1. LSA Research Administration Office Overview

2. Paper forms our Office Still signs All of these items can be sent to me (Steve) at 2149 LSA Material Transfers Travel to Cuba Research Faculty Packets MICHR proposals Anything research related that has a like for the Dean to sign

3. Electronic Systems/electronic signatures eGIF eRPM

4. What does the College’s Signature Mean? (What does Steve look for when he reviews research proposals) For eRPM proposals is the PAF filled out in accordance with LSA Business Process – http://www.lsa.umich.edu/UMICH/lsa_research/home/Resourc es%20and%20Links/Research%20Administration%20Toolkit/LSA %20Research%20Admin%20Advisory%20Group/eResearch/eRes earch_PAF_Questions%20(lsaraag).xls http://www.lsa.umich.edu/UMICH/lsa_research/home/Resourc es%20and%20Links/Research%20Administration%20Toolkit/LSA %20Research%20Admin%20Advisory%20Group/eResearch/eRes earch_PAF_Questions%20(lsaraag).xls For eGIF does it follow the templates at http://www.lsa.umich.edu/research/gateway/egif_examples http://www.lsa.umich.edu/research/gateway/egif_examples Special attention is given to resource commitments – Space, Costsharing, faculty effort, subawards, subaccounts, PI eligibility, budget, and budget justification, indirect rate. – Commitment documentation is critical!!! Upload supporting e-mails to eGIF/eRPM

5. Things we don’t look at Not looking for formatting or that the sponsor forms are filled out correctly—that’s the PI/department’s responsibility to read and understand the Sponsor’s rules We never go into the sponsor’s grant application sysems to look at applications. Not looking at specific budget $’s (If the amount budgeted for someone’s salary or tuition, etc is wrong we won’t catch that.) Situations covered by departmental rules (ie course buyouts and space)

6. “The Perfect Proposal” If the indirect rate is 36.3952% and its in the sponsor guidelines. A copy of the sponsor guidelines is attached with the indirect rate circled. If there’s multiple PI’s on the project, an internal budget that breaks out each of their pieces of the budget and matches the subaccounts on the PAF. Cost-sharing approved before the PAF is routed with the e-mail approvals attached to the PAF. A clear budget justification that supports the budget and details what the supplies and materials are (A21). The $ amounts match everywhere in the documents uploaded with the PAF. There’s a final version of the research narrative I can read to see how the science meshes with the budget.

7. Steve’s resources – You – the department Research Administrators – LSA Business Process http://www.lsa.umich.edu/UMICH/lsa_research/home/Resources%20and%20Links/Res earch%20Administration%20Toolkit/LSA%20Research%20Admin%20Advisory%20Group /eResearch/eResearch_PAF_Questions%20(lsaraag).xls http://www.lsa.umich.edu/UMICH/lsa_research/home/Resources%20and%20Links/Res earch%20Administration%20Toolkit/LSA%20Research%20Admin%20Advisory%20Group /eResearch/eResearch_PAF_Questions%20(lsaraag).xls – eRPM References Materials (http://www.umich.edu/~eresinfo/erpm/training.html)http://www.umich.edu/~eresinfo/erpm/training.html – eRPM Help (4-4357) – DRDA (http://www.drda.umich.edu/)http://www.drda.umich.edu/ – eGIF examples (http://www.lsa.umich.edu/research/gateway/egif_examples)http://www.lsa.umich.edu/research/gateway/egif_examples – LSA Research Website (http://www.lsa.umich.edu/research/)http://www.lsa.umich.edu/research/ – MRS (https://www-a1.lsa.umich.edu/admindata/)https://www-a1.lsa.umich.edu/admindata/ – Sponsors websites – When all else fails Google

8. So Exactly How Does the eRPM Review work ? Steve gets the e-mail from eRPM saying the PAF is ready for LSA’s review Steve reviews PAF If necessary returns PAF to department for any corrections or clarifications Talks with Peggy about any issue that are unusual Peggy determines if followup with the Associate Dean or other UM entity is necessary before she signs it. Once its ready to sign Steve forwards the eRPM message to cue Peggy to sign it Steve checks his eRPM inbox at the start of the day and at the end of the day, as well as periodically throughout the day, to make sure no proposals get lost due to a failure in the e-mail notification.

9. So Exactly How Does the eGIF Review work ? Steve gets the e-mail from eGIF saying the application is ready for LSA’s review Steve reviews application If necessary Steve contacts the PI or Key AD for any corrections or clarifications Talks with Peggy about any issue that are unusual Once its ready to sign Steve forwards to Peggy for her review After Peggy reviews it she forwards it to the appropriate Associate Dean for their funding decision and/or approval. Proposal goes on to other funding sources for their decision (ie Rackham, OVPR, Humanities Institute) Once LSA funding decision is made proposal comes back to Steve for final notification of LSA award to PI which includes the transfer form for obtaining the funds. The commitment is input into the Unit Defined Commitment Systems until the transfer is made.