1. Accident reporting and Investigation at Warwickshire College

2. Why do we bother to report Accidents?
It is a legal requirement that all accidents including near misses are reported
Allows us to identify trends
Target resources

3. Which Form do I use? Full Accident Report Form
Injured Person
The Accident
Centre: Area: Workshop: Week Commencing
MINOR INJURY ACCIDENT REPORT FORM
MINOR INJURY ACCIDENT REPORT FORM
Centre: Area: Workshop: Week Commencing
Minor Injury Report Form
Injured Person
The Accident

4. Full Accident Report Form
Should be used for accidents including:
Injury
Near miss
Dangerous Occurrence
Work-related Illness
The new version will have instructions on front cover

5. Minor Injury Report Form
Instructions on the front cover
Used mainly in workshops / craft areas
Manager must agree to use it and send a return weekly
Used only for minor injuries eg. Very small wound
MINOR INJURY ACCIDENT REPORT FORM
Centre: Area: Workshop: Week Commencing
Injured Person
The Accident

6. Completing the forms
It is essential that the forms are filled in accurately to reduce the need to contact people again for the information
Ensure that the site on which the accident has happened is clearly identified
Describe clearly and succinctly what happened and, if you can, what caused the accident to happen

7. Add details of any witnesses
If someone was injured then fill in any treatment given
Monitoring the injured person
Near misses
NEVER allow the injured person to complete the whole form without at least a countersignature by another person

8. Recommendations to Prevent Recurrence
Be realistic and constructive
Do not make inappropriate comments on the accident report form
Please remember that reporting accidents is a legal requirement and the forms may be used as evidence
NB It is not always possible to enter details at this time

9. Where possible, ask the injured person to sign the form but –
Don’t ask them to sign the form until you have completed as much detail as possible – they must be allowed to see what you have written about the accident as they are signing to say they agree with it
NB If the injured person is unable to sign please send the form, unsigned, to the Health and Safety Officer as soon as possible.

11. NB In the case of fatality the police must be informed
Serious Accidents
Serious accidents should be reported immediately to the H&S team by phone
The scene* of the accident should not be changed as evidence (eg photos) may be required
* If the scene is relevant to the accident
NB In the case of fatality the police must be informed

12. Reporting to HSE
Some accidents are reportable to HSE and the H&S team will do this.
If details are unknown at the time of the accident, this should not delay the sending of the form.
Further details can be completed by the Health and Safety Officer later.

13. *RIDDOR applies to all work activities
Reporting to LSC
Where there is a RIDDOR* reportable accident to an LSC funded student, the accident must be reported to LSC.
The H&S team will report to LSC except in the case of Work Based Learners
*RIDDOR applies to all work activities

14. Confidentiality
Forms contain confidential information and should be sent to the Health and Safety Officer, Customer Services Manager and Programme Area or Support Manager in an envelope or folded and stapled.

15. Accident Investigation
Depending on the information received the H&S Officer will decide to:
Ask for further information to enable a decision
Ask for a short investigation
Ask for a full investigation

16. More information Usually because the form has not been completed fully
May need more detail to identify ‘seriousness’ of incident

17. Short Investigation
More formal way of recording information particularly :
Competence of injured person
Environment

18. ACCIDENT INVESTIGATION
Full Investigation
Required by law for HSE RIDDOR reportable accidents
Required to identify root cause(s) of accidents to prevent recurrence
ACCIDENT INVESTIGATION

19. Has instructions on front
Has pages for recording witness statements
Asks questions to identify details including:
Competence of person injured
Competence of person supervising them
Work equipment
Working environment

20. The investigation should identify root cause(s)
Remedial action may be required including:
Training or retraining
New equipment
Repairs to premises
etc

21. Further Action
The Customer Services Manager may inform the insurers if:
A claim is likely
The accident is serious

22. The Insurers The Insurers will investigate accidents if:
A claim is likely
A claim has been made

23. The Insurers will:
Interview witnesses and take statements
Look at all relevant documents
Look at scene
Take photographs and evidence
Decide what further action to take

24. HSE Investigation
HSE will investigate serious accidents immediately and may investigate less serious accidents later
An HSE Enforcement Officer will investigate
Interview witnesses and take statements
Look at all relevant documents
Look at scene
Take photos and evidence

25. Then decide whether to:
Advise no further action required
Issue an Improvement Notice
Issue a Prohibition Notice
Take out a criminal case for breach of legislation (If successful this can result in fines and, in some cases, imprisonment)

26. Civil Claims Claims for compensation may be made by the injured person
The Insurers, taking legal advice, will decide what action to take
NB Claims for negligence are required to demonstrate that there was a Duty of Care, the Duty has been breached and an injury was caused.

27. Other, related, forms
The Tutor Notification Form (from Registry) should be used to report non work related illness eg headaches and other concerns relating to individual students eg behaviour
The Incident Report Form should be used to report security and procedural incidents and concerns

28. Work Related Accidents
For academic year For current academic year
Site No. of Accidents Site No. of Accidents
Henley 87 Henley 56
IT Centres 1 MM 112
MM Off Site 16
Off Site 13 RLS 104
RLS RLS Nursery 2
RLS Nursery 4 Rugby 54
Rugby Rugby Nursery 1
Rugby Nursery 4 Trident Park 40
Thornbank 1
Trident Park 54 Total so far…….…..385
York Road 8
Total……………………
For 04/05 there were 93 chase ups and for the current year there have been 96 chase ups so far………..

29. Health & Safety Team
Barbara Port – H & S Officer telephone
Debbie Drewitt – H & S Advisor telephone
Tom Marsh – H & S Advisor telephone
Maurice Wood – H & S Advisor telephone
Heather Golding – Administrator telephone