1. Presented by Academic Services, Human Resources, & Instructional and Informational Technology Services February 16, 2012 1

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3.  We can help you with:  Accessing and Printing Class Rosters  (Enrolled, Dropped, Waitlist, Permission Numbers)  Creating a Blank Excel Rollbook  E-Mailing Students  Reporting NS, NA or W  Entering Grades  General Troubleshooting 3

4.  Phone support: Call the IITS Help Desk at 562-938-4357  E-Mail: helpdesk@lbcc.edu  In Person: ITDC Locations: ◦ LAC -- L-142, enter through the back of the L-Building  General Hours: Mon-Thurs 8-7, Friday 8-5 ◦ PCC -- LL-124, enter through the lobby of the LL-Building.  Technologists available Mon-Thurs mornings. 4

5.  Extensive Tutorials and Help Files are available on the Web: ◦ LBCC Homepage > Faculty and Staff Link (http://www.lbcc.edu/facultystaff.cfm) > PeopleSoft Help Button (blue outline)  http://www.lbcc.edu/peoplesoft/peoplesofthelp/instruc torhelp9/ http://www.lbcc.edu/peoplesoft/peoplesofthelp/instruc torhelp9/  Itdc.lbcc.edu 5

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7. 7  Access to run the Faculty Service Load Agreement should be available for all Department Heads. ◦ Please check access at earliest opportunity ◦ Login to PeopleSoft ◦ Follow path: Main Menu > Long Beach City College > Human Resources > Load Bank > Faculty Service Load Agreement ◦ (If access is not provided, please contact Diane Bangs at dbangs@lbcc.edu or ext 4372)dbangs@lbcc.edu

8. 8  How to Run FSLA ◦ Enter Run Control ID, Click

9. 9 ◦ Institution = LBCCD ◦ Career = UGRD ◦ Choose Term ◦ Enter Employee ID, Academic Organization, or Subject ◦ Click Run

10. 10 ◦ Ensure “Load Report” is Selected ◦ Click OK

11. 11 ◦ Click “Process Monitor”

12. 12 ◦ Click “Refresh” until Run Status = “Success”, and Distribution Status = “Posted” ◦ Click on “Details”

13. 13 ◦ Click “View Log/Trace”

14. 14 ◦ Click the “…PDF” file (You’ll need to login to another security screen, a formality – then close that extra window)

15. 15 ◦ You’ll need to login to another security screen, a formality…

16. 16 ◦ After logging in to another security screen –close the extra window.

17. 17 ◦ Click the “…PDF” file again.

18. 18 ◦ A PDF report is the result, this can be printed or saved as required.

19. 19  FSLA’s impact on workload ◦ No major additional workload expected  The ease and convenience of the electronic workflow / process approval should lessen any additional actions. ◦ Revisions of the FSLA’s will be automatically generated. ◦ All required approvals will be accessible through Faculty Self Service. ◦ Accessibility will be limited by security associated to users account.  For the electronic workflow/process approval, you should only see those FSLA’s requiring your attention.

20. Faculty Service Load Agreement (FSLA) Guide Effective through Spring 2012 (18-week Calendar) Header Upper Left: Semester/term, Department, Upper Right: Date Run Left & Bolded- Employee ID and Name Subject The subject code for the discipline (as shown in Catalog with number), for teaching and non-teaching assignments. Non-Classroom assignments types that can also be listed here. See the assignment type list at the bottom of this guide. Catalog The Catalog number as shown in Catalog in combination with Subject code. Class# Class number from the class schedule. Sect Section number from the class schedule. Comb Combination code that indicates that classes are combined classes and are generally taught together and share a workload, as one class, can be referred to as a Real/True Combined Class. Days The days of the week the class meets. If the class is If the class is “Web”, “TBA” or at an office campus location (see Facility below), then this field will be blank. Start Tm The start time for the class. If the class is “Web”, “TBA” or at an office campus location (see Facility below), then this field will be blank. End Tm The end time for the class. If the class is “Web”, “TBA” or at an office campus location (see Facility below), then this field will be blank. Facility Location of the class. Will show building and room or may indicate “Web” for online class/distance learning. 20

21. 21 Faculty Service Load Agreement (FSLA) Guide Effective through Spring 2012 (18-week Calendar) Lec Hrs For a lecture class, the number of hours per week. Lab Hrs For a lab class, the number of hours per week. Assgn Assignment Type codes – see the assignment type code list at the bottom of this guide. % Resp Percent of responsibility; 100% indicates instructor has full responsibility for the class, anything less than 100% indicates instructor shares responsibility of class. TU Number of TU’s at which the assignment is valued. The Assignment type, % of responsibility, and assignment length are factors to determine this value. %FTEF Percent of Full Time Equivalency Faculty. A full load for a full time instructor will total 100% when all assignments are included. Atyp Beg Atypical class beginning date – any assignment that is for a different duration than the full semester, will indicate the beginning date here. Atyp End Atypical class end date – any assignment that is for a different duration than the full semester, will indicate the end date here. Session Session code – related to the class length. A full semester class will show “1”. Shorter (different from full semester) length assignments will show different codes. Tot Hrs Total Hours for the assignment. Acct Num Account number from which the assignment is funded.

22. 22 Faculty Service Load Agreement (FSLA) Guide Effective through Spring 2012 (18-week Calendar) Assignment Summary / Totals Regular Contract Total Regular Contract Load, shown in Hrs, TUs, and FTEF%. Regular Contract-Overload Total Total Overload for the semester, shown in Hrs, TUs, and FTEF%. Regular Contract-Workload Saved/Banked Total Total Load Banking/Saving for the semester, shown in Hrs, TUs, and FTEF%. Load Bank Usage Total Total Load Bank Usage for the semester, shown in TU’s and FTEF%. Under Load Total Total Under Load for the semester, shown in TU’s and FTEF%. (Under Load Make-up to be completed in different semester.) Under Load Make-up Total Total Under Load being made-up for the semester, shown in TU’s and FTEF%. (Under Load was most likely experienced in previous semester.) Reduced Workload Total Total Reduced Workload for the semester, shown only in Total Hrs. Sabbatical Total Total load on Sabbatical for the semester, shown in TU’s and FTEF% (often accompanied by “Load Bank Usage” to compliment Sabbatical usage. Employee Total Total Load from all Assignment Types for the semester.

23. 23 Faculty Service Load Agreement (FSLA) Guide Effective through Spring 2012 (18-week Calendar) Load Banking Balance TU’s  Lec TUsBalance of Lecture TU’s saved from load banking  Lab TUsBalance of Lab TU’s saved from load banking  Non TUsBalance of Non-Classroom TU’s saved from load banking  Balance TUsTotal Balance of TU’s saved from load banking Office Hours DayDays that faculty member agrees to set for office hours. HoursHours faculty member agrees to set for office hours.

24. 24 Office Hours Search for a Facility Student Enrollment History Student Enrollment by Term Class Enrollment & Summary Student Email Access & Usage Class Address Label Class Contact Information

25.  Office Hours will not be locked after two weeks of each term  Office Hours will be 5:00 a.m. To 10:00 p.m.  More options : Department head, Librarian, Counseling, and Non-classroom assignment  Phone numbers and cell-phone numbers will carry to the next term  Print Office Hours (no faculty id) 25

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27. Path > Main Menu > Curriculum Management > Facility and Event Information Search for a Facility Class Facility Usage 27

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47. 47  John DoeJan Smith  AddressAddress  City, State, Zip CodeCity, State, Zip Code

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50. Thank you for attending. Any questions? 50