1. Campus Training Guide 9/11/08 1 California State University San Marcos Accessible Technology Initiative (ATI) and how it relates to Electronic and Information Technology (E&IT) Purchases Campus Training Guide

2. Campus Training Guide 9/11/08 2 Table of Contents Purpose for Training: page 3 Overview: page 4 What is Accessible Technology and Section 508: page5 What are my Roles and Responsibilities: page 6-7 What purchases will it affect: page 8-10 Exemptions: page 11 AT&I Tools & Resources: page 12 Contact List: page 13 Glossary of Terms: page 14-18

3. Campus Training Guide 9/11/08 3 Purpose for Training This training is intended to provide guidance in the additional steps necessary to comply with accessibility requirements for the purchasing of Electronic and Information Technology (E&IT) products. As a general rule, purchasing E&IT products should follow the same policies and procedures as for purchasing all other goods and services, including E&IT goods and services, that are not subject to accessibility requirements.

4. Campus Training Guide 9/11/08 4 OVERVIEW What is the Accessible Technology Initiative (ATI) and Section 508 of the Rehabilitation Act Law? This Law applies to all purchases of E&IT products that are over $15,000 from September 08-09, as of September 1, 09 it will apply for E&IT products that are over $2,500.

5. Campus Training Guide 9/11/08 5 What is Accessible Technology and Section 508 The CSU system has launched a system-wide Accessible Technology Initiative (ATI) to ensure that each CSU campus follows state and federal laws mandating access to technology. Accessibility for all is a priority at Cal State San Marcos. We are committed to providing an environment that enables all persons to be successful in attaining an education and information on or about our campus.

6. Campus Training Guide 9/11/08 6 What are my Roles and Responsibilities? If you are the individual who is requesting the purchase of an E&IT product or service you will need to: Determine the requirement for the requested product or services; Look for sources that can supply the requirement; Complete the E&IT Checklist found at: http://www.csusm.edu/fas/fasforms.html;

7. Campus Training Guide 9/11/08 7 What are my Roles and Responsibilities? Continued Develop functional requirements (specifications) for the requested products or services for all Requisitions, Quotes and Bids; When processing a PeopleSoft Requisitions for the purchases of E&IT products and services please note in the Header Comments “That the E&IT Checklist has been email to the 508 Compliance Officer for approval”. You must check the “Send to Vendor” box (this box must be checked so it will print on the requisition).

8. Campus Training Guide 9/11/08 8 What purchases will it affect? Categories of E&IT Purchases: Software application and operating systems; Web-based information and applications; Telecommunications products; Video and multimedia products; Self-contained, closed products like kiosks; Desktop and portable computers.

9. Campus Training Guide 9/11/08 9 What purchases will it affect? Cont Rule of Thumb: Is it electronic and/or does it fit in one of the E&IT categories: Link: http://www.calstate.edu/accessibility/section508/, also on page 8 is a cadenced list of E&IT categories. Does it have a display and/or keypad that humans interact with? Does that display have information about creating, converting, sending, receiving, or duplicating any sort of data or information?

10. Campus Training Guide 9/11/08 10 What purchases will it affect? Cont Examples of E&IT Products that should be considered when evaluating accessibility: ●Visual ●Auditory ●Motor ●Cognitive

11. Campus Training Guide 9/11/08 11 Exemptions Back Office: Applies to equipment that only technicians interact with. Fundamental alteration: Product does not do what is required.

12. Campus Training Guide 9/11/08 12 AT&I Tools & Resources Tip and Tutorials and Training Resources http://www.calstate.edu/accessibility/resource s/ http://www.calstate.edu/accessibility/resource s/

13. Campus Training Guide 9/11/08 13 Contact List Wayne Veres - iitsvpat@csusm.edu 508 Compliance Officer Steve Van Ness - svanness@csusm.edusvanness@csusm.edu Technical Buyer Pamela Ohrazda - pohrazda@csusm.edupohrazda@csusm.edu AT&I Trainer

14. Campus Training Guide 9/11/08 14 Glossary ATI: Accessible Technology Initiative Electronic and Information Technology (E&IT): Includes information technology and any equipment or interconnected system or subsystem of equipment, that is used in the creation, conversion, or duplication of data or information. The term electronic and information technology includes, but is not limited to, telecommunications products (such as telephones), information kiosks and transaction machines, World Wide Web sites, multimedia, and office equipment such as copiers and fax machines. The term does not include any equipment that contains embedded information technology that is used as an integral part of the product, but the principal function of which is not the acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information. For example, HVAC (heating, ventilation, and air conditioning) equipment such as thermostats or temperature control devices, and medical equipment where information technology is integral to its operation, are not information technology.

15. Campus Training Guide 9/11/08 15 Glossary Continued California Government Code 11135 © (2): State of California statute that prohibits discrimination against people with disabilities in any program or activity that is conducted, funded directly by, or receives any financial assistance from the State. This section brings into State law the protection of Title II of the Americans with Disabilities Act which ensures accessibility to programs; Section 504 of the Rehabilitation Act of 1973; and Section 508 of the Rehabilitation Act which requires the procurement of accessible electronic and information technology. Requires that any entity that contracts to provide electronic and information technology products or services shall agree to respond to and resolve any complaint regarding the accessibility of products or services provided.508 Standards: Rehabilitation Act of 1973: Federal civil rights law that prohibits discrimination against persons with disabilities. This law applies to programs conducted by Federal agencies, entities receiving Federal funds (such as colleges participating in Federal student loan programs), Federal employment, and employment practices of businesses with Federal contracts. Voluntary Product Accessibility Template (VPAT): is a standardized form this comes from the vendor and is used for E&IT products to access how they met the key regulations of Section 508 of the Rehabilitation Act.

16. Campus Training Guide 9/11/08 16 Glossary Continued Section 508: In 1998, Congress passed the Workforce Investment Act that strengthened Section 508 of the Rehabilitation Act of 1973 (Section 508). It requires Federal agencies to develop, procure, maintain or use electronic and information technology so that Federal employees and members of the public with disabilities would have access to and use of information and data comparable to that of employees and members of the public without disabilities. In California, Section 508 was codified in Government Code 11135 (.pdf) by the State Legislature in 2002 through S.B. 105 (.pdf). Government Code 11135 requires CSU to comply with the accessibility requirements of Section 508 of the Rehabilitation Act of 1973 as amended, and to also apply the US Access Board accessibility standards to the electronic and information technology products and services that it buys, creates, uses and maintains.Government Code 11135S.B. 105 Link to more information on Section 508: http://www.calstate.edu/accessibility/section508/

17. Campus Training Guide 9/11/08 17 Glossary Continued Section 508 Standards: CSU web sites need to conform to Section 508 Standards for Web-based Intranet and Internet Information and Applications. This set of standards contains 16 specific points (a) through (p). Each point is grouped with information describing the item, tips for evaluating, and design tutorials and resources.Section 508 Standards for Web-based Intranet and Internet Information and Applications (a) A text equivalent for every non-text element shall be provided.A text equivalent for every non-text element shall be provided (b) Equivalent alternatives for any multimedia presentation shall be synchronized with the presentation.Equivalent alternatives for any multimedia presentation shall be synchronized with the presentation (c) Web pages shall be designed so that all information conveyed with color is also available without color, for example from context or markup.Web pages shall be designed so that all information conveyed with color is also available without color, for example from context or markup (d) Documents shall be organized so they are readable without requiring an associated style sheet. (e) Redundant text links shall be provided for each active region of a server-side image map.Redundant text links shall be provided for each active region of a server-side image map (f) Client-side image maps shall be provided instead of server-side image maps except where the regions cannot be defined with an available geometric shape.Client-side image maps shall be provided instead of server-side image maps except where the regions cannot be defined with an available geometric shape (g) Row and column headers shall be identified for data tables.Row and column headers shall be identified for data tables (h) Markup shall be used to associate data cells and header cells for data tables that have two or more logical levels of row or column headers.Markup shall be used to associate data cells and header cells for data tables that have two or more logical levels of row or column headers

18. Campus Training Guide 9/11/08 18 Glossary Continued (i) Frames shall be titled with text that facilitates frame identification and navigation.Frames shall be titled with text that facilitates frame identification and navigation (j) Pages shall be designed to avoid causing the screen to flicker with a frequency greater than 2 Hertz (cycles per second) and lower than 55 Hertz.Pages shall be designed to avoid causing the screen to flicker with a frequency greater than 2 Hertz (cycles per second) and lower than 55 Hertz (k) A text-only page, with equivalent information or functionality, shall be provided to make a web site comply with the provisions of these standards, when compliance cannot be accomplished in any other way. The content of the text-only page shall be updated whenever the primary page changes.A text-only page, with equivalent information or functionality, shall be provided to make a web site comply with the provisions of these standards, when compliance cannot be accomplished in any other way. The content of the text-only page shall be updated whenever the primary page changes (l) When pages utilize scripting languages to display content, or to create interface elements, the information provided by the script shall be identified with functional text that can be read by assistive technology.When pages utilize scripting languages to display content, or to create interface elements, the information provided by the script shall be identified with functional text that can be read by assistive technology (m) When a web page requires that an applet, plug-in or other application be present on the client system to interpret page content, the page must provide a link to a plug-in or applet that complies with § 1194.21(a) through (l).When a web page requires that an applet, plug-in or other application be present on the client system to interpret page content, the page must provide a link to a plug-in or applet that complies with § 1194.21(a) through (l) (n) When electronic forms are designed to be completed on-line, the form shall allow people using assistive technology to access the information, field elements, and functionality required for completion and submission of the form, including all directions and cues.When electronic forms are designed to be completed on-line, the form shall allow people using assistive technology to access the information, field elements, and functionality required for completion and submission of the form, including all directions and cues (o) A method shall be provided that permits users to skip repetitive navigation links or very long lists of links.A method shall be provided that permits users to skip repetitive navigation links or very long lists of links (p) When a timed response is required, the user shall be alerted and given sufficient time to indicate more time is required.When a timed response is required, the user shall be alerted and given sufficient time to indicate more time is required Link: http://www.calstate.edu/accessibility/section508/standards/