1. A Mindful Approach to Microsoft Project Frank Widman Senior Technical Training Consultant, Training and Development Go to Slide Show view in this presentation. Starting with Slide 5, you will see clip art drawings at the bottom right of each slide. If you click them, they will open a brief demonstration on the topic of the slide. The demonstration is from Microsoft Project 2003. Close the demonstration window to return to the PowerPoint demonstration. If the link doesn’t work, the download should include a folder named “PublishedMoviesforProjectDemo”. Open the *.htm file inside that folder to the corresponding step on the slide and watch the demo in your browser.

2. Flow of Action 1.Set overall project information: goals, scope, assumptions, start date, manager 2.Create a Base Calendar, assign it to the project and to the Gantt Chart. 3.List tasks and milestones, estimate durations

3. Flow of Action cont’d 4.Outline the project (create Summary Tasks) 5.Link the tasks 6.Assign resources 7.Evaluate and refine the project

4. Flow of Action cont’d 8.Save a Baseline 9.Track and update the project—Actuals 10.Communicate progress—Reports 11.Close the project

5. Step 1 : Set Overall Project Information Goals Scope Assumptions Start Date Manager

6. Step 2: Create A Base Calendar Assign It To: The Project The Gantt Chart

7. Step 3: List Tasks And Milestones, Estimate Durations

8. Step 4: Outline The Project (Create Summary Tasks)

9. Step 5: Link The Tasks

10. Step 6: Assign Resources

11. Step 7: Evaluate And Refine The Project

12. Step 8: Save a Baseline

13. Step 9: Track And Update The Project—Actuals

14. Step 10: Communicate Progress— Reports

15. Step 11: Close The Project What you learned in working with your first project will enable you to become even more effective in subsequent projects. You may want to save your project file as a template if you do similar projects in your job. You may want to save aspects of your project, like the project calendar. The Organizer, found in the Tools menu of version 2003, offers an easy way to copy Views, Tables, Reports, Calendars, etc. from one project to another.

16. Thank you! Frank Widman 9-1269 fwidman@ucsc.edu