1. www.monash.edu.au Archives and Communities ASA/ARANZ 2005 Conference New Zealand 7 October 2005 The clever use of metadata in eGovernment and eBusiness recordkeeping processes in networked environments Karuna Bhoday, Joanne Evans, Sue McKemmish, Andi Sumartono and Sergio Viademonte

2. www.monash.edu.au 2 Imagining automated metadata re-use Consumer Registry Finds service Service Descriptions Points to description Translation Service Describes service Locate service Exchange messages Source: Based on diagram from http://www.softstar-inc.com /

3. www.monash.edu.au 3 Clever Recordkeeping Metadata Project Chief Investigator Professor Sue McKemmish, Monash University Partner Investigators Professor Anne Gilliland-Swetland, UCLA Adrian Cunningham, National Archives of Australia Industry Partners and Collaborators National Archives of Australia State Records Authority of New South Wales Australia Society of Archivists, Committee on Descriptive Standards

4. www.monash.edu.au 4 Create once, use many times How to enable recordkeeping metadata interoperability? Practical Perspectives Overcome barriers to implementation of recordkeeping and resource discovery standards Demonstrate the business case for recordkeeping metadata Research Perspectives Explore role of recordkeeping metadata in support of business and recordkeeping processes Impact on recordkeeping and archiving functions Requirements for meta-tools for recordkeeping metadata management

5. www.monash.edu.au 5 Web Management System Traditional recordkeeping architectures Records Management Application Archival Management Application Subject Portals Community Archives Archival Gateways Business Systems Desktop Applications Email

6. www.monash.edu.au 6 Recordkeeping metadata brokering Records Management Application Archival Management Application Subject Portals Community Archives Web Management Systems Archival Gateways Email and Desktop Applications Metadata Broker Business Information Systems

7. www.monash.edu.au 7 Recordkeeping metadata brokering (cont.) Records Management Application Archival Management Application Subject Portals Community Archives Web Management Systems Archival Gateways Email and Desktop Applications Metadata Broker Business Information Systems

8. www.monash.edu.au 8 Service oriented architectures Open systemsOpen standards Open communication protocols Service Oriented Architecture StandardsMetadata

9. www.monash.edu.au 9 Web services technologies Consumer UDDI Registry Finds service WSDL Service Descriptions Points to description Service Describes service Locate service Exchange messages - SOAP Source: Based on diagram from http://www.softstar-inc.com /

10. www.monash.edu.au 10 CRKM Metadata Broker Metadata registry Authoritative information on metadata schemas, elements and translations in human readable and machine processable forms Repository Machine processable representations of metadata schemas, elements and translations Temporary store of metadata instances undergoing translation Source metadata Target metadata Translation services

11. www.monash.edu.au 11 Metadata broker as web services cluster Translation Service Web Service Layer WWW Metadata Registry Web Service Layer RKMSCA Request to translate RKMSCA to CRS RKMSCA - CRS Crosswalk Service Web Service Layer Metadata Broker Client Request the RKMSCA – CRS crosswalk CRS

12. www.monash.edu.au 12 Implications for archiving …  Richer metadata records – need to re- figure our descriptive processes and standards  Archival systems configured to interact with current recordkeeping environments  Archival systems configured to interact with community systems

13. www.monash.edu.au 13 Implications for communities...  Recordkeeping professionals as a community need to embrace open systems and open standards  Archives of the future embracing multi- dimensional contexts of creation, capture, organisation and pluralisation

14. www.monash.edu.au 14 For more information See the Clever Recordkeeping Metadata Project web site at:- http://www.sims.monash.edu.au/ research/rcrg/research/crm/index.htmlhttp://www.sims.monash.edu.au/ research/rcrg/research/crm/index.html