1. Clear Lake Primary Care Patient Information Management System
by,
Richard Hobbs
Nikitha Vempati
Kalaivani Ramasamy

2. President and CEO of Clear Lake Primary Care
Professor Dr. Rob
President and CEO of Clear Lake Primary Care
Contact Number :
The project is developed for a non-profit Clinic affiliated to University of Houston-Clear Lake.
The software can be used in any Hospital, Clinic, Dispensary or Pathology labs for maintaining patient details and their test results.
Company & Sponsor

3. The preferred software application is for the automation of our Patient Information Management. The current system employed in the clinic is a paper-based system. Problems with the system include,
Lack of proper storage and maintenance of patient health records.
Lacks immediate retrieval of the patient history.
Lacks security.
Requires more labor time.
More error prone in terms of manual processing, inconsistent data.
Lacks the ability to generate accurate and timely reports.
Business Needs

4. An integrated computer-based system that functions within the clinic’s network, serves as a single repository for maintaining patient information and other related records.
Provides organized working conditions and maintains more reliable, and consistent data.
Provides support for GUI forms for immediate and easy data storage and retrieval.
Supports role based authorization, to enhance the security measures.
Maintains and generates accurate reports for viewing and analyzing.
Proposed Solution

5. Basic Functionalities
Maintaining patient information and medical history.
Appointment scheduling information.
Providing and maintaining various kinds of tests for our patients, such as:
X-Ray
Urine Test
Blood Test
Biochemistry Test
Providing and maintaining medical prescriptions for a patient.
Billing Information.
Report generation.
Patient Information report
Medical Prescriptions report
Billing reports
Basic Functionalities

6. Other Functionalities
Cancellation of previously scheduled appointments.
Registration of new patients.
Updating personal details of the existing patients.
Provides medical prescription reports for the patient.
Generates patient test reports, and patient detail reports.
Generates annual, quarterly and monthly billing reports.
Password recovery
Other Functionalities

7. Dataflow Diagram - Staff
Login
Cancel Appointment
Collect Information from patient No
Is new patient
Info update req?
Schedule Appointment? No No
Logout
Yes
Yes
Yes
Register new patient
Provide available date and time
Edit and update Patient Information
Dataflow Diagram - Staff

8. Dataflow Diagram - Doctor
Login
Is Appoint scheduled?
Generate tests for the Patient Diagnosis
Yes
View Patient Information No
View test reports
Enter test details
Schedule appointment with the front-desk
Prescribe Medications
Provide Billing Information
Exit/Logout
Dataflow Diagram - Doctor

9. Expected Inputs Login details Username Password Patient Information
First Name
Last Name
Address
Contact Information
Gender, Date of Birth
Marital Status
Parent/Spouse name
Emergency Contact Number
Appointment Information
Appointment date and time
Various Test Diagnosis Inputs
Diagnosis
Lab test
X-Ray
EKG
Billing Information
Diagnosis fees
Lab test fees
X-Ray fees
EKG fees
Medical Prescriptions
Expected Inputs

10. Expected Outputs List of available appointment time by date.
Patient Information.
Medical Prescriptions.
Total charges(billing information)
Diagnosis Tests results/reports
Annual, quarterly and monthly billing reports
Expected Outputs

11. Intended users of the system include front-desk staff, Administrative staff, Physicians and developers (if any issues reported with the system). No other users are allowed to operate the system.
Basic training for the Physicians and other Clinic staff on how to use the system will be required.
The potential users of the system will be pre-registered and entered into the system before the system goes live.
Constraints

12. Staff have basic knowledge on how to operate windows based computers.
Internal network exists within the Clinic premises.
Hardware including Computers, Database serves, Printers, etc., are available, installed and ready to use.
Assumptions

13. Thank you & Wish us Good Luck!