Presentation on theme: "Accident reporting and Investigation at Warwickshire College"— Presentation transcript:
1 Accident reporting and Investigation at Warwickshire College
2 Why do we bother to report Accidents? It is a legal requirement that all accidents including near misses are reportedAllows us to identify trendsTarget resources
3 Which Form do I use? Full Accident Report Form Injured PersonThe AccidentCentre: Area: Workshop: Week CommencingMINOR INJURY ACCIDENT REPORT FORMMINOR INJURY ACCIDENT REPORT FORMCentre: Area: Workshop: Week CommencingMinor Injury Report FormInjured PersonThe Accident
4 Full Accident Report Form Should be used for accidents including:InjuryNear missDangerous OccurrenceWork-related IllnessThe new version will have instructions on front cover
5 Minor Injury Report Form Instructions on the front coverUsed mainly in workshops / craft areasManager must agree to use it and send a return weeklyUsed only for minor injuries eg. Very small woundMINOR INJURY ACCIDENT REPORT FORMCentre: Area: Workshop: Week CommencingInjured PersonThe Accident
6 Completing the formsIt is essential that the forms are filled in accurately to reduce the need to contact people again for the informationEnsure that the site on which the accident has happened is clearly identifiedDescribe clearly and succinctly what happened and, if you can, what caused the accident to happen
7 Add details of any witnesses If someone was injured then fill in any treatment givenMonitoring the injured personNear missesNEVER allow the injured person to complete the whole form without at least a countersignature by another person
8 Recommendations to Prevent Recurrence Be realistic and constructiveDo not make inappropriate comments on the accident report formPlease remember that reporting accidents is a legal requirement and the forms may be used as evidenceNB It is not always possible to enter details at this time
9 Where possible, ask the injured person to sign the form but – Don’t ask them to sign the form until you have completed as much detail as possible – they must be allowed to see what you have written about the accident as they are signing to say they agree with itNB If the injured person is unable to sign please send the form, unsigned, to the Health and Safety Officer as soon as possible.
11 NB In the case of fatality the police must be informed Serious AccidentsSerious accidents should be reported immediately to the H&S team by phoneThe scene* of the accident should not be changed as evidence (eg photos) may be required* If the scene is relevant to the accidentNB In the case of fatality the police must be informed
12 Reporting to HSESome accidents are reportable to HSE and the H&S team will do this.If details are unknown at the time of the accident, this should not delay the sending of the form.Further details can be completed by the Health and Safety Officer later.
13 *RIDDOR applies to all work activities Reporting to LSCWhere there is a RIDDOR* reportable accident to an LSC funded student, the accident must be reported to LSC.The H&S team will report to LSC except in the case of Work Based Learners*RIDDOR applies to all work activities
14 ConfidentialityForms contain confidential information and should be sent to the Health and Safety Officer, Customer Services Manager and Programme Area or Support Manager in an envelope or folded and stapled.
15 Accident Investigation Depending on the information received the H&S Officer will decide to:Ask for further information to enable a decisionAsk for a short investigationAsk for a full investigation
16 More information Usually because the form has not been completed fully May need more detail to identify ‘seriousness’ of incident
17 Short InvestigationMore formal way of recording information particularly :Competence of injured personEnvironment
18 ACCIDENT INVESTIGATION Full InvestigationRequired by law for HSE RIDDOR reportable accidentsRequired to identify root cause(s) of accidents to prevent recurrenceACCIDENT INVESTIGATION
19 Has instructions on front Has pages for recording witness statementsAsks questions to identify details including:Competence of person injuredCompetence of person supervising themWork equipmentWorking environment
20 The investigation should identify root cause(s) Remedial action may be required including:Training or retrainingNew equipmentRepairs to premisesetc
21 Further ActionThe Customer Services Manager may inform the insurers if:A claim is likelyThe accident is serious
22 The Insurers The Insurers will investigate accidents if: A claim is likelyA claim has been made
23 The Insurers will:Interview witnesses and take statementsLook at all relevant documentsLook at sceneTake photographs and evidenceDecide what further action to take
24 HSE InvestigationHSE will investigate serious accidents immediately and may investigate less serious accidents laterAn HSE Enforcement Officer will investigateInterview witnesses and take statementsLook at all relevant documentsLook at sceneTake photos and evidence
25 Then decide whether to: Advise no further action requiredIssue an Improvement NoticeIssue a Prohibition NoticeTake out a criminal case for breach of legislation (If successful this can result in fines and, in some cases, imprisonment)
26 Civil Claims Claims for compensation may be made by the injured person The Insurers, taking legal advice, will decide what action to takeNB Claims for negligence are required to demonstrate that there was a Duty of Care, the Duty has been breached and an injury was caused.
27 Other, related, formsThe Tutor Notification Form (from Registry) should be used to report non work related illness eg headaches and other concerns relating to individual students eg behaviourThe Incident Report Form should be used to report security and procedural incidents and concerns
28 Work Related Accidents For academic year For current academic yearSite No. of Accidents Site No. of AccidentsHenley 87 Henley 56IT Centres 1 MM 112MM Off Site 16Off Site 13 RLS 104RLS RLS Nursery 2RLS Nursery 4 Rugby 54Rugby Rugby Nursery 1Rugby Nursery 4 Trident Park 40Thornbank 1Trident Park 54 Total so far…….…..385York Road 8Total……………………For 04/05 there were 93 chase ups and for the current year there have been 96 chase ups so far………..
29 Health & Safety TeamBarbara Port – H & S Officer telephoneDebbie Drewitt – H & S Advisor telephoneTom Marsh – H & S Advisor telephoneMaurice Wood – H & S Advisor telephoneHeather Golding – Administrator telephone