header dialog box? Footer dialog box? Features Summary click to customize File, Page Setup

31. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-31 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary How do you insert a page break? Features Summary View, Page Break Preview

32. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-32 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary How do you hide columns? Rows? Features Summary same menu command for row, column, or sheet

33. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-33 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary How do you unhide columns? Rows? Features Summary same menu command for row, column, or sheet

34. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-34 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary How do you set a print area? Clear a print area? Features Summary Clear Set

35. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-35 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary How do you display the Print dialog box? Features Summary File, Print

36. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-36 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary How do you display the Spelling dialog box? Features Summary Spelling button OR Tools, Spelling F7

37. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-37 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary How do you access the Undo command? Redo command? Features Summary Undo reverses certain commandsRedo reverses action of Undo command will vary depending on the last action completed

38. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-38 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary How do you display the Find and Replace dialog box? Features Summary Edit, Find or Ctrl + F Edit, Replace or Ctrl + H OR

39. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-39 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary How do you sort a column in ascending order? Descending order? Features Summary select sort type

40. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-40 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary How do you display the Sort dialog box? Features Summary Data, Sort

41. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-41 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary How do you create a list? Features Summary Data, List, Create List Ctrl + L OR

42. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-42 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary How do you activate/deactivate an AutoFilter? Features Summary Data, Filter, AutoFilter deactivate by clicking Data, Filter, AutoFilter

43. Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-43 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines and Headings Gridlines and Headings Hide and Unhide Print Area Multiple Print Areas Print Quality Spelling Check Find and Replace Sort AutoFilter Plan a Worksheet Features Summary Coming Next MOVING DATA WITHIN AND BETWEEN WORKBOOKS