1. Budget Update Academic Senate September 13, 2005 Thanks for the leadership and help of: Carol Terry, University Budget Director Sue MacConnie, Chair of Academic Senate, 2002/04 Ken Fulgham, Chair of the Academic Senate, 2004/05 Saeed Mortazavi, Chair of the Academic Senate, 2005/06 Rick Vrem, Provost

2. CSU Budget $63.7 Million increase to fund 10,000 Student system- wide $23.3 million increase for 2,700 additional students financial aid awards $88.1 million increase toward employee pay increases, as bargained for by unions $26 million in general obligation bonds for capital renewal programs 8% fee increase for undergraduate students to $2,520; 8% for teacher credential students to $2,922; 10% increase for graduate students to $3,102

3. CSU Budget $560,000 to expend graduate nursing programs and $250,000 to increase the number of teacher preparation programs to produce additional K-12 science and math teachers $41.8 million toward mandatory cost increases for health/dental insurance $7.9 million for long-term needs for libraries, deferred maintenance and technology initiatives

4. University Budget Committee Structure Review HSU BUDGET

5. Attributes of Effective Committees State-wide Academic Senate Survey of effective budget committees revealed: –Frequency of Meetings –Continuity in Membership –Regular Attendance –Staff Support for Research

6. Best Practices Appoint and elect diverse and dedicated committee members –Memberships most often contain more faculty members than other represented groups; memberships also often include representatives from administration, staff, and students. Provide strong leadership and clear goals Establish an environment of trust Communicate frequently and openly

7. HSU’s University Budget Committee Frequency of Meetings – monthly meetings in the Fall; accelerated schedule for Spring Continuity in Membership – –staggered 3 year terms, or –term by virtue of members appointment Academic Senate President is Co-chair Associated Student President is one-year term Associated Student representative is one-year term Regular Attendance – dedicated members attend almost every meeting Staff Support for Research

8. HSU University Budget Process Open and transparent budget process with exchange of information and ideas Membership has been through the process twice Process is really designed to address budget increases and not budget reductions Committee has spent a lot of time trying to understand the functions of the major divisions and the impacts that reductions would have on their divisions, but did not feel they knew enough to make a recommendation to the President on matters of divisional reductions.

9. Areas to Reexamine Summary –UBC struggles with budget process timeline In order to provide each division with planning time to respond to the Governor’s January budget, the UBC planning timeframe requires almost weekly meetings from March through early May –UBC has been understaffed and so the Committee did not start the process of looking at Peer institutional data for benchmarking and comparative data

10. HSU University Budget Process Summary –Significant improvement over past budget processes –Open and transparent process –Faculty, staff, and students are engaged and making a meaningful contribution

11. HSU Budget Authorized and State funded enrollment level is 7,389 Full-time Equivalent Student (FTES), an increase of 180 students over 2004-05. FY05-06 budget built on the assumption of enrolling 7,268 FTES (including Summer Session) –Summer actual enrollments reported at 240 FTES –Need approximately 7,171 FTES for Fall and 6,884 FTES for Spring to meet HSU’s internal budget estimate for an annual average of 7,268 FTES –Fall estimate (as of September 1) predicts a Fall enrollment of 6,950 FTES; HSU’s annual average will probably be about 7,100 FTES. To meet our 7,268 FTES internal target, we would have to enroll 7,106 FTES Spring 2006 [156 FTES more than Fall]

12. Where Does Our Money Come From? General Fund Support$68,727,876 Student/Other Fees$21,004,976 Total General Fund$89,732,852 Net Increase$5,818,594 Compared to last year’s budget of $83,914,258, this means we will have $5,818,594 more dollars this year.

13. What Did We Fund? Mandatory Cost Increases Total FY05-06 Mandatory Costs$5,685,064 Salary Increases$2,299,000 Health/Dental Benefits Rate Change$936,000 Retirement Rate Changes$1,108,000 Property Insurance-Risk Pool$190,964 Energy Cost Increase$113,000 Financial Aid to Students$945,900 Maintenance for Recreation Center$50,000 Long Term Maintenance Backlog$42,200 Subtracting the mandatory costs from projected new income leaves us with a balance of $133,530.

14. What Did We Fund? Campus-Wide Approved Requests for Funding Academic Affairs$2,045,000 Student Affairs$128,000 University Advancement$345,000 Administrative Affairs$250,000 President’s Division$522,000 Total Requests$3,290,000

15. What Did We Fund? Campus-Wide Approved Requests for Funding Division/Approved Funding Total Academic Affairs Summer Session$1,000,000 Lecturers $300,000 Masters of Social Work $250,000 Operating Expenses CNRS $285,000 Unit 11 administration $55,000 Information Technology Services (ITS) $90,000 WASC $65,000 Academic Affairs Total $2,045,000

16. What Did We Fund? Campus-Wide Approved Requests for Funding Division/Approved Funding Total Student Affairs Alcohol & Drug Intervention Program $56,000 Equity MPP $30,000 Humboldt Orientation Program/Multi- cultural program SSP position $42,000 Campus Security (one additional police officer) Student Affairs Total $128,000

17. What Did We Fund? Campus-Wide Approved Requests for Funding Division/Approved Funding Total University Advancement University Advancement - VP Office/Enrollment Campaign $265,000 Capital Development Officer - Advancement $80,000 University Advancement Total $345,000 Administrative Affairs permanent funding for 5 one-time funded positions $250,000

18. What Did We Fund? Campus-Wide Approved Requests for Funding Division/Approved Funding Total Presidents' Division Enrollment Management - Admissions/OEM Operating Budget $500,000 Diversity Training $22,000 Presidents' Division Total $522,000 Total Approved Requests$3,290,000

19. How Do We Fund The Cost Increases? Campus-Wide Reallocation To FY2004-05 Base Budget Academic Affairs($1,726,628) Student Affairs($296,723) University Advancement($63,941) Administrative Affairs($510,530) President’s Division($175,518) All University($383,130) Total Reallocations($3,156,470)

20. How Do We Use Our Money? Recap Total Increase in Funds$5,818,594 Mandatory Costs($5,685,064) Approved Requests($3,290,000) Necessary Reallocation($3,156,470)

21. Divisional Changes Comparison of Original Budgets FY0405FY0506 $ Change Presidents’ Division$4,743,423$5,099,818 $356,395 Presidents’ Office$823,414$820,712 ($2,702) Univ Budget Office$240,542$248,181 $7,639 Enrollment Management$3,320,886$3,649,556 $328,670 Diversity & Compliance$323,581$346,369 $22,788 Diversity Committee$35,000 $0

22. FY0405FY0506 $ Change Academic Affairs$47,859,160$48,556,013 $696,853 Col of Arts, Humanities, & Soc Sci$13,825,380$14,299,291 $473,911 Col of Natural Resources, & Sci$16,983,411$17,346,745 $363,334 Col of Professional Studies$6,434,258$6,825,884 $391,626 Library$3,040,487$2,990,787 ($49,700) Information Tech Services$3,890,357$3,962,573 $72,216 Provost$2,081,069$2,287,386 $206,317 Centrally Managed Commitments$1,604,198$843,347 ($760,851) Divisional Changes Comparison of Original Budgets

23. FY0405FY0506 $ Change Administrative Affairs$10,794,186$10,654,542 ($139,644) Vice President$1,473,460$675,122 ($798,338) Human Resourc & Risk Mgt$417,543$643,335 $225,792 Fiscal Affairs$2,358,929$2,043,312 ($315,617) Plant Operations$5,329,741$6,338,790 $1,009,049 Common Mgt System$1,214,513 $0 Divisional Changes Comparison of Original Budgets

24. FY0405FY0506 $ Change Student Affairs$7,010,542$6,877,908 ($132,634) Vice President$554,573$668,425 $113,852 Career Development Ctr$406,113$335,573 ($70,540) Couns & Psych Services$461,147$521,394 $60,247 Athletics$2,131,370$2,133,520 $2,150 Public Safe/Police$1,370,547$1,388,959 $18,412 Stu Activity & Leader$457,936$460,721 $2,785 Academic Support$1,304,158$1,369,316 $65,158 Health Center$324,698$0 ($324,698) Divisional Changes Comparison of Original Budgets

25. FY0405FY0506 $ Change University Advancement$1,404,020$1,703,004 $298,984 Vice President$60,081$214,466 $154,385 Univ Graphics Srvc$229,968$234,059 $4,091 Univ Advancement Dept$433,725$427,431 ($6,294) Alumni Relations$147,337 Public Affairs$324,443$325,099 $656 First Street Gallery$94,410$93,958 ($452) Natural Hist Museum$81,238$80,912 ($326) KHSU$180,155$179,742 ($413) Divisional Changes Comparison of Original Budgets

26. FY0405FY0506$ Change All Univ General Oblig $12,425,877$16,841,567$4,415,690 Workstudy State Match $406,250$266,800($139,450) Risk Pool $2,062,340$2,078,304$15,964 Mand Stu Paper Fee $81,500$73,000($8,500) Campuswide Utilities $1,878,003$1,991,003$113,000 Student Financial Aid $5,951,700$6,925,400$973,700 University Reserve(1) $1,056,824$4,517,800$3,460,976 Other(2) $989,260 $0 (2) Other includes: Energy bond payment, lease of space; central computing support, minor department repairs, support charges, and EOP (1) University Reserve includes: Unallocated Salary/benefits pending unit bargaining agreements Divisional Changes Comparison of Original Budgets

27. Divisional Base Budgets Academic Affairs $48,556,013 Administrative Affairs $10,654,542 Student Affairs $6,877,908 University Advancement $1,703,004 Presidents' Unit $5,099,818 All University $16,841,567 Total $89,732,852

28. Questions? See more details at: www.humboldt.edu/~budget/