1. Overview of the IEEE-SA Process Maintenance of IEEE standards Soo H. Kim, Program Manager, Technical Program Development NPEC Subcommittee SC-3 Jan 24, 2011

2. Agenda Overview of the Process Maintenance of IEEE Standards Reaffirmation Revision Withdraw Proposed Changes on Maintenance Process Resources 2

3. IEEE Standards Development: Process Flow Idea! Project Approval Process Develop Draft Standard IEEE-SA Standards Board Approval Process Sponsor Ballot Publish Standard Maximum of 4 years Reaffirm STD Revise STD Withdraw STD Archive Maximum of 5 years

4. Maintenance of IEEE standards Standards life cycle (5-year review) Sponsor needs to take a maintenance action on a standard within five years of its IEEE-SA Standards Board approval date. A maintenance action on an active standard are, Revise a standard by submitting a PAR; Reaffirm a standard by initiating reaffirmation ballot; Withdraw a standard (administratively or withdrawal ballot); or Stabilize a standard by initiate stabilization ballot If no action are made at the end of a maintenance cycle, RevCom will make a default recommendation of withdrawal to IEEE-SA Standards Board 4

5. Maintenance of IEEE standards : Reaffirmation Process Project Approval Process Develop Draft Standard IEEE-SA Standards Board Approval Process Sponsor Ballot Publish Standard Maximum of 4 years Sponsor reviews the standard on the maintenance review to determine it contains no significant obsolete or erroneous information and is useful in its current form Idea! Reaffirm STD Revise STD Withdraw STD Archive Maximum of 5 years

6. Project Approval Process Develop Draft Standard IEEE-SA Standards Board Approval Process Sponsor Ballot Publish Standard Maximum of 4 years Idea! Reaffirm STD Revise STD Withdraw STD Archive Maximum of 5 years Form a ballot group, and initiate reaffirmation ballot through myProject system. Maintenance of IEEE standards : Reaffirmation Process

7. Must be approved by at least 75% ballot group or reaffirmation ballot fails; The Sponsor shall review and respond to all ballot comments; Affirmative vote with comments Provide comment response to show consideration. Proceed with reaffirmation of standard Disapprove vote with comments Determine if the technical comment is actual significant technical error or omission. If so, may need to revise the standard. Provide response to show consideration and conduct recirculation. Submit to RevCom Maintenance of IEEE standards : Reaffirmation Process

8. IEEE Standards Development: Reaffirmation of Standard Project Approval Process Develop Draft Standard IEEE-SA Standards Board Approval Process Sponsor Ballot Publish Standard Maximum of 4 years Idea! Reaffirm STD Revise STD Withdraw STD Archive Maximum of 5 years Submit to Standard Review Committee (RevCom), a committee that makes a recommendation to IEEE-SA Standards Board for an approval of the reaffirmation. IEEE-SA Standards Board reviews the recommendation and approve the draft standard.

9. Project Approval Process Develop Draft Standard IEEE-SA Standards Board Approval Process Sponsor Ballot Publish Standard Maximum of 4 years The Sponsor shall initiate revision of a standard whenever any of the material in the standard (including all amendments, corrigenda, etc.) becomes obsolete or incorrect, or if three or more amendments to a base standard exist three years after its approval or most recent reaffirmation. Idea! Revise STD Reaffirm STD Withdraw STD Archive Maximum of 5 years Maintenance of IEEE standards : Revision Process

10. Project Approval Process Develop Draft Standard IEEE-SA Standards Board Approval Process Sponsor Ballot Publish Standard Maximum of 4 years Standards that are no longer useful or contain significant obsolete or erroneous information should be recommended for withdrawal by the Sponsor. A recommendation for withdrawal shall be supported by a ballot with a 50% return and at least a 75% approval. If no action are made at the end of a maintenance cycle, RevCom will make a default recommendation of withdrawal to IEEE-SA Standards Board Idea! Reaffirm STD Maximum of 5 years Withdraw STD Archive Revise STD Maintenance of IEEE standards : Withdrawal Process

11. 11 Maintenance of IEEE standards : Proposed Change Issues/concerns on Reaffirmation Revisions PARs are not always initiated to resolve issues raised during Reaffirmation Reaffirmation ballots (and heavy workloads) have led to cursory voting as many voters cast default 'yes' votes without really reviewing the standard(s); New proposal on Reaffirmation & Stabilization Eliminate 'Reaffirmation' and 'Stabilization' process Complete a Revision on a maintained standard every 10 years Standard is administratively withdrawn at the 10 year mark, if no action from the sponsor

12. Comments/Questions :

13. 13 Resources: IEEE-SA Website: http://standards.ieee.org/develop/

14. For more information… Contact: Ms. Soo Kim Program Manager, Technical Program Development s.h.kim@ieee.org 732-465-6640