1. WMS: Democratizing Data
WMS Workflow Management System for Rucore Rutgers Community Repository
WMS Overview
Grace Agnew

2. WMS: Democratizing Data
WMS – What is it?
Tool for ingesting digital objects and metadata
User centered: Administrator and team member “views”
Enables community repository development:
distributed participation—anyone with web access
Enables standardization and customization
WMS Overview
Grace Agnew

3. WMS: Democratizing Data
Supports Preservation: perpetual access
Data model provides management and access to object throughout its lifecycle
Analog ---- Digital--?? standard support
Flexibility for the future
agnostic to schemas, object formats,
WMS – What is it?
…And the ways people look for and use information
WMS Overview
Grace Agnew

4. WMS: Democratizing Data
Role in the Repository
WMS: Democratizing Data
WMS Overview
Grace Agnew

5. WMS: Democratizing Data
Development and Deployment
RUCore Steering Committee
Metadata WG
Collaborators (NJDH, MIC, Faculty)
WMS Project Manager
Software Architecture WG
Programming Team
WMS Overview
Grace Agnew

6. WMS: Democratizing Data
RUcore Data Model
RUcore Data Model
Mary Beth Weber

7. WMS: Democratizing Data
How the Data Model Works
Event based = When an object interacts with an agent or place at a specific point in time, an event occurs in the lifecycle of the object.
Event = Professor visits Italy and takes digital photographs. Cataloger creates metadata for digitized images. Researcher locates images, uses them for book and lecture.
RUcore Data Model
Mary Beth Weber

8. WMS: Democratizing Data
Best Practices for Data Models
Easy to understand and interpret by both information managers and users
Context independent
Should be a representation of “living data”
Supports management and preservation of data
RUcore Data Model
Mary Beth Weber

9. WMS: Democratizing Data
METS Preservation Support
Preservation Metadata
Stores information that supports preservation decisions/actions
Documents preservation processes, such as data migrations
DigiProv
Specifies the changes an object/file has undergone since its digital “birth.”
METS Support Access for Preservation
Mary Beth Weber

10. WMS: Democratizing Data
Innovations
Standards: MODS – METS - PREMIS
Formats: Text – Audio – Still images – Moving images – Simple and Complex
Metadata: Descriptive – Administrative
Event-based
New roles for imaging specialists and metadata managers
Consulting and advising collection partners
Each project team includes collection owner, project manager, and metadata manager
Innovation and Collaboration
Rhonda Marker

11. WMS: Democratizing Data
Templates and mapping
Save time
Promote consistency and accuracy
Build on local practices
WMS allows, and we encourage, the creation of templates for metadata creation. Templates save time creating metadata records. They also promote consistency in all the records created for a project, and of course they also ensure more accurate record creation in terms of both completeness and correctness.
The metadata managers also map to and from the native metadata that might have been used in a local metadata application to the METS/MODS schema that we use in the WMS. We have successfully mapped to Dublin Core, MARC, and PBCore.
Innovation and Collaboration
Rhonda Marker

12. WMS: Democratizing Data
Electronic Theses and Dissertations
Partnership with Graduate School of New Brunswick
Map -- Dublin Core and MARC21
The Electronic Theses and Dissertations collection is a good example of the new roles for collaboration. A group of programmers, project managers, and catalogers worked together as a team to develop the ETD workflow and standards. The leadership of that group is working with key staff in the Graduate School—New Brunswick to build their requirements for graduate students into the ETD workflow.
The software we are using for the local ETD application bases the metadata on Dublin Core. We have mapped those elements into our METS/MODS schema. We also will export the metadata to our local online catalog in MARC, so the METS/MODS metadata has been mapped to MARC.
Innovation and Collaboration
Rhonda Marker

13. WMS: Democratizing Data
The ETD information sheet that the graduate student completes and send to the Graduate School gathers much useful information that can be used in the WMS. It includes the candidate’s name, the dissertation title, page numbers of the bibliography, the language of the dissertation, and so forth.
ETD Input Screen
Rhonda Marker

14. WMS: Democratizing Data
The metadata manager, in a new role for catalogers, plots the metadata elements used by the collection partner, here expressed as Dublin Core.
These elements are mapped to the METS/MODS elements used in the WMS, and in this case also the MARC fields and subfields. This map is used by the programmer/analyst to export the ETD metadata record and the digital file for upload into the WMS.
We have been able to accommodate all of the metadata schemas we’ve encountered so far, and also the data requirements of our collection partners who never created metadata or who never previously cataloged their collections. Our ability to adapt the WMS to a wide variety of collections is due in part to the flexibility of the METS framework but mostly to the extensive development of the metadata model in the WMS.
Metadata Mapping
Rhonda Marker

15. WMS: Democratizing Data
Some Design Issues
A digital object and metadata tool for Fedora or other digital repository systems
Handles digital object upload and creation
Handles metadata manipulation (create, import, export, convert between schemas)
Scalable, flexible and expandable
Easy to use
WMS Design and Architecture
Yang Yu

16. Some Design Decisions Database driven
WMS: Democratizing Data
Some Design Decisions
Database driven
XML - data model and data carrier
Modularization of functionality components
Object oriented application design
Context driven data entry interface
PHP/MySQL
WMS Design and Architecture
Yang Yu

17. WMS Components WMS: Democratizing Data WMS Design and ArchitectureF A C
Import
Module
Metadata
Module
Common
Data
Object
Interface
Digital File
Module
Export
Module
MySQL
Database
File System
WMS Design and Architecture
Yang Yu

18. WMS Database WMS: Democratizing Data WMS Design and Architecture
RUL
Collection
Mgmt
METS
File Mgmt
MODS
Controlled
Terms
WMS Design and Architecture
Yang Yu

19. WMS Digital File Management
WMS: Democratizing Data
WMS Digital File Management
Digital Object
(HTTP upload, CD, FTP, etc.)
System
generates
presentation
files
(pdf, jpeg, etc.)
File System
Associated
Metadata
MySQL
Database
WMS Design and Architecture
Yang Yu

20. Import Non-RUCore metadata
WMS: Democratizing Data
WMS Metadata Processing
Import Non-RUCore metadata U S E R I N T F A C
Common
Data
Object
Interface
XSLT
Conversion
Mapping
Utility
Task
Handler
MySQL
Database
Database
Manager
Export
WMS Design and Architecture
Yang Yu

21. WMS: Democratizing Data
What can WMS do?
Create collection object
Create resource object
Create template
Upload digital file
Create presentation files
Create metadata record
Export to repository
Import xml from User Applications (example ETD Student input)
WMS Features
Kalaivani Ananthan

22. WMS: Integrated Workflow for Digital Objects
Captured
Image
(tiff)
Captured
Audio
(wav)
Digital File Upload
Project Setup
User
Organization
Collection
Project
Template
Create Presentation Files
Still Images
Pdf
Jpeg
Djvu
OCR for text
Captured Audio
MP3
SMAP1 – Structure Map
DS1
DS2 .
ARCH1 – Archival Master
Information Package in
METS/XML Wrapper (SIP)
Metadata
Data Streams
Persistent ID
Disseminators
Digital Object
Repository
Export
Create Resource Record
Descriptive Metadata
Administrative Metadata
Source Metadata
Technical Metadata
Rights Metadata

23. WMS: Democratizing Data
What is Usability?
Software may be “bug-free” yet still be unusable
2 ways the GUI obstructs users
1. Sets Incorrect Expectations
2. Sets Ambiguous Expectations
WMS Usability
Shaun Ellis

24. Designing for Usability
WMS: Democratizing Data
Designing for Usability
GUI design is a process
Some hand-holding is needed in complex systems
Read The Fabulous Manual…
WMS Usability
Shaun Ellis