Presentation on theme: "Small Business Liaison Officer"— Presentation transcript:
1 Small Business Liaison Officer Getting the Most out of your Mentor-Protégé Relationship: A Mentor's PerspectiveShawn RalstonSmall Business Liaison OfficerAECOM - Design and Consulting Services Group
2 Table Of Contents What do you want to get out of an agreement? Have you done your homework?Have you thought about what mentors are looking for?What is the mentor’s approach?Which Mentor-Protégé Program is right for you?SBA’s Mentor-Protégé Program & Joint VenturingExpansion of SBA’s Mentor-Protégé ProgramResources
3 What do you want to get out of an agreement? What does success look like?New certifications?Enhanced Infrastructure?New Technology?Financial Assistance in the form of equity or loansEnhanced Strategic Relationship?Client Recognition?Access to New Markets?Joint Venture?Growth?Affiliation?
4 Have you done your homework? Have you worked contractually with the mentor?Who are your points of contact with the mentor?How has your performance been with that mentor?If you have worked with the mentor, under what client?Does that client have a mentor-protégé program?Are you eligible to be a protégé under that program?Does the mentor participate in mentor-protégé programs?Have you reviewed the mentor’s website on mentor-protégé?
5 Additional Question to Ask Yourself Do you met the mentor’s requirements?Have you reviewed the agency’s website on mentor-protégé?Have you met with the agency’s mentor-protégé director or others within the OSDBU office?What are the incentives for participating under the given program? Reimbursement? Evaluation Credit? Compulsory Participation for a specific procurement?Can you dedicate sufficient time and resources to making the program work?What do you want to get out of an agreement?What benefits are there for participating with you under the given program?
6 What are the MP Program’s Requirements? Is the mentor eligible?GSA requires mentor to have a GSA contractAre you eligible to be a protégéSBA program is only open to 8(a) companies (right now)EPA limits protégé eligibility to only SDB or WOSB)When can an agreement be submitted?EPA requires submission with a contract bidArmy submission deadlines of Feb. 15th & June 15th in (submission windows common with DoD due to funding)
7 What is the mentor looking for? Current Teammate, Subcontractor, or Small Business PrimeValue proposition within the market (e.g. strategic relationship, complementary skill) – There is a cost to an agreement for the mentorMature enough for the assistance to be beneficial (may have a minimum size measured in revenue or employees)Strategic long-term value as both a subcontractor and SB PrimeNo competition with current protégé capabilitiesNo active mentor-protégé agreement within the targeted agency or any other agencyActive within the federal space – holding a federal contract or subcontract for a period of timeCompatible business ethics and philosophyFinancially stable and viable (may request information to support this)
8 What is mentor’s approach? Discussions with current client facing points of contractInvolvement of the Small Business Liaison OfficerDiscussions with the agency SB Office or Mentor-Protégé Program ManagerQuestionnaire Completion by protégéNeeds Assessment (required by some mentor-protégé programs)Financial Screening (some mentors require this)Draft Agreement – involves a good bit of back and forth to ensure agreement is targeted and assistance is needed and wantedSigning of agreement and Submission to Agency for ApprovalKick-off meeting (Internal or External)Execute and report as needed (Agency Reports & Program Management Review)Post Agreement Protégé Reporting (to help measure impact)
9 Which mentor-protégé program is right for you? Small Business AdministrationDepartment of Homeland SecurityDepartment of EnergyDepartment of the TreasuryGeneral Services AdministrationFederal Aviation AdministrationEnvironmental Protection AgencyNational Aeronautics and Space AdministrationDepartment of State*Department of TransportationUS Agency for International DevelopmentDepartment of DefenseArmyNavyAir ForceMissile Defense AgencyNational Security AgencyU.S. Special Operations CommandJoint Ground Robotics EnterpriseNational Geospatial Intelligence AgencyDefense Logistics AgencyDefense Intelligence AgencyDefense Contract Management Agency (Credit Agreements)
10 The SBA Mentor-Protégé Program – Protégé Eligibility In order to initially qualify as a protégé firm, a Participant must:Be in the developmental stage of program participation; orHave never received an 8(a) contract; orHave a size that is less than half the size standard corresponding to its primary NAICS code.Only firms that are in good standing in the 8(a) BD program (e.g., firms that do not have termination or suspension proceedings against them, and are up to date with all reporting requirements) may qualify as a protégé.A protégé firm may generally have only one mentor at a time. A second mentor for a particular protégé firm may be approved where the second relationship will not compete or otherwise conflict with the business development assistance set forth in the first mentor/protégé relationship and either:The second relationship pertains to a, secondary NAICS code; orThe protégé firm is seeking to acquire a specific expertise that the first mentor does not possess.A protégé may not become a mentor and retain its protégé status. The protégé must terminate its mentor/protégé agreement with its mentor before it will be approved as a mentor to another 8(a) Participant.SBA will not approve a mentor/protégé relationship for an 8(a) Participant with less than six months remaining in its program term.
11 Joint Venturing under SBA’s Mentor-Protégé Program Affiliation: In general, JV members are deemed affiliated with each other for the procurement in question unless an exception to affiliation applies (businesses are affiliates of each other when one controls or has the power to control the other, or a third party controls or has the power to control both)Prior Approval: SBA must approve the mentor/protégé agreement before the two firms may submit an offer as a JV on a particular Government prime contract or subcontract in order for the JV to receive the exclusion from affiliationLimitations: A single JV formed under the Mentor Protégé Program can generally be awarded no more than three contracts over a two-year period (the so-called Three-in-Two Rule) – the JV can no longer bid once it has been awarded the third contract although additional JVs can be formedWork Requirements: For any 8(a) contract, or a non-8(a) contract for which the JV seeks an exception from affiliation, the JV itself must meet the Limitation on Subcontract requirement of the contract. In addition, in an unpopulated JV the protégé must perform at least 40% of the work done by the JV partners in the aggregate. The work performed by 8(a) partners to a joint venture must be more than administrative or ministerial functions so that they gain substantive experience. For populated JVs, a mentor or any of its affiliates cannot be a subcontractor to the JVNote: Leaving the 8(a) BD program, or terminating the mentor-protégé relationship while a protégé firm is still in the Program, does not affect contracts previously awarded to a JV between the protégé and its mentor. However, once a protégé firm graduates from or leaves the 8(a) BD program, it will not be eligible for any further benefits from its mentor-protégé relationship (including new joint venturing or bids)
12 Expansion of SBA’s Mentor-Protégé Program 2013 NDAA amended the SB Jobs Act to establish mentor-protégé program for all small business concernsThe new Mentor-Protégé Program will be modeled on the SBA’s current 8(a) Mentor-Protégé ProgramSBA has not yet released a proposed rule on this expansion but one is expect in the next month or so – the proposed rule should provide insight into the possible details of the new program (e.g. Eligibility Requirements, Length of Agreements, Benefits for the mentor including ability to JV while receiving the exemption from affiliation)The SBA will also approve and issue regulations for all mentor-protégé programs except those at DOD
13 Resources Department of Defense Mentor-Protégé Website SBA Mentor-Protégé WebsiteOSDBU Council WebsiteAECOMO Mentor-Protégé Website:My contact Information:Shawn Ralston