1. CUC, 29 June 2004Belinda Wilkes, Assistant Director CXC Response to Jan 2004 CUC Report 1,2: relate to peer review (Belinda) 3: high-risk science category: will discuss and consider for Cycle 7 4: Metrics: regular (Paul G.) and joint (Belinda) 5: Software commonality: contacted ADEC and added scripting languages to fall agenda to open discussions 6: Bakeout: (Paul P.) 7: Calibration: Summary document will be kept current, prioritised plan (Larry)Summary document prioritised plan

2. CUC, 29 June 2004Belinda Wilkes, Assistant Director CXC Response to Jan 2004 CUC Report  8: PSF: Memo summarizing PSF status (linked to Agenda, Diab)  9: CAL priorities accounting for staff reductions (Larry)  10: LETG/HRC-S wavelength scale –Work continues on non-linear, empirical λ-scale adjustment –Re-assment of priorities will be made following completion  11: Presentations: –E&PO (Kathy) –Chandra/XMM-Newton X-calibration (Herman) –Constrained Observations (Pat)

3. CUC, 29 June 2004Belinda Wilkes, Assistant Director Joint Time Programs

4. CUC, 29 June 2004Belinda Wilkes, Assistant Director Joint Programs: Approval Statistics Cycles 5+6, All 5 facilities Cycles 3+4 (3 and 2 facilities) HST Only: Cycles 3-6 Cycle 6: 91 joint, 11 requested 2/3 facilities NOAO % jumps due to large projects

5. CUC, 29 June 2004Belinda Wilkes, Assistant Director Joint Programs: Publications Papers and Citations Chandra Exp. Time Distribution

6. CUC, 29 June 2004Belinda Wilkes, Assistant Director CXC User Interactions  Website: information, documentation, software etc. Website  Helpdesk search, submission, answer questions Helpdesk  USINT: observation planning USINT  Electronic Bulletins and Announcements: as needed, approximately monthly Electronic Bulletins and Announcements  Newsletter: annual (electronic and hardcopy) Newsletter  AAS Exhibit: twice a year  Workshops: –CIAO : 5 to date, ~25 people per workshopCIAO –Calibration: annual since 2002, ~80 (30% external)Calibration  Electronic announcements of data readiness  Archive access and download

7. CUC, 29 June 2004Belinda Wilkes, Assistant Director Helpdesk Operation  CDO IT Specialists serve as “hotseat” every 3 rd week: acknowledges, answers/assigns/requests expert input for each ticket  CIAO IT Specialist handles detailed CIAO questions  CXC scientists serve as experts, but do not general communicate directly with the Users  Commercial software keeps track of ticket status, allows sophisticated searches and handles email response  User interface via web/email, encourages search first, ask later! User interface

8. CUC, 29 June 2004Belinda Wilkes, Assistant Director Topic Distribution of Helpdesk Tickets

9. CUC, 29 June 2004Belinda Wilkes, Assistant Director Helpdesk Performance Statistics

10. CUC, 29 June 2004Belinda Wilkes, Assistant Director Observation Planning (Uplink): USINT  Procedures – posted on web pageposted on web page –All Observers/PIs contacted to confirm observational parameters –Self-checking by GTOs and CXC staff for Cycle 5 worked well, will expand to GOs in Cycle6/7 (development needed) –Allowed changes are made at CXC and confirmed with Observer/PI –Restricted changes (e.g. instrument, coordinates, constraints) must be justified and approved by CDO. CDO review includes check for conflicts with other Chandra programs –Person-load: 10 FTEs (16 CXC scientists): >10 hours/week for 1 st 2 months >10 hours/month for rest of year –Interactions include (no metrics): verification, minor pointing/offsets, active CCDs, splitting exposures, updated constraints/preferences, ACIS-I↔ACIS-S

11. CUC, 29 June 2004Belinda Wilkes, Assistant Director Other Interactions  Visitors: Not many official visitors here to reduce/analyze data (1 in 2003)  Collaborative visits: many people pass through to collaborate with individual CXC staff members, give lunch talks, spend research leave here etc..  Contact Scientists: no requests for a long time  Chandra Users (chandra-users): closed Majordomo list; is used but rate much slower than early in the mission

12. CUC, 29 June 2004Belinda Wilkes, Assistant Director Workshops for Chandra Observers  Calibration: held annually in October –2002, 2003: 85 attendees (30% external)  CIAO: held as needed –25 participants per workshop –2 days of presentations and hands-on experience with CIAO –Ratio expert/beginner is increasing, now run parallel sessions –1 per year: 5 to date: >2001: January, April, November >2002: May >2003: October (w/CAL workshop)  Science Workshops: planning to hold 1 or 2 workshops per year to promote awareness of Chandra accomplishments and prospects in certain areas: Galaxies Viewed with Chandra 7-9 July 2004 Science WorkshopsGalaxies Viewed with Chandra

13. CUC, 29 June 2004Belinda Wilkes, Assistant Director Cycle 6 Peer Review: 15-17 June 2004  New for this cycle: –“Boss” –Location: Hilton Logan Airport –Reviewers Website: update and track status, travel requirements etc., accessed by all SAO departments –Registration/reception Monday evening (14 th June) –Internet connection throughout review floor –Reports website at review (will expand to use throughout process) –BPP (Big Project Panel) reading period, 17 th June am. –Collection and shredding of hardcopy and CDRoms at review –Re-organisation of Galaxies into: Populations; Diffuse emission –Internal LAN allowed CDO to access panel room spreadsheets –Conflict file: 1 per proposal, plus help file provided

14. CUC, 29 June 2004Belinda Wilkes, Assistant Director Cycle 6 Review: 15-17 June 2004  112 reviewers in 13 topical panels, 3 pundits + 13 panel chairs in BPP (and all came!)  17% women, **% non-US, including 2 Japanese  Proposal Statistics: –789 proposals (203 non-US) for 2614 targets, 110Msec: 6.5 oversubscription