1. Descriptive Cataloging Using RDA Module 8 Identifying Persons, Families, and Corporate Bodies Cooperative and Instructional Programs Division Library of Congress 2014 1

2. Acknowledgements  This course is the result of collaboration between Tim Carlton, Cooperative and Instructional Programs Division, Library of Congress Ingrid Hsieh-Yee, Ph. D., Dept. of Library & Information Science, Catholic University of America  It is adapted from material developed by Paul Frank and Melanie Polutta, Library of Congress We gratefully acknowledge their permission to adapt the material for this purpose 2

3. About This Material  This training material has been created for a primary audience of Library of Congress staff. Other audiences are welcome to adapt and utilize it as they see fit. However, it should be understood that it reflects LC policies, and should not be interpreted to either prohibit or require specific practices for other libraries or organizations. 3

4. Learning Objectives  Follow-up on Relationships  General Guidelines for Persons, Families, and Corporate Bodies  Attributes of Persons  Attributes of Families  Attributes of Corporate Bodies 4

5. 5 Exercise on Relationships  Exercise #7 Relationships

6. Unit 1: General Guidelines for Persons, Families, and Corporate Bodies  RDA Chapter 8  Terminology  Recording Names  Authorized Access Points  Variant Access Points  Sources 6

7. 7 General Guidelines – Terminology  Person “an individual or an identity established by an individual (either alone or in collaboration with one or more other individuals)”  Name “a word, character, or group of words and/or characters by which [an entity] … is known”  Preferred Name “the name or form of name chosen to identify a [person, family, or corporate body] … also the basis for the authorized access point”  Variant Name “a name or form of name by which a [person, family, or corporate body] is known that differs from the name or form of name chosen as the preferred name ”

8. 8 General Guidelines – Recording Names  RDA 8.5 Capitalization Numbers Expressed as Numerals or as Words Accents and Other Diacritical marks Hyphens Spacing of Initials and Acronyms Abbreviations  Generally, as they appear in the source  Additional guidelines in LC-PCC PS 1.7.1 8

9. 9 General Guidelines – Authorized Access Points  8.6  Use the preferred name as the basis  If two or more entities have the same or similar names, include one or more additional identifying elements  Instructions on constructing the authorized access point are at the ends of chapters 9, 10, 11 9

10. 10 General Guidelines – Variant Access Points  8.7  Use a variant name as the basis  Make additions, if considered important for identification 10

11. 11 General Guidelines – Sources  Take the name(s) from any source  Take information on other identifying attributes from any source  For determining the preferred name (in this order of preference): preferred sources of information in resources associated with the entity other formal statements appearing in resources associated with the entity other sources (including reference sources)

12. Unit 2: Attributes of Persons – Chapter 9  Name of the Person  Attributes that may be included in the Authorized Access Point  Other Attributes 12

13. 13 Name of the Person  CORE ELEMENT  Preferred name (9.2.2) most commonly known form terms indicating relationships are part of the preferred name (e.g., Hank Williams, Jr.) term of address is included only if part of the preferred name  surname only (Seuss, Dr.)  married person identified only by partner’s name and term of address (Davis, Maxwell, Mrs.)  phrase consisting of a forename preceded by a term of address (Sam, Cousin)

14. 14 Name of the Person  Different forms (9.2.2.5) Consider fullness, language, script, spelling  Different names (9.2.2.6) Most commonly known  name change (9.2.2.7)  multiple identities (9.2.2.8)  Categories of names (9.2.2.9 - 9.2.2.26) Surnames (single/compound/hyphenated) Royalty and nobility Names consisting of a phrase 14

15. 15 Name of the Person – Examples  D.W. Griffith (not David Wark Griffith)  Fats Domino (not Antoine Domino)  Morris West (not Morris L. West)  Jacqueline Kennedy Onassis (not Jacqueline Bouvier; not Jacqueline Bouvier Kennedy)  Charles Lutwidge Dodgson (real name used in works on mathematics and logic) AND Lewis Carroll (pseudonym used in literary works) Example of a person with separate identities 15

16. 16 Other Attributes of Persons  What follows is an overview of the attributes of persons First, we will look at attributes which may be included in the authorized access point Then, we will look at other attributes which may be recorded in the NAR, but not in the authorized access point 16

17. 17 A.A.P. Attributes – Dates (Birth and Death)  CORE ELEMENTS  Take from any source  LC-PCC PS 9.3.2.3 and 9.3.3.3 Use hyphens, not “born” or “died”  1945-  -1876  1912-1987  Indicate a probable date by adding a question mark ( ? ) following the year  If the year can only be approximated, record approximately [year] 100 $d 046

18. 18 A.A.P. Attributes – Dates (Period of Activity)  Core element only when needed to distinguish a person from another  “a date or range of dates indicative of the period in which a person was active in his or her primary field of endeavour”  LC-PCC PS 9.3.4.3 use “active” and “century” rather than the abbreviations “fl.” and “cent.” "active" should appear before the first date  active 19th century 18 100 $d 046

19. 19 A.A.P. Attributes – Title of the Person (9.4)  “a core element when it is a word or phrase indicative of royalty, nobility, or ecclesiastical rank or office, or a term of address for a person of religious vocation.” Queen of Great Britain  “Any other term indicative of rank, honour, or office is a core element when needed to distinguish a person” Sir Reverend 19 100 $c

20. 20 A.A.P. Attributes – Fuller Form of Name (9.5)  “a core element when needed to distinguish a person from another person with the same name”  A fuller form of name is the full form of: a part of a name represented only by an initial or abbreviation in the form chosen as the preferred name, or a part of the name not included in the form chosen as the preferred name  Nancy Elizabeth (Preferred name recorded as: Smith, Nancy E.) 20 100 $q

21. 21 A.A.P. Attributes – Other Designation (9.6)  “a core element for a Christian saint, a spirit, a person named in a sacred scripture or an apocryphal book, a fictitious or legendary person, or a real non-human entity” Saint  “For other persons, other designation associated with the person is a core element when needed to distinguish a person” Biblical figure Greek deity Chimpanzee Cree Indian 21 100 $c

22. 22 Other Attributes (not in A.A.P.) – Gender (9.7)  “gender with which a person identifies” RDA vocabulary  female  male  not known Or, if none of the terms listed is appropriate or sufficiently specific, record an appropriate term or phrase, e.g.,  transsexual woman  Note: Not a required field in RDA 22 375

23. 23 Other Attributes (not in A.A.P.) – Associated Places  Place of birth (9.8)  Place of death (9.9)  Associated country (9.10)  Place of residence (9.11) Newark, N.J. Paris, France Canada 23 370

24. 24 Other Attributes (not in A.A.P.) – Address (9.12)  “the address of a person’s place of residence, business, or employer and/or an e-mail or Internet address” Box 1216, Barrière, B.C., Canada V0E 1E0 stimmins@doc.govt.nz 24 371

25. 25 Other Attributes (not in A.A.P.) – Affiliation (9.13)  “a group with which a person is affiliated or has been affiliated through employment, membership, cultural identity, etc.”  Record the preferred name for the group Istituto nazionale di economia agraria 25 373

26. 26 Other Attributes (not in A.A.P.) – Language (9.14)  “a language a person uses when writing for publication, broadcasting, etc.”  Per DCM Z1, prefer the MARC code eng swe 26 377

27. 27 Other Attributes (not in A.A.P.) – Field of Activity (9.15)  “a field of endeavour, area of expertise, etc., in which a person is engaged or was engaged”  “what you do”  Per DCM Z1, prefer controlled terminology e.g., LCSH Criminology Poetry 27 372

28. 28 Other Attributes (not in A.A.P.) – Profession or Occupation (9.16)  “a person’s vocation or avocation”  Core for some persons  “what you are”  Prefer controlled terminology (DCM Z1) e.g., LCSH Criminologist Poet 28 374

29. Unit 3: Attributes of Families – Chapter 10  Name of the Family  Attributes that may be included in the Authorized Access Point  Other Attributes 29

30. 30 Name of the Family (10.2)  CORE ELEMENT  Preferred Name most commonly known form  surname used by members of the family  name of a royal house or dynasty  name of a clan, etc. “If the name consists of several parts, record as the first element that part of the name under which the family would normally be listed in authoritative alphabetic lists in its language country of residence, or country of activity. ” 30

31. 31 Name of the Family – Choosing the Preferred Name  Different forms (10.2.2.5) as for persons  consider fullness, language, script, spelling  Different names (10.2.2.6) Choose the most commonly known  Preference: in resources associated with the family  Then: in reference sources  Change of name (10.2.2.7) Use earlier name for earlier resources Use later name for later resources

32. 32 Name of the Family – Examples  Taylor  Van den Bergh  Mac Fhionnghaile  Romanov  Pahlavi  Pérez-López y López-Silvero 32

33. 33 Other Attributes of Families  What follows is an overview of the attributes of families We will look in-depth only at those attributes which may be included in the authorized access point We will see only a brief list of other attributes which may be recorded in the NAR but not in the authorized access point 33

34. 34 A.A.P. Attributes – Type of Family (10.3)  CORE ELEMENT  “a categorization or generic descriptor for the type of family”  “Add the type of family in parentheses, following the preferred name.” Branson (Family) Donald (Clan) Bourbon (Royal house) Part of X00 $a

35. 35 A.A.P. Attributes – Date Associated with the Family (10.4)  CORE ELEMENT  “a significant date associated with the history of a family” Pahlavi (Dynasty : 1925–1979) 35 X00 $d

36. 36 A.A.P. Attributes – Place Associated with the Family (10.5)  “a place where a family resides or has resided or has some connection”  “a core element when needed to distinguish a family from another family with the same name” James (Family : Jamestown, Wash.) 36 X00 $c

37. 37 A.A.P. Attributes – Prominent Member of the Family (10.6)  “a well-known individual who is a member of a family”  “a core element when needed to distinguish a family from another family with the same name”  “Record the name in the form used for the authorized access point representing the person” Medici (Royal house : Medici, Lorenzo de', 1449–1492) 37 X00 $g

38. 38 A.A.P. Attributes – Order and Punctuation (10.11.1)  When constructing the authorized access point, add the attributes to the family name in this order: Type of Family (10.11.1.2) Date Associated with the Family (10.11.1.3) Place Associated with the Family (10.11.1.4) Prominent member of the Family (10.11.1.5)  Enclose additions in a single set of parentheses, separating each addition with [space]:[space] Per E.1.2.3 38

39. 39 Other Attributes (not in A.A.P.)  Hereditary Title (10.7) ducs d'Orléans MARC 376  Language of the Family (10.8) eng MARC 377  Family History (10.9) The Leopold family were Austrian leatherworkers and bookbinders, active 19th–20th centuries MARC 678 39

40. Unit 4: Attributes of Corporate Bodies – Chapter 11  What is a Corporate Body?  Name of the Corporate Body  Attributes that may be included in the Authorized Access Point  Other Attributes 40

41. 41 What is a Corporate Body?  “An organization or group of persons and/or organizations that is identified by a particular name and that acts, or may act, as a unit.” RDA Glossary 41

42. 42 Name of the Corporate Body (11.2)  CORE ELEMENT  “commonly identified”  If more than one form, see 11.2.2.5  If a name change, see 11.2.2.6 “In the absence of explicit evidence that a true name change has taken place, consider that different usages … are variants of one another, rather than true name changes, whenever the difference is a minor one” 42

43. 43 Name of the Corporate Body – Preferred Name – Different Forms (11.2.2.5)  If variant forms appear in the preferred source, choose (in this order): 1) the form that is presented formally 2) the form most commonly found 3) a brief form (may be an initialism or acronym)  International Bodies “If the name of an international body appears in English on resources associated with it, choose that form (LC-PCC PS 11.2.2.5.3).”  Conventional Names “If a body is frequently identified by a conventional name in reference sources in its own language, choose this conventional name … ” 43

44. 44 Name of the Corporate Body – Preferred Name – Change of Name (11.2.2.6)  If the name of a corporate body has changed (including changes from one language to another): choose the earlier name for resources associated with the earlier name choose the later name for resources associated with the later name  Remember to record the relationship between the earlier and later names in the NAR (i.e., 5XX fields) 44

45. 45 Name of the Corporate Body – Examples  Breitkopf & Härtel  Euratom not European Atomic Energy Community  League of Arab States not Union des états arabe  Museo del Prado not Museo Nacional de Pintura y Escultura  Symposium on World Tuna Fisheries  Maryknoll Sisters not Congregation of the Maryknoll Sisters of St. Dominic 45

46. 46 Name of the Corporate Body – Other Considerations  Omit an initial article unless the name is to be accessed under the article  Omit terms or abbreviations indicating incorporation, state ownership, or the type of incorporated entity, unless they are an integral part of the name or are needed to make it clear that the name is that of a corporate body  Omit from the name of a conference, etc., indications of its number or the year or year(s) of convocation 46

47. 47 Name of the Corporate Body – Other Considerations -- Examples  Washington Post not The Washington Post but Los Angeles Philharmonic Orchestra  American Cancer Society not American Cancer Society, Inc. but Films Incorporated  Calcutta Film Festival not 4th Calcutta Film Festival 47

48. 48 Name of the Corporate Body – Subordinate and Other Special Types of Bodies  Bodies entered subordinately (11.2.2.14) types of bodies  Direct or indirect subdivision (11.2.2.15 )  Government officials and bodies (11.2.2.18 – 11.2.2.24)  Religious officials and bodies (11.2.2.25 – 11.2.2.29) 48

49. 49 Other Attributes of Corporate Bodies  What follows is an overview of the attributes of corporate bodies First, we will look at attributes which may be included in the authorized access point Then, we will look briefly at other attributes which may be recorded in the NAR, but not in the authorized access point 49

50. 50 A.A.P. Attributes – Type of Corporate Body (11.13.1.2)  Add a term designating the type of corporate body: if needed to distinguish one access point from another if the preferred name for the body does not convey the idea of a corporate body  add in English Johann Traeg (Firm) Part of X10 $a

51. 51 A.A.P. Attributes – Place Associated with the Body (11.13.1.3)  Add the name of a place associated with the corporate body if needed to distinguish one access point from another  country, state, province, or local place National Measurement Laboratory (U.S.) Grand Hotel (Mackinac Island, Mich.) 51 Part of X10 $a 370

52. 52 A.A.P. Attributes – Associated Institution (11.13.1.4)  Add the name of an associated institution: if needed to distinguish one access point from another if the institution’s name is commonly associated with the name of the body  Prefer instead of the local place name Annual Computer Law Institute (Practising Law Institute) 52 Part of X10 $a 373

53. 53 A.A.P. Attributes – Date Associated with the Body (11.13.1.5) Add a date or dates associated with the body if needed to distinguish one access point from another, when the place or associated institution are not available Gesellschaft für Musikforschung (1946–) Harrison & Leigh ( –2007) 53 Part of X10 $a X10 $d 046

54. 54 A.A.P. Attributes – Type of Jurisdiction (11.13.1.6)  Add the type of jurisdiction if needed to distinguish one access point from another Add the term to the name of a government other than a city or a town Cork (Ireland) Cork (Ireland : County) New York (N.Y.) New York (State) 54 Part of X10 $a 368 $b

55. 55 A.A.P. Attributes – Other Designation Associated with the Body (11.13.1.7)  If none of the other additions is sufficient or appropriate for distinguishing between the access points for two or more bodies, add a suitable designation Church of God (Seventh Day) Congo (Democratic Republic) 55 Part of X10 $a 368

56. 56 A.A.P. Attributes – Number, Date, and Location of a Conference (11.13.1.8)  Add the following elements to the name of a conference (in this order) if applicable and readily ascertainable the number of the conference the date of the conference the location of the conference Inter-American Music Festival (12th : 1981 : Washington, D.C.) 56 X10 $n $d $c X11 $n $d $c

57. 57 Other Attributes (not in A.A.P.) – Language (11.8)  “a language a corporate body uses in its communications”  Per DCM Z1, prefer the MARC code fre spa 57 377

58. 58 Other Attributes (not in A.A.P.) – Address (11.9)  “the address of a corporate body's headquarters or offices, or an e-mail or Internet address for the body” 119 Spadina Avenue, Suite 600, Toronto, ON M5V 2L1 Canada cleo@cleo.on.ca 58 371

59. 59 Other Attributes (not in A.A.P.) – Field of Activity (11.10)  “a field of business in which a corporate body is engaged and/or the body's area of competence, responsibility, jurisdiction, etc.”  “what the organization does”  Prefer controlled vocabulary (DCM Z1) e.g., LCSH Transportation Medicine 59 372

60. 60 Other Attributes (not in A.A.P.) – Corporate History (11.11)  “historical information about the corporate body”  “construct the note in concise but complete sentences, keeping in mind that the information will be used in public displays” (DCM Z1) The Salem Female Academy was originally founded in 1772 and chartered as Salem Female Academy and College in 1866. In 1907 name was changed to Salem Academy and College, and in 1912, the institution was separated into Salem College and Salem Academy 60 678

61. 61 Exercise: Comprehensive Exercises  Comprehensive Exercises Glance at these before the next module