1. MBBS E-PORTFOLIO PROCEDURES JOANNA CARROLL MBBS E-PORTFOLIO PROJECT COORDINATOR

2. E-PORTFOLIO IMPLEMENTATION TIMETABLE Transition (T) year – from 2014/15 – Full implementation for all T year MBBS students – All assessments completed on mobile devices – Clinical Placement and Professionalism (CPP) Certificates completed online Penultimate (P) year – from 2015/16 – All assessments completed on paper in 2014/15 Final (F) year – from 2016/17 – All assessments completed on paper in 2014/15 and 2015/16 09/07/2014Assessments Training Session

3. E-PORTFOLIO IN T YEAR – ADMINISTRATIVE PROCEDURES What SGUL staff need to do – Before the start of an attachment: Creating student accounts in MyProgress before the start of a new academic year Creating tutor accounts in MyProgress before the start of each placement for clinicians responsible for students’ sign-offs – Throughout the attachment: Maintaining regular communication with students to monitor progress – After the attachment: Generating data reports for grading purposes 09/07/2014Assessments Training Session

4. E-PORTFOLIO IN T YEAR – ADMINISTRATIVE PROCEDURES What Trust UG administrators need to do – Before the start of an attachment: Inform SGUL staff of local sign-off procedures for students Provide contact details of all clinicians responsible for students’ sign-offs – name, email address, student(s) assigned – Throughout the attachment: Maintaining regular communication with students and with SGUL staff as and when necessary – After the attachment: Inform SGUL staff of any potential delays to the sign-off process 09/07/2014Assessments Training Session

5. E-PORTFOLIO IN T YEAR – CPP SIGN-OFF OVERVIEW 1. SGUL staff creates tutor account 2. Automatic notification sent to tutor 3. Tutor logs in, finds student(s), completes CPP 4. CPP appears in student’s account for review; can be viewed by SGUL staff 5. Student may contact tutor and/or SGUL with comments 09/07/2014Assessments Training Session

6. E-PORTFOLIO IN T YEAR – CPP SIGN-OFF – STEP 3 09/07/2014Assessments Training Session

7. E-PORTFOLIO IN T YEAR – CPP SIGN-OFF – STEP 4 09/07/2014Assessments Training Session

8. E-PORTFOLIO IN T YEAR – CPP SIGN-OFF – STEP 4 cont. 09/07/2014Assessments Training Session

9. E-PORTFOLIO IN T YEAR – CPP SIGN-OFF – STEP 4 cont. 09/07/2014Assessments Training Session

10. E-PORTFOLIO IN T YEAR – CPP SIGN-OFF – FURTHER DETAILS 9 questions set out over 5 screens All questions must be answered 3 mandatory comments boxes for feedback to students: – Overall Grade for Clinical Practice – Overall Grade for Professionalism – Overall Grade for Attendance Link to PDF document outlining clinical grading criteria on screen 3 09/07/2014Assessments Training Session

11. E-PORTFOLIO CONTACT DETAILS Helpdesk for technical details: eportfolio@sgul.ac.uk T Year Administrator: Sharon Decardi-Nelson sdecardi@sgul.ac.uk E-Portfolio Co-Ordinator: Joanna Carroll jcarroll@sgul.ac.uk 09/07/2014Assessments Training Session