Presentation on theme: "Monitoring, Control & Reporting. The nature of control Develop a structured plan - the “baseline” for control Monitor the plan Assess current and forecast."— Presentation transcript:
The nature of control Develop a structured plan - the “baseline” for control Monitor the plan Assess current and forecast performance Take action to correct adverse trends
Project control cycle Baseline cost & schedule (Full Business Case) update actuals & forecast change control & corrective action re-sanction (if necessary)
Develop the Baseline Develop the scope of what is required Split the project into meaningful elements using a Work Breakdown Structure (WBS) Develop a schedule linking the various project elements Identify the resources needed for each element of the WBS Develop cost forecasts for each element of the WBS Forecast revenues and benefits Consider risks and options Develop a strategy (organisation, purchasing, risk, etc). Allocate tasks and responsibilities Initiate a documentation and reporting system
Those involved in programmes and projects need information Framework for reporting Specific reporting requirements Management of documentation
CORPORATE OBJECTIVES BUSINESS PLAN / AOB PROGRAMME PLANS AND OBJECTIVES PROJECT PLANS AND OBJECTIVES DETAILED PLANS AND BUDGETS QUARTERLY PERFOR- MANCE REVIEWS SUMMARY REPORTS EXCEPTION REPORTS PROGRAMME STATUS REVENUE FORECAST PROJECT STATUS REPORTS ACTUAL COSTS AND PROGRESS Board Business Unit LINE OF BUSINESS PROGRAMMES PROJECTS PRIMARY ELEMENTS/STAGES Information and Reporting Hierarchy
Project Number : 005/2/1Network Upgrade Programme - TransmissionJune 1998 Sanction Value Forecast Value Variance DescriptionQu. 1Qu. 2Qu. 3Qu. 4Qu. 5Qu. 6 Initial Investigation Feasibility Study Planning Evaluation Development Engineering Design Civil Works Cable Installation Commissioning 200 185 15 235 250 (15) 463 453 10 674 706 (32) 2355 1950 405 473 306 167 4400 3850 550 435 750 1200 1100 615 300 Legend Status /Risks Business Implications Change Orders 435 550 1500 1200165 Sanction Value Forecast Value Last Month 4200 350 Sanction Forecast Plan Slippage Saving Progress Project Status Report
Final Cost Report Final Project Cost Actual cost Changes Claims? Commitments?
Cost & Revenue “J-curve” OPERATE IMPLEMENT REV less OPEX CASH FLOW TIME CAPEX COST
Business Review Stage Business Review Report have the forecast benefits been delivered? have other benefits been obtained? have initial revenue forecasts been achieved? is the cost of facilitating the benefit / revenue delivery in line with forecast ? what are the key learning points ?