1. Office 2007 Overview July 14, 2015 Presented by Jeff Balvanz, IT Services

2. Office 2007 Overview Goals Highlight the changes to Office 2007 Guide your department on choosing when to adopt Office 2007 More extensive training on Office 2007 will be available later this year.

3. Office 2007 Overview Roadmap Office 2007 New User Interface New File Formats New Outlook

4. Office 2007 Overview Roadmap Office 2007 New User Interface New File Formats New Outlook

5. Office 2007 Overview Roadmap Office 2007 New User Interface New File Formats New Outlook

6. Office 2007 Overview The Ribbon What is it? Allows for more of a visual approach to the commands Click of a button instead of the drop down menu What programs use it? Word Outlook Excel PowerPoint Access

7. Office 2007 Overview The Ribbon (cont.) Tabs Groups Commands

8. Office 2007 Overview The Mini-Toolbar What is it? New toolbar for quick formatting fixes When will I see it? It only appears when you have selected text or an object with your mouse. Faded vs. Solid When the toolbar first appears it will be faded, once you put your mouse on top of it, it will be solid

9. Office 2007 Overview The Office Button Replaced the “File” Drop Down Menu Use this to: Print Save Open Word Options Display settings Proofreading options Customizable functions Add-ins

10. Office 2007 Overview The Quick Access Toolbar Why use it? Customizable A command that you use often, but is not in an easy location to remember A command that is in the Office Button drop down menu, but you want it in a set location

11. Office 2007 Overview Customizing with Quick Access What if I don’t like the Ribbon? No way to delete or replace, but you can minimize it Minimizing the Ribbon Perfect for those who format after they are done creating The ribbon will reappear once you have clicked on a tab

12. Office 2007 Overview New File Formats Greater Security Cannot store macros (cannot be used to spread viruses or malware) Office Open eXtensible Markup Language (OOXML) Important for Cross-Platform Compatibility and Archival Document Storage Smaller Risk of Corruption Smaller File Size

13. Office 2007 Overview What are the new formats? X Suffix Extension The standard document and template formats for the Office 07 products have the same extension as the old ones, but with an X (for XML) added to the end ProductDocumentTemplate WordDOCXDOTX ExcelXLSX PowerpointPPTXPOTX

14. Office 2007 Overview The New Formats (cont.) M Suffix Extension For increased security the new standard formats cannot contain macros because Office viruses use macros. However, many applications use macros in documents for programming purposes. ProductDocumentTemplate WordDOCMDOTM ExcelXLSM PowerpointPPTMPOTM Other New Formats XLSB – Excel binary workbook format ACCDB – New standard Access database format

15. Office 2007 Overview Compatibility Issues Opening documents from Office 03 and earlier Automatically saves in original format Compatibility Checker Using Save As… Exchanging files Office 2008 (Mac) uses OOXML Conversion Pack for Office 2000, 2003, and 2004 (Mac) OpenOffice 2.x, do Save As to Office 2003 formats For Read-Only documents, Save as PDF

16. Office 2007 Overview Outlook 2007

17. Office 2007 Overview Questions

18. Office 2007 Overview Learning more… ITS Training http://www.it.iastate.edu/training http://www.it.iastate.edu/training –Express (for people upgrading from Office 2000/2003) –In-depth (for people who haven’t used Office before) Microsoft Online Training http://office.microsoft.com/en-us/training http://office.microsoft.com/en-us/training –Numerous free self-paced courses for all versions of Office –Interactive reference guides for 2003-2007 transition

19. Office 2007 Overview If you would like more information about moving your department to Office 2007, please contact your IT Coordinator.

20. Office 2007 Overview Presentation Design Ashley Weese Scott Saunders Jeff Balvanz Frank Poduska