1. Electronic Filing and Calculating

2. Prefixes—Articles and Particles
Rule 6
Prefixes—Articles and Particles

3. Rule 6
A foreign article or particle in personal or business names are combined with part of the name following it to form a single indexing unit.
Indexing order is not affected by a space between prefix and name.
Upper and lowercase prefixes are treated same.
Punctuation is omitted.
1. and 2. Susan De la Guardia = DELAGUARDIA/SUSAN

4. Rule 6 (con’t)
Examples of articles and particles are: a la, D’, Da, De, Del, De la, Della, Den, Des, Di, Dos, Du, E’, El, Fitz, Il, L’, La, Las, Le, Les, Lo, Los, M’, Mac, Mc, O’, Per, Saint, San, Santa, St., Ste., Te, Ten, Ter, Van, Van de, Van den, Van der, Von, Von der
In order to index these foreign articles and particles with the names correctly, you must be able to recognize prefixes.
El means the
De means of
Mac means son of

5. Practice Rule 6 Study examples of Rule 6 on page 36
Complete together Self-Check 7, Group C on page 38

6. Numbers in Business Names
Rule 7
Numbers in Business Names

7. Rule 7 Numbers spelled out in business names are filed alphabetically.
Numbers written in digits are filed in ascending order before alphabetic letters or words.
Arabic numerals are filed before Roman numerals (2, 3, II, III).
Seven Acres Inn
B4 Photography is filed before Block Building Co.
229 Shop, Atlanta Soda Company.

8. Rule 7 (con’t)
Names with numbers appearing in other than the first position (Studio 5) are filed alphabetically and immediately before a similar name without a number (Studio Film).
When indexing number written in digit form that contain ordinals like st, d, th (1st, 2d, 4th), ignore the letter endings and consider only the digits (1, 2, 4).

9. Rule 7 (con’t)
Names with inclusive numbers (33-37) are arranged by the first digit(s) only (33).
Index hyphenated numbers that are not inclusive (20-20) as one filing unit (2020).
File names with numbers in positions other than the first position (Cars 2 Go) go before similar names without a number.
1. What does inclusive mean? Inclusive Numbers When dealing with ranges of numbers (such as page numbers and years), carry over all the digits that change and include at least two digits for the second number. Such inclusive numbers use an en dash rather than a hyphen.
pages 1,004– –94
1889–1922
2. Hyphens are used to separate non-inclusive numbers, such as phone numbers or social security numbers
3. Cars 2 Go before Cars A Go Go

10. Practice Rule 7 Study examples of Rule 7 on page 36
Complete together Self-Check 8, Group B on page 41

11. Organizations and Institutions
Rule 8
Organizations and Institutions

12. Rule 8
Banks and other financial institutions, clubs, colleges, hospitals, hotels, lodges, magazines, motels, museums, newspapers, religious institutions, schools, unions, universities, and other organizations and institutions are indexed alphabetically and filed according to the names on their letterheads.
The word The is never a key unit in a name.

13. Rule 8 (con’t)
Names of organizations, institutions, and associations that begin with words and phrases shown are indexed as written.
American Society of …
Association of …
Bank of …
Church of …
College/University of …
Committee of …
Hotel/Motel
Institute of …
Order of/Society of …

14. Practice Rule 8 Study examples of Rule 8 on page 37
Complete together Exercise 7, Group B on page 43