1. Legal Close Rules & Process: May 19, 20081 Legal Basis Reporting Workshop May 2009 Closing Rules

2. What’s Changed No changes, however as a reminder…. RollForward Tree General Fund -Yes node until reversion date CSU Operating Fund - No node each year Fund Balance Account General Fund closes to 305022 Fund Balance Clearing CSU Operating Fund closes to 305002 Fund Balance Continuing Appropriation REVIEW FNAT Flip Funds! Year End Close Rules

3. What’s Changed General Fund 001 until reversion date CSU Operating Fund 485 each year

4. Year End Close Rules What’s Changed CSU Operating Fund 485 General Fund 001

5. Why? Why do we have close rules? R F P Reverting Funds Fund Equity Accounts Project to Date Funds

6. Why? Reverting Funds Reverting Funds must be identified and cleared to zero. Fund Equity Accounts Legal closing requirements specify that revenues and expenses close to different Fund Equity Accounts (3050XX) based on SCO Fund. Project to Date Funds Appropriated Funds (until reversion date). Capital Project funds that need to have revenue and expense rolled forward (period 0).

7. What? What tools do we need? Chartfields Need understanding of revenue, expense, and fund equity accounts in order to create chartfield value sets Trees Used in defining chartfield value sets Chartfield Value Sets Combination of chartfields and trees used in closing process Queries Use queries to identify fund and account attributes Spreadsheets Store and reorganize data

8. What? Examples-Queries

9. What? Example of Chartfield Value Set

10. What? Example-Trees State Governmental Funds State Proprietary Funds State Fiduciary Funds

11. What? Example-Trees Operating Funds, Enterprise Funds and Reverting Funds Project to Date Funds, Appropriated Funds until reversion date.

12. What? Example-Spreadsheets Multiple Retained Earnings Equity Accounts for State Funds

13. Put it all together Fund Trees Road to Close Chartfield Value Sets Closing Rules Closing Request “PTD” “MRE”

14. How? How are the detailed procedures performed? Additional sources http://cms.calstate.edu/04_Applications/04B_Fina nce/FIS90/FIS90_PSWD- 01/FIS90_BPGs/GeneralLedger/FIS90_BPG_Ye arEndGLClosingClosingRulesandSetup_2008011 8.doc http://cms.calstate.edu/04_Applications/04B_Fina nce/FIS90/FIS90_PSWD- 01/FIS90_BPGs/GeneralLedger/FIS90_BPG_Ye arEndGLClosingClosingRulesandSetup_2008011 8.doc