1. Planning and Statistics Using the University’s Statistical Digest PLANNING AND STATISTICS V.1 1 The University’s Statistical Digest Information and Training Session

2. Planning and Statistics Using the University’s Statistical Digest PLANNING AND STATISTICS V.1 2 Overview: Background Exploring the Data NSS and TQI The Statistical Digest BO/Advizor Training Questions and Feedback

3. Planning and Statistics Using the University’s Statistical Digest PLANNING AND STATISTICS V.1 3 Background Why are data collected and statistics produced –Good internal management –Information available for potential applicants –Quality Assurance Cooke Report – Information available in HEI’s Qualifications on entry Demographics Progression Destinations of graduates Benchmarks and performance indicators Completion records The Cooke report can be accessed at: http://www.hefce.ac.uk/pubs/hefce/2002/02_15.htm http://www.hefce.ac.uk/pubs/hefce/2002/02_15.htm

4. Planning and Statistics Using the University’s Statistical Digest PLANNING AND STATISTICS V.1 4 Exploring the Data Data Collection HESA and the HESA student file HESA student file fields –Examples: Domicile Qualent2 http://www.hesa.ac.uk/manuals/04011/04011re.htm Code mappings HESA aggregations

5. Planning and Statistics Using the University’s Statistical Digest PLANNING AND STATISTICS V.1 5 Domicile Description: The Domicile field is taken here to be the country code of the student's permanent or home address prior to entry to the programme of study. It is not necessarily the correspondence address of the student.Domicile It is not updated after the student has commenced their studies It would be updated if the student began a new programme of study after completing the first

6. Planning and Statistics Using the University’s Statistical Digest PLANNING AND STATISTICS V.1 6 Qualent2 Description: Used to indicate the highest qualification on entry, not necessarily that applicable for entry to the programme of study.highest qualification Mapping from university coding –The codes you see on BANNER are translated to HESACODES so BANNER codes will differ from the codes in the Statistical Digest Aggregation of categories for analysis Qualent2 will cross-reference to other fields like those related to entry tariff. Using the fields together may give you a different view of the data

7. Planning and Statistics Using the University’s Statistical Digest PLANNING AND STATISTICS V.1 7 Benchmarking Benchmarking at Institutional level can be done by using –HESA publications, –HEFCE Performance Indicator data available from the HEFCE website (http://www.hesa.ac.uk/pi/)http://www.hesa.ac.uk/pi/ What use do staff make of PI’s – Usefulness, how they could be improved? –TQI data available from the HERO website –Newspaper League Tables Benchmarking at subject level is more difficult as the available data is more limited. That which is available will use HESA JACS codes Newspapers normally weight the data they use in league tables so that it is impossible to replicate their calculations. This limits the usefulness of the data for further analysis

8. Planning and Statistics Using the University’s Statistical Digest PLANNING AND STATISTICS V.1 8 National Outputs HESA publications –The most important in relation to the Statistical Digest are “Students in Higher Education Institutions” and “Destinations of Leavers from Higher Education” –“Higher Education management Statistics” is under review at present and is likely to become a powerful web-based utility for benchmarking against other institutions. That should go live in 2007-08 http://www.hesa.ac.uk/products/pubs/home.htm

9. Planning and Statistics Using the University’s Statistical Digest PLANNING AND STATISTICS V.1 9 TQI and NSS Teaching Quality Information –http://www.tqi.ac.ukhttp://www.tqi.ac.uk –Data sources HESA NSS DLHE National Student Survey The aim of the National Student Survey (NSS) is to gather feedback on the quality of students' courses, to help inform the choices of future applicants to higher education, and to contribute to public accountability.

10. Planning and Statistics Using the University’s Statistical Digest PLANNING AND STATISTICS V.1 10 Statistical Digest Meets requirements of Cooke report Analysis of University, Partner Colleges and Overseas Institutions School –Department »Programme Published annually with 3 year comparison Analysis using institutional and HESA coding framework and based on HESA data HESA data is processed by Planning and Statistics into “Digest” format solely in MS Excel using pivot tables and macros Digest is distributed to end users as MS Excel file on CD and in hard copy form User analyses carried out through use of pivot tables

11. Planning and Statistics Using the University’s Statistical Digest PLANNING AND STATISTICS V.1 11 Business Objects Advizor New “Digest”

12. Planning and Statistics Using the University’s Statistical Digest PLANNING AND STATISTICS V.1 12 Advizor Business Objects Access Advizor at the link below: https://advizor.gre.ac.uk/adv/

13. Planning and Statistics Using the University’s Statistical Digest PLANNING AND STATISTICS V.1 13 Good Practice In order to maximise your productivity using Advizor it is important to know what you are going to query. Therefore before starting a series of analysis ensure you: –Know what analysis you want to complete Where you are going to start What results you expect to see What steps you are going to take to get your result –Write down your selection criteria i.e. What population you want to use e.g. Undergraduate students only Full-Time Undergraduates New Students….

14. Planning and Statistics Using the University’s Statistical Digest PLANNING AND STATISTICS V.1 14 QUIZ How many home students in the department of information systems (school of computing and maths) completed in 2005/06? Full-time? Part-time ? For the following student type: undergraduate, university based, females, aged 21-29: –A. Which education and training department had the greatest number of failures (fail, unknown, withdrawn)? –B. For which year was the failure rate for this type of student in this dept. the worst? For which school in 05/06 did new first year students have the: –A. greatest percentage successful –B. greatest number successful –C. Repeat above for health and social care departments Advizor Business Objects Hints: Always use std reg pop Sucessful = continuing and complete Unsuccessful = fail, withdraw and unknown

15. Planning and Statistics Using the University’s Statistical Digest PLANNING AND STATISTICS V.1 15 How many home students in the department of information systems (school of computing and maths) completed in 2005/06? Full-time? 141 Students Part-time ? 27 Students For the following student type: undergraduate, university based, females, aged 21-29: –A. Which education and training department had the greatest number of unsuccessful students? –Education and Community Services (ECS) - 55 students –B. For which session was the failure rate for this type of student in this dept. the worst? –2005/2006 – 65 Students For which school in 05/06 did New, First Year students have the: –A. greatest percentage successful? MP (95.7%; 66 students) –B. greatest number successful? BU (1262 students; 90.9%) –C. Repeat above for health and social care departments –Percentage = FAM 89.2% (173 Students) ; Number = HED 419 Students (87.1%) Advizor Business Objects Hints: Successful = continuing and complete Unsuccessful = fail, withdraw and unknown

16. Planning and Statistics Using the University’s Statistical Digest PLANNING AND STATISTICS V.1 16 Helpful Websites Training Materials –http://www.gre.ac.uk/pas/training.htmlhttp://www.gre.ac.uk/pas/training.html Advizor Login Page –https://advizor.gre.ac.uk/adv/https://advizor.gre.ac.uk/adv/ Business Objects Login Page –http://busobj:8085/wijsp/http://busobj:8085/wijsp/ Off Campus Access (Proxy Server Set Up) –http://www.gre.ac.uk/intranet/helpdesk/intranet/ie5. htmhttp://www.gre.ac.uk/intranet/helpdesk/intranet/ie5. htm

17. Planning and Statistics Using the University’s Statistical Digest PLANNING AND STATISTICS V.1 17 Questions and Feedback Contact: Mark Ellul Desmond Fortes Email ID: em41 /fd31 Tel: 8488 / 9641