1. Users' Committee, 25 Oct 2010 Chandra Director’s Office Cycle 12 Peer Review  21-25 June 2010, Hilton, Logan Airport  No major changes in Cycle 12  13 topical panels, 1 BPP  Program as last year:  Tues, Wed: topical panels  CDFS merging session: Wed evening  Thurs, Frid: BPP (+ initial organizational session Wed evening)  Status: 103 reviewers (inc. 13 chairs, 4 pundits)

2. Users' Committee, 25 Oct 2010 Chandra Director’s Office Cycle 12 Peer Review Proposal Numbers:  681 submitted proposals  *5.6 oversubscribed (by time)  72 LP, 5 VLP  62 Archive  43 Theory Time allocation:  MP detailed analysis into lack of targets  Shortfall of allocated/used time ~3Msec  Added 2Msec (11%) to all panels at Cycle 12 peer review  Final oversubscription: 4.4

3. Users' Committee, 25 Oct 2010 Chandra Director’s Office Total Time Request Increased time allocation results in drop in over-subscription

4. Users' Committee, 25 Oct 2010 Chandra Director’s Office Oversubscription by Category  LP/VLP competed for full 6 Msec  17 LP, 1 VLP approved

5. Users' Committee, 25 Oct 2010 Chandra Director’s Office Archive/Theory Results  Archive:  Budget: $1050K  Allocated $1122K (18)  Over-subscription: 3.2  Theory :  Budget: $600K  Allocated: $689 (10)  Over-subscription: 4.5  Reason: panel grading and priorities: P/F: 3.8(A), 3.6(T)  Observing funds: -$111K

6. Users' Committee, 25 Oct 2010 Chandra Director’s Office Chandra Deep Field South DDT 2 Ms on CDFS in Cyc 9-12 DDT time, completed July 2010, data merged and released 20 Aug 2010CDFS Special CDFS archival proposal call:  14 proposals submitted with Cycle 12  Over-subscription: 2.6  Initial review in science category panels (7)  CDFS Merging Panel: representatives from 7 panels plus chair  Approved: 7 proposals, final budget $532K  Cost proposal deadline: 17 Aug 2010  Grant award letters sent 21 Sept, awards issued 22 Sept

7. Users' Committee, 25 Oct 2010 Chandra Director’s Office July/August Observation Scheduling  2009 MUPS anomally: used ~all Cycle 11 cold pitch targets, efficient schedule not possible > June 2010  Mitigation: Uncompeted GTO targets: ingested into OBSCAT April May: MP searched Cycle 12 submitted proposals for candidate July/Aug targets (mostly unconstrained/pool) > Peer Review: MP generated list of candidate recommended targets for CDO review CDO released and ingested into OBSCAT definitely-to-be- approved targets and notified PIs USINT initiated immediate review CDO released remainder July/Aug targets following release and approval of final target list (16 July 2010) IPPS review run for all non-July/Aug targets

8. Users' Committee, 25 Oct 2010 Chandra Director’s Office Early Processing of Grants  Cycle observation start date now July (previously Nov)  Subset of PIs need grants earlier  Cycle 11: processed grants in priority order based on observation date  Cycle 12: processed July-Aug grants (9) early (October), continuing in priority order (≤ 1.05*(fair share) only)  Cycle 13: Modified process (under discussion): July-Aug programs: if early cost proposal submission, will process < deadline Earlier deadline: 7 Sept 2011 Process grants ≤ 1.05*(fair share), with complete submissions, ~October, in priority order Remainder, Nov/Dec as usual, after external review

9. Users' Committee, 25 Oct 2010 Chandra Director’s Office CDO Events  Einstein Fellows : New coordinator: Andrea Prestwich Symposium: 19-20 Oct Deadline 4 Nov Review: week of 17 Jan 2011  Cycle 13 CfP, POG etc. release: 15 Dec 2010 Proposal Deadline: 15 Mar 2011 Peer Review: 20-24 June 2011 Cost Deadline: ~7 Sept 2011 (note earlier deadline due to need for early processing of some grants)

10. Users' Committee, 25 Oct 2010 Chandra Director’s Office Cycle 13 Updates  Multi-cycle Proposals: single proposals for up to 3 cycles of time, aimed at monitoring campaigns, timing studies, e.g. SN1987A, M31 ≤10% of available time 2nd cycle, ≤ 5% 3rd cycle  RPS, inc. long target lists: Improved web efficiency RPS Email: conversion to email form Add Target: clones targets in web form with addition of basic parameters only Email submission: modified receipt handler to allow and/or repair broken lines input by mail handlers

11. Users' Committee, 25 Oct 2010 Chandra Director’s Office Large and Very Large Projects  Cycles 5-9: LP ≥ 3Msec; VLP ≤ 3 Msec VLPs approved: 2-3 Msec (2-3 proposals) each cycle Oversubscription: 4-5 (time)  Cycles 10-12: To facilitate projects >3Msec (ELPs), removed the divide: LP, VLP competed equally for 6 Msec 2 of 23 VLPs approved 2.1 of 36.4 Msec requested Factor 17 over-subscription  Facilitation >3Msec proposals not achieved, 1-3 Msec proposals negatively impacted  Propose: Restore 3 Msec division Allow small adjustment in either direction