1. Pre-departure Briefing for Outgoing Exchange Students
Office of International Student Exchange (OISE)
Pre-departure Briefing for Outgoing Exchange Students
Exclusively for students who will go to
USA / Canada in Semester 1,
Ms Janice Lam
Office of International Student Exchange
April 22, 2015

2. Rundown Time Event 10:30-10:45am OISE: Welcome Note by Ms Janice Lam
Office of International Student Exchange (OISE)
Rundown
Time
Event
10:30-10:45am
OISE: Welcome Note by Ms Janice Lam
10:45-11:00am
AAO: Academic Preparation by Ms Rachel Hong
11:00-11:15am
CEDARS: Psychological Preparation by Mrs Sylvia Wong
11:15-11:30am
DAAO: Overseas Mentorship Programme by Ms Holly Tang
11:30-12:30pm
Student Sharing Session

3. Before you go… Apply LEAVE of ABSENCE at Faculty Financial Arrangement
Office of International Student Exchange (OISE)
Before you go…
Apply LEAVE of ABSENCE at Faculty
Financial Arrangement
HKU tuition fee payment (before departure)
Update bank account details on SIS for receiving scholarships and refund of deposit when you return
Passport
Air tickets
Addresses / Contacts
Know more about HKU

4. Before you go… Prepare something representing HKU
Office of International Student Exchange (OISE)
Before you go…
Prepare something representing HKU
Publications are available at Global Lounge

5. Insurance HKU provides travel insurance Extra insurance
Office of International Student Exchange (OISE)
Insurance
HKU provides travel insurance
Undergraduate students
Travelling overseas on academic activities
< 180 days (6 months)
Extra insurance

6. Office of International Student Exchange (OISE)
HKU Offer Letter
Check your name, exchange and scholarship details. Contact OISE if necessary
Admission package from host institution will be received in the due course
May need student visa application
Orientation day(s) at host institution

7. Specific Scholarship / Sponsorship
Office of International Student Exchange (OISE)
Specific Scholarship / Sponsorship
A notional amount of sponsorship for your exchange studies, but not to be the major financial source
Conditional Offer
With reference to exam results available in June
Scholarship / Sponsorship will be transferred to your bank account (according to info at SIS) by November 2015

8. Upon Arrival Phone HOME! E-mail OISE
Office of International Student Exchange (OISE)
Upon Arrival
Phone HOME!
OISE
Visit exchange office at host institution
Be safe
Be visible
Keep in touch with OISE
Alert us your travel plans

9. Provides worldwide emergency support services to all HKU students
Office of International Student Exchange (OISE)
Provides worldwide emergency support services to all HKU students
24/7 Hotline:
Download an app and use
“07AACC091075” to login

10. Before you leave your host institution…
Office of International Student Exchange (OISE)
Before you leave your host institution…
Settle all the outstanding fees
Re-confirm the transcript arrangement with exchange office, and…
Say goodbye to them
More photos, more videos, more parties…

11. Office of International Student Exchange (OISE)
Upon Return
Most of the host institutions will send transcripts to OISE
Notify your faculty about credit transfer
Submit exchange report, in order to get…
Refund of your deposit of HK$2,000

12. More information www.hku.hk/exchange
Office of International Student Exchange (OISE)
More information

13. Enjoy Your Exchange Life!

14. Rundown Time Event 10:30-10:45am OISE: Welcome Note by Ms Janice Lam
Office of International Student Exchange (OISE)
Rundown
Time
Event
10:30-10:45am
OISE: Welcome Note by Ms Janice Lam
10:45-11:00am
AAO: Academic Preparation by Ms Rachel Hong
11:00-11:15am
CEDARS: Psychological Preparation by Mrs Sylvia Wong
11:15-11:30am
DAAO: Overseas Mentorship Programme by Ms Holly Tang
11:30-12:30pm
Student Sharing Session