1. Introduction to CONTENTdm Software Crossing Organizational Boundaries Metadata Workshop October 29, 2002

2. What we’ll talk about CONTENTdm software modules and how to access them Searching for images Metadata entry Metadata modification Other operations Gotchas Getting help

3. CONTENTdm Modules CONTENT – live CONTENT – dev What it means to “go live” In-Progress page Server Administration Module Acquisition Station – used to bring images into the software. (Not taught today)

5. Search For An Image Three ways to find an image: –Server Administration Module –In-Progress page search –In-Progress page browse Efficient searching –Give it “just enough” information –Example of too much –Example of too little –Browsing as a finding aid

6. Adding Metadata Accessed through Server Administration Module Logging in Search for image Can see all fields Add the information Save Build text index (or you won’t be able to see your work) Check work

7. Changing Metadata Accessed through Server Administration Module Log in Search for image Make your changes Save Build text index Check work

8. Other Operations Other operations in menu: –Delete an image –Global Search & Replace Both operations are potentially dangerous to your images or collection It is possible to get the data back – call Anne GREATLY prefer if you work with Theo or Julie if you need to use these operations!

9. Changing Field Properties for Your Metadata Another “dangerous” operation ------ The metadata is stored in fields in a database The database fields are defined in “Field properties” –Field properties describe whether certain data is hidden from public or searchable, and what DC mapping it has. Currently each organization’s field properties are based on a default template The field properties can and will be customized for each organization Julie and/or Theo will assist with this

10. Possible Gotcha’s Logging in without “libraries\” in front of username Pressing Enter in a field is like pressing the “make changes” button –Solution: use the Tab key or mouse to move between fields Forgetting to do a Build Text Index Browsing returns photos which aren’t yours –Solution: choose your collection from the drop down menu Frustrations with searching –Use “efficient” searching methods

11. Your Support Team For help with: CONTENTdm software: –Anne Graham Metadata questions: –Theo Gerontakos or Julie Kerssen Historical research: –Lorraine McConaghy Keep the card near your computer

12. Questions?