1. Briefing on UKM Intellectual Property (IP) Policy Prof. Dr. Juhana Salim Deputy Director Centre for Collaborative Innovation 10 th September2014 © All Rights Reserved UKM-CCI 2014

2. WHICH ENTITY IN UKM MANAGES ITS INTELLECTUAL PROPERTIES?? © All Rights Reserved UKM-CCI 2014

3. Pusat Inovasi Kolaboratif (PIK) Centre for Collaborative Innovation (CCI) © All Rights Reserved UKM-CCI 2014 UNIVERSITY IP MANAGEMENT CENTRE

4. MANAGEMENT TEAM Centre for Collaborative Innovation

5. Tengku Nor Kirana Tengku M.Y. Anuar Intellectual Property Manager/Assistant Registrar Tel. 8921 4437, einovasi@ukm.my Izzaidah Ishak IP Executive Tel. 8921 4370, izzaidah@ukm.my Nurmaziah Omar IP Executive Tel. 8921 4947, nurmaziah@ukm.my Nurul Syafinaz Md. Katan IP Executive Tel. 8921 4947, nurulsyafinaz@ukm.my INTELLECTUAL PROPERTY MANAGEMENT TEAM © All Rights Reserved UKM-CCI 2014 Sufeera Rahmad IP Executive Tel. 8921 4946, sufeera@ukm.my

6. IP-refers to creations of the mind; which consist of inventions, literary and artistic works, and symbols, names, images, and designs used in commerce. -Types of IP include: patents (for new or improved products and services) trade marks (for logos and brands) industrial design (for the shape or appearance of a product) new plant variety copyright (including software, databases, and other copyright works), and trade secret (know how) WHAT IS INTELLECTUAL PROPERTY (IP)? © All Rights Reserved UKM-CCI 2014

7. University’s policies in relation to Intellectual Property Rights (IPR) arising from research, innovation and creative output, and the management and commercialisation of such IPs. This Policy is applicable to all persons, including Employees, Students and Associates. WHAT IS UKM IP POLICY? © All Rights Reserved UKM-CCI 2014

8. IP Main Policy (2010) Student IP Policy (2010) & Associate IP Policy (2011) IP Commercialisation Policy (2011) UKM IP POLICIES © All Rights Reserved UKM-CCI 2014

9. PIK WILL PUT TODAY’S POWER POINT PRESENTATION IN e-PELAJAR BY NEXT WEEK

10. This Policy applies to all Students ‘Student’ means registered student of UKM. ‘Associate Student’ means non-UKM Student supervised by academic staff of UKM. UKM STUDENT’S IP POLICY © All Rights Reserved UKM-CCI 2014

11. Clause 4.2 – IP AssignmentClause 4.3 – IP AssignmentClause 4.4 – IP OwnershipClause 4.5 – Students’ Thesis RELEVANT CLAUSES FOR YOUR ATTENTION © All Rights Reserved UKM-CCI 2014

12. Student(s) to assign (serah hak) in writing, the IPR to UKM, when : a)the Student(s) is an Employee of UKM; b)the Intellectual Property is created, developed or otherwise generated using the facilities, material, funds or other resources owned by UKM; CLAUSE 4.2 – IP Assignment © All Rights Reserved UKM-CCI 2014

13. c) the Intellectual Property is created with the support and under the supervision of Employees of UKM; d)the Intellectual Property belongs to a research team whose members are Employees of UKM; or e)the Intellectual Property is commissioned or created under direct request of UKM. CLAUSE 4.2 – IP Assignment (cont.) © All Rights Reserved UKM-CCI 2014

14. UKM also requires Student(s) to assign in writing the IPR to UKM, when the research projects or activities: a)are funded by any research grant in which UKM has contractual obligations; b)revolves around pre-existing Intellectual Property owned or licensed to UKM; or c)has Commercial potential. CLAUSE 4.3 - IP Assignment © All Rights Reserved UKM-CCI 2014

15. Any IPR created by a Student with Other Financial Assistance shall be governed by the terms of the financial assistance agreement. UKM will name all researchers involved in the Inventor’s List including students. CLAUSE 4.4 – IP Ownership © All Rights Reserved UKM-CCI 2014

16. UKM has a non-exclusive right, royalty- free, and perpetual license to use, reproduce and distribute those works in any manner it deems fit and does not conflict with the moral rights of the authors. CLAUSE 4.5 – Students’ Thesis © All Rights Reserved UKM-CCI 2014

17. 1.Student as GRA of Research Project 2.Student Sponsored by External Agency 3.Self-sponsored Student SCENARIOS © All Rights Reserved UKM-CCI 2014

18. Refers to Clause 4.2 (pg. 83) a.the Student(s) is an Employee of UKM; b.the Intellectual Property is created, developed or otherwise generated using the facilities, material, funds or other resources owned by UKM; c.the Intellectual Property is created with the support and under the supervision of Employees of UKM; d.the Intellectual Property Rights (IPR) belongs to a research team whose members are Employees of UKM. SCENARIO 1 – Student as GRA of Research Project © All Rights Reserved UKM-CCI 2014

19. Refer to Clause 4.3 (pg. 83)  revolves around pre-existing Intellectual Property owned or licensed to UKM; or  has Commercialisation Expectation. Students must sign a Non-Disclosure Agreement. Student must assign in writing, the IPR to UKM, through UKM Student Deed of Assignment. © All Rights Reserved UKM-CCI 2013 SCENARIO 1 – Student as GRA of Research Project (cont.)

20. Refer to Clause 4.4 (pg. 83)  IPR shall be governed by the terms of the financial assistance agreement.  Ownership of IPR must name all researchers (including Students) involved in the Inventors’ List.  Clause 6 (pg. 84) – all Originators of UKM Intellectual Property, including Students, will receive a share of the income derive from the commercialisation of the Intellectual Property. SCENARIO 2 – Student Sponsored by External Agency © All Rights Reserved UKM-CCI 2014

21. Refer to Clause 4.2 (pg. 83) a. the Intellectual Property is created, developed or otherwise generated using the facilities, material, funds or other resources owned by UKM; b.the Intellectual Property is created with the support and under the supervision of Employees of UKM; c.the Intellectual Property Rights (IPR) belongs to a research team whose members are Employees of UKM. SCENARIO 3 – Self-funded Student © All Rights Reserved UKM-CCI 2014

22. Refer to Clause 4.3 (pg. 83)  revolves around pre-existing Intellectual Property owned or licensed to UKM; or  has commercial potential. Students must sign a Non-Disclosure Agreement. Student must assign in writing, the IPR to UKM, through UKM Student Deed of Assignment. © All Rights Reserved UKM-CCI 2014 SCENARIO 3 – Self-funded Student (cont.)

23. 1.Non-Disclosure Agreement 2. Student Deed of Assignment Submission to PPS in 3 copies: University’s Copy Faculty’s Copy Student’s Copy IMPORTANT DOCUMENTS © All Rights Reserved UKM-CCI 2014

24. NON-DISCLOSURE AGREEMENT © All Rights Reserved UKM-CCI 2014

25. STUDENT DEED OF ASSIGNMENT © All Rights Reserved UKM-CCI 2014

26. THANK YOU © All Rights Reserved UKM-CCI 2014