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The Information Systems Planning Process

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Presentation on theme: "The Information Systems Planning Process"— Presentation transcript:

1 The Information Systems Planning Process
Meeting the Challenges of Information Systems Planning Olive Nyathira Tim Kamau Daniel Kamara Winnie Mbaluka

2 Introduction Strategic information systems planning (SISP) has been defined as the process of identifying a portfolio of computer-based applications that will assist an organization in executing its business plans and realizing its existing business goals. Strategic IS planning is assessing the information needs of an organization and defining the systems, databases and technologies that best satisfy those need. SISP helps organizations use information systems in innovative ways to build barriers against new entrants, change the basis of competition, generate new products, build in switching costs, or change the balance of power in supplier relationships MANAGEMENT INFORMATION SYSTEMS SEMINAR

3 Objectives of SISP Improve communication between computer users and MIS departments, Increase top management support for computing, Better forecast and allocate information system resource requirements, determine opportunities for improving the MIS department Identify new and higher payback computer applications. MANAGEMENT INFORMATION SYSTEMS SEMINAR

4 Objectives continued….
Identification of strategic information systems applications – those that can give the organization a competitive edge, Development of an organization wide information architecture MANAGEMENT INFORMATION SYSTEMS SEMINAR

5 Why SISP is important Systematic approach in dealing with future uncertainties (many in the IS/ICT sector). It focuses efforts and resources on long-term, general objectives and yet provides a foundation for short-term activities. Provides a framework for action (planning involves thinking ahead and designing future action. MANAGEMENT INFORMATION SYSTEMS SEMINAR


7 Why SISP? To ensure that IS both complements and assists in the achievement of the business goals To ensure that the use of scarce resources are maximized/optimized within a business To maximize the benefits of emerging ICT To take account of the different viewpoints of business professionals and IT professionals MANAGEMENT INFORMATION SYSTEMS SEMINAR

8 Who Performs SISP? IS planners and systems analysts
Variety of stakeholders (i.e. sponsor, users) Top management commitment leads to successful SIS MANAGEMENT INFORMATION SYSTEMS SEMINAR

9 Where and When SISP? Any organization that has interest in getting the best out of its IT investments When facing problems Grabbing opportunities that are presenting themselves daily MANAGEMENT INFORMATION SYSTEMS SEMINAR

10 How SISP? Look at business structure, function, processes, culture
Look at existing and available IT Develop policies Plan schedules for migration, design, implementation and maintenance MANAGEMENT INFORMATION SYSTEMS SEMINAR

11 SISP Approaches 1.) Business-led approach
Business plans are the base upon which IS plans are built – business planning is the driver 2.) Method-driven approach Use of consultant and external experts who use formal techniques or methods and drive SISP 3.) Administrative approach Emphasis on resource planning and viability of IT/IS MANAGEMENT INFORMATION SYSTEMS SEMINAR

12 SISP Approaches continued….
4.) Technological approach Mapping the activities, processes and data flows of the business leading to the formulation of a business model 5.) Organizational approach IS decisions is the outcome of continuous integration between the IS function and the organization MANAGEMENT INFORMATION SYSTEMS SEMINAR

13 SISP Approaches continued….

14 5 Approaches Summarized

15 SISP Issues 1.) Implementation issues
Implementing projects and the data architecture identified in the plan requires extensive analysis (continuous process) Detailed documentation throughout implementation is vital Adapting prioritization in developing needed databases/systems 2.) Leadership issues It is difficult to secure top management commitment for implementing plans Success of the methodology is greatly dependent on the team leader MANAGEMENT INFORMATION SYSTEMS SEMINAR

16 SISP Issues continued…
3.) Resource Issues Methodology lacks sufficient support Planning process is sometimes too long and expensive Integrating the role of human resources development and training (qualified team members) MANAGEMENT INFORMATION SYSTEMS SEMINAR

17 Carrying out SISP 1.) Choose Methodology
Business Systems Planning (BSP) PROplanner Information Engineering Method/1 2.) Embark on major, intensive study Identify and prioritize portfolio of applications Define databases, data elements, supporting network Prepare schedule for developing and installing MANAGEMENT INFORMATION SYSTEMS SEMINAR

18 Conclusion Effective SISP is a major challenge facing business executives today. It is an essential activity for unlocking the significant potential that information technology offers to organizations. This chapter has examined the challenges of SISP. Strategic information systems planners are not particularly satisfied with SISP. After all, it requires extensive resources. Top management commitment is often difficult to obtain. When the SISP study is complete, further analysis may be required before the plan can be executed. The execution of the plan might not be very extensive. Thus, while SISP offers a great deal – the potential to use information technology to realize current business strategies and to create new ones – too often it is not satisfactorily done. In fact, despite its complex information technology ingredient, SISP is very similar to many other business planning endeavors. For this reason alone, the involvement of top management and business planners has become increasingly indispensable. MANAGEMENT INFORMATION SYSTEMS SEMINAR




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