1. Lesson 8: Writing Letters in Microsoft Word

2. 2 Concept 8.1 Microsoft Word Word is the most frequently used word processing program in the world Word does much more than WordPad does This is how you start Word:

3. 3 Concept 8.1 Microsoft Word Microsoft Word always opens with a file called Document 1

4. 4 Concept 8.1 Microsoft Word Menu Bar Work Area Status Bar ToolbarsRuler Scroll Bars

5. 5 Concept 8.2 Toolbars and ScreenTips The toolbars help you create documents and change how they look ScreenTips tell you what the toolbar buttons do Standard Toolbar ScreenTips Formatting Toolbar

6. 6 Concept 8.3 Typing a Personal Letter A personal letter goes to a friend or a relative –Not used for business Complimentary Close Body Date Heading Greeting Signature

7. 7 Concept 8.3 Typing a Personal Letter Remember: Use Save As to save your letters Choose a place to save your file to File name

8. 8 Concept 8.4 Checking Your Spelling Microsoft Word can check your spelling and your grammar Click the Spelling and Grammar button on Word’s Standard toolbar Standard toolbar

9. 9 Concept 8.4 Checking Your Spelling After you click the Spelling and Grammar button, a dialogue box opens Words not spelled correctly appear in red Word gives suggestions the correct word Click Change to use the suggested word Click Ignore Once if the word is spelled correctly

10. 10 Concept 8.4 Checking Your Spelling When Word is finished checking the spelling, this box appears Click OK to finish

11. 11 Concept 8.4 Checking Your Spelling Be careful! The spell check feature is not always right!! I red the book.I read the book. Both of these are real words, but only one sentence is correct So, use your dictionary, too

12. 12 Concept 8.5 Setting tabs Tabs are added to make it easier to move line of text to the right on the page Use the Tab key to set tabs

13. 13 Concept 8.5 Setting Tabs The amount of space that the text moves to the right can be changed by setting the tab on the ruler The tab for this heading is set at 1 inch The tab for this heading is set at 4.24 inches

14. 14 Concept 8.5 Setting Tabs To set a Tab, click on the ruler at the place that you want the text to start After you click on the ruler, a “ ” appears, showing where the tab was set You can move text to a tab with the beam

15. 15 Concept 8.6 Typing a Business Letter A business letter goes to a business person, not to a friend or a relative Business letters are often printed on special paper called letterhead My Company, Inc. 1 Main Street Central City, NY 12345 USA Example of letterhead

16. 16 Concept 8.6 Typing a Business Letter Start a new document by clicking on the New Document button on Word’s Standard toolbar

17. 17 Concept 8.6 Typing a Business letter Date Inside Address Body Complimentary Close Sender’s Name Salutation

18. 18 Concept 8.7 Opening a Saved File Open a file you have saved earlier so you can use it again Find the place where you saved your file

19. Lesson 8: Writing Letters in Microsoft Word

20. 20 Lesson 8 Writing Letters in Microsoft Word Read pages 175 – 194 in the student book Workbook pages 75 -82