1. Annual Report to Congress on PHMSA’s Hazmat Grant Programs Presented by Shakira Mack May 19, 2015

2. Statutory Mandate
49 U.S.C. 5116(k) requires PHMSA to produce an annual Report to Congress on the state of its hazmat grant programs.

3. Financial Snapshot of Reports
HMEP Grants to States, Territories and Native American Tribes
Year
Award Amount
Amount Deobligated
Deobligation Rate
FY10-11
21,123,317.00
3,710,178.61
17.56%
FY11-12
21,230,804.00
3,762,435.58
17.72%
FY12-13
21,321,467.00
3,150,324.72
14.78%
FY13-14
20,127,010.00
3,037,156.00
15.09%
Sequester has reduced funding for the last 3 years

4. HMEP Planning Activities HMEP Training Activities
Performance Trends
HMEP Planning Activities
HMEP Training Activities

5. OMB/Congressional Inquiries
The Report to Congress undergoes scrutiny by:
DOT leadership
OMB
House of Representatives
Senate

6. OMB/Congressional Inquiries
What specifically do grantees spend money on?
Is there any other federal funding going to LEPCs?
Industry representatives want to know exactly where their registration fee money is going.

7. OMB/Congressional Inquiries
What is DOT doing to ensure grantees expend their funds?
Site Visits
Desk Audits
Performance Period Extensions

8. OMB/Congressional Inquiries
What is DOT doing to ensure grantees expend their funds?
Why did “State X” do nothing with the grant money?
Is this the only output “State X” has after receiving $200,000+? How expensive were these trainings? Did “State X” provide cost expenditure data to back-up this number?

9. OMB/Congressional Inquiries
Why do some grantees have training/planning data missing?
Unable to obtain data
Incomplete final report
Funds not expended

10. Avoiding Unnecessary Congressional Scrutiny
Inform sub-recipients of what data is required in advance
Work with sub-recipients to ensure they track the information needed to complete the final report
Make sure final reports are complete with training/planning output data

11. Avoiding Unnecessary Congressional Scrutiny
Monitor sub-recipients expenditure of funds and completion of activities before the 4th quarter.
Before submittal to PHMSA, review your final reports and look for anomalies that may result in additional information or corrections.

12. MAP 21 Reporting Requirements
The report submitted under this subsection shall identify the ultimate recipients of such grants and include—
(A) a detailed accounting and description of each grant expenditure by each grant recipient, including the amount of, and purpose for, each expenditure;
(B) the number of persons trained under the grant program, by training level

13. To view past reports to Congress, please visit: http://www. phmsa. dot