1. (OAS)

2. About OAS Programmer: Daniel Harvey Assisted by Alexandra Tayrien, Chris Hickman Supervisor: John Peterson Funded by BAE (thanks!) Goal: to develop a web-based system that will assist students and advisors by: reconciling transcripts with graduation checksheets, planning future classes, and saving advising information from semester to semester.

3. Design Goals Not a replacement for the registrar – we don’t want this software to “officially” approve anything. Educational records (transcripts) will not be accessed directly. Give advisors the information they need in an easily understood form Support semester to semester advising flow Convert existing documents (transcripts, schedules, and checksheets) to an industry standard format (XML).

4. Geek Details Implemented in Ruby on Rails (after a disastrous attempt to use Microsoft technologies) Uses a local (MySQL) database to hold advising notes and scheduling information. Working prototype should be ready by April No direct connection to Banner – we’ll have students move transcript information by hand (download / upload)

5. Views: Student information Major / Minor / Anticipated graduation Notes that can be saved from one session to the next Substitutions Checklists Classes from transcript are already filled in Planning for future semesters Transcript / Schedule Semester by semester list of courses taken / planned

6. Advising Notes

7. View/Upload Transcript Obtaining an electronic transcript This can be added to current transcript viewing in banner – add an option for the student to download in XML form. Upload into OAS using a file upload We won’t save this beyond the current session since it contains sensitive information

8. Graduation Checklist Electronic version of current checklists Will be filled out automatically when possible Add controls for future scheduling Adds progress information Current checklists need to be converted to XML (not too hard)

9. Checklist view

10. Class Scheduler View schedules for future semesters or look at completed semesters Connected to the checklist – clicking items there adds them to this view We can check for schedule conflicts in the next semester but there is no schedule information beyond that.

12. Wrapup We’re looking for feedback into this design Live demos coming later For a full rollout, we need: Checklists converted to XML Transcript download Usability tests and evaluation Transfer of catalog / schedule data