1. Peralta Community College District Student Success – Education Committee Calvin Madlock Associate Vice Chancellor District Information Technology December 15, 2013

2. AGENDA Student Financial Aid Module Academic Advisement Module Student Education Planner Questions

3. Student Financial Aid Module High Level Timeline: Student Financial Aid High Level TimelineMonth Load ISIRs Institutional Student Information Record Jan 2014 Send Document Information to Students Communication via portal, email, letters Jan 2014 Create Financial Aid Terms Collection of information to award, etc. Jan 2014 Create Student Cost of Attendance Formula to determine how much aid Jan 2014 Complete Verification Selection for validation of application Feb 2014 Begin Packaging Awarding by system Mar/Apr 2014 Send Award Letters Notification of Award (what & when) Mar/Apr 2014 SAP Student Academic Progress May/June 2014 Transfer Monitoring Update information (default, overpay) July 2014 Certify Loans Processing loan request to Feds July/Aug 2014 Pell Payment Rptg Notification to Feds (within 30 days) Aug 2014 Authorize and Distribute Aid Verification and Disbursement Payment Aug/Sep 2014 Return to Title IV R2T4 – return money to Feds. Aug/Sep 2014

4. Academic Advisement Module Snapshot of students’ academic progress:  Help Students meet educational goals  Provide self-service auditing of academic information  Improve student success  Enhance college planning  Provide academic advisement  Streamline transfer process  Provide Counselors/Advisors automated educational planning tools

5. Academic Advisement Module Roles & Responsibilities: RoleResponsibilityCommitment Matriculation Coordinator % FTE Responsible for coordinating all Academic Advising implementation activities with the district including training schedules, communication protocol, overseeing the testing and campus deployment of the product 50-60% initially (Fit Gap) Curriculum Coordinator % FTE Responsible for maintaining the curriculum changes in PeopleSoft, including setup & configuration 50–60 % initially (Fit Gap) Registrar %FTE Responsible for reviewing the questions concerning degree requirements review process 50-60% initially (Fit Gap) Transcript Evaluator %FTE Responsible for entering transfer transcripts/credits (early in process) 50-60% initially (Fit Gap), then time is directly proportional to the volume Articulation Officer %FTE Responsible for maintaining the mappings for transfer credit 50-60% initially, then dependent of volume of articulation rule changes Counselor %FTEResponsible for degree auditing review process, clarification of academic policies as well as advising and localization 50-60% initially (Fit Gap), then dripping to 5% during maintenance

6. Student Educational Planner

7. Questions & Answers THANK YOU