INTER-HED The Internationalisation of HE An on-line training course for EM Administrators Budget and Financial Management Rome, 14 November, 2011 Kick-off.
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INTER-HED The Internationalisation of HE An on-line training course for EM Administrators Budget and Financial Management Rome, 14 November, 2011 Kick-off meeting
Budget – General rules - Each partner has signed a specific Memorandum of Understanding with rules about how to manage project expenses; - The coordinating National Structure (PNC) has the financial responsibility for the project proposal (Reports!!!); - Each partner will indicate a bank account to reiceve the contribution by PNC; - PNC will send each six months a contribution according to the proof of expenses that PNC will receive frome each partner; - PNC will send to partners a first amount of 5.000 €. IMPORTANT Only certified expenses will be reimbursed to the partners NO SUPPORTING DOCUMENTS, NO CONTRIBUTION
Budget Direct costs AMOUNTS 4. STAFF COSTS 253600,00 5. TRAVEL AND SUBSISTENCE 78050,00 6. EQUIPMENT AND MATERIAL 0,00 7. SUBCONTRACTING,CONSULTANCY AND EXTERNAL SERVICES 8800,00 8. CONFERENCES AND SEMINARS 5000,00 9. OTHER DIRECT COSTS 5550,00 TOTAL (identical to table 2) 351000,00 OVERVIEW OF INCOMEcontribution % GRANT REQUESTED BY THE ERASMUS MUNDUS NATIONAL STRUCTURE 315900,0090% CONTRIBUTION FROM THE REGULAR BUDGET OF THE NATIONAL STRUCTURES INVOLVED IN THE PROJECT (SEE TABLE 3) 35100,00 SUPPORT FROM PUBLIC (NATIONAL, REGIONAL ETC.) SOURCES, PROVIDED SPECIFICALLY FOR THIS PROJECT (PLEASE SPECIFY) 0,00 SUPPORT FROM THE PRIVATE SECTOR OR FOUNDATIONS, PROVIDED SPECIFICALLY FOR THIS PROJECT (PLEASE SPECIFY) 0,00 OTHER SOURCES (PLEASE SPECIFY) 0,00 TOTAL INCOME 351000,00
Staff Costs 1/2 There are 4 Staff Categories: Staff category 1 (maximum amount 450 / day); Staff category 2 (maximum amount 300 / day); Staff category 3 (maximum amount 250 / day); Staff category 4 (maximum amount 125 / day). See Staff Sub-Categories on the Pen Drive (file named: “Staff Categories - Fin Handbook NS.pdf”) Staff by category Total number of daysAverage cost per dayTotal staff cost (a)(b)(axb) Staff Category 1 200,00350,0070000,00 Staff Category 2 312,00250,0078000,00 Staff Category 3 312,00200,0062400,00 Staff Category 4 360,00120,0043200,00 Total identical to item 4 253600,00 in Table 1
Staff Costs 2/2 Documents that we need: - Involvement of Staff for each partner (See on the Pen Drive the file named: “Involvement STAFF.doc”) - Time sheet for each person involved in the Project signed by the Employee and by the Employer (legal representative) (See on the Pen Drive the file named: “timeSheet.xls”) - Declaration of Staff Costs for each partner signed by the legal representative (See on the Pen Drive the file named: “Declaration_of_Staff_Costs.doc”) Each 6 months we will ask those documents: for the Progress and Final Reports (at the end of the Project) you have to send those documents duly signed and completed.
Travel & Subsistence 1/2 Purpose of journey Number of return journeys Average travel costs per journey (€) Average subsistence costs per day (€) Number of days’ subsistence per journeyTotal cost (a)(b)(c)(d)(axb)+(axcxd) Consortium meeting 1 10,00350,00150,002,006500,00 Consortium meeting 2 10,00350,00150,002,006500,00 Consortium meeting 3 10,00350,00150,002,006500,00 Consortium meeting 4 10,00350,00150,002,006500,00 Consortium meeting 5 10,00350,00150,002,006500,00 Consortium meeting 6 10,00350,00150,002,006500,00 0,00 Dissemination activities / Modules prepration 18,00600,00150,003,0018900,00 0,00 Project Evaluation Expert - 3 meetings 3,00350,00150,002,001950,00 0,00 Course Evaluation Expert 1 - 2 meetings 2,00350,00150,002,001300,00 Course Evaluation Expert 2 - 2 meetings 2,00350,00150,002,001300,00 Expert for the Selection Board1 (1 meeting X 2 editions) 2,00350,00150,002,001300,00 Expert for the Selection Board2 (1 meeting X 2 editions) 2,00350,00150,002,001300,00 0,00 Face-to-face session 1 10,00350,00150,002,006500,00 Face-to-face session 2 10,00350,00150,002,006500,00 0,00 Total identical to item 5 78050,00 in Table 1
Flight/Train/Metro Tickets (no taxi) will be reimbursed on the basis of actual costs. We need copies of: - Ticket Invoice & - Boarding Pass Daily Allowances and Hotel Prices will be paid on a fixed cost basis according to the Memorandum of Understanding Kick-of meeting in Italy: Daily Allowances 76 €; Hotel Price 108 €* *if you spend one night - Travel sheet for each journey signed by the traveller with related supporting documents. (See on the Pen Drive the file named: “travelSheet.xls”) Travel & Subsistence 2/2