1. Waste and recycling data management for local governments DEC & Encycle Consulting

2. Overview Input from audience Time (mins) Outline of the dayQuestions10 Benefits of data collection, management & reporting20 Data collection and reporting guidelines & resources20 Obtaining data – sources within LG & from contractors10 Setting up collection systems and management procedures20 Case study – City of SwanQuestions10 Break30 Regional Funding Programme (Brendan Mohr)Questions on projects30 Developing a business caseComments10 DEC: Census update (Florence Soriano)Census output reports20 Questions and Feedback20 Summary and close10

3. Overview Aims of the workshop: Overview of establishing data collection and reporting Outline case studies / examples of setting up systems, and value of data Overview of Regional Funding Programme Census update Reporting expectations (State, LGs), Benefits and no “silver bullets”

4. Benefits of waste and recycling data Situational analysis Strategic planning Assessing costs / benefits of options Justifying potential solutions (management / Council / State) Why selected particular option Funding Budget Responding to community / media Determining operational requirements

5. What is happening?

6. Benefits of waste and recycling data Where are the ‘quick wins’ Demonstrating Cost effectiveness or non-effectiveness Opportunities Sharing of resources / solutions Measurement of improvement Council / State / Community Success or less than optimal solutions

7. Identifying opportunities

8. Guidelines: Data collection and recycling Online links on DEC website Guidelines & Resources: http://www.zerowaste.wa.gov.au/about/data/tools- for-local-government-datahttp://www.zerowaste.wa.gov.au/about/data/tools- for-local-government-data Where to obtain data: http://www.zerowaste.wa.gov.au/about/data/tools- for-local-government-data/where-to-find-waste-and-recycling-datahttp://www.zerowaste.wa.gov.au/about/data/tools- for-local-government-data/where-to-find-waste-and-recycling-data Presentation and case studies: http://www.zerowaste.wa.gov.au/events/http://www.zerowaste.wa.gov.au/events/

9. Obtaining data Who may have useful information? Contractors Is data provision in their contract? Is this effective? Is it auditable? Accounts Are dollars and tonnages reported? Can analysis be made on ‘districts’ of generation and waste type? What needs to be implemented?

10. Obtaining data Who may have useful information? Destination facilities Format of information Can they report electronically Waste audits Is not necessary to continually undertake? How ‘changeable’ is the district? Landfill surveys Collection vehicles (conversion factors)

11. Systems and procedures Establish systems and procedures – it will make life easier Passing information on to new employees Ability to access information while you are away Ensure year on year comparability It will take time to establish but it WILL save time later AND provide more accurate and useful data

12. Establishing Systems & Procedures Systems: the HOW the information is collected and analysed Where does the data come from? (and in what format) What assumptions or ‘massaging’ do you need to undertake Do you establish your own conversion factors or use those in resources What type of system to establish Excel Database

13. Establishing Systems & Procedures Procedures: the WHY & HOW TO collect and analyse information Documented steps Capture of knowledge Transferable Written in the LG language Communicated in the LG culture

14. Case study: Establishing good systems and procedures - City of Swan

15. Break time

16. DEC: Regional Funding Program http://www.zerowastewa.com.au/ourwork/strategypolicy/regfundmod/ Brendan Mohr Project Coordinator, Waste Management Branch Department of Environment and Conservation Phone: (08) 6467 5297 Email: brendan.mohr@dec.wa.gov.au Email: brendan.mohr@dec.wa.gov.au

17. Business case development Purpose: Justify the investment Why is the project needed (problems & opportunities)? What are the solution options? How does each solution address the issues or opportunities (benefits)? What are the risks (including the risk of the ‘do nothing’ scenario)? How much money, people, and time will be needed to deliver the solution and realise the benefits?

18. Business case example: mobile cardboard compactor

19. DEC: Census update http://www.zerowaste.wa.gov.au/resources/local- government-waste-and-recycle-census-2010-2011

20. Questions and Feedback jenny@encycle.com.au www.encycle.com.au jenny@encycle.com.au www.encycle.com.au