1. E LECTORAL R OLL M ANAGEMENT S YSTEM A Brief Overview 1

2. A BOUT U S Election Commission of India is a permanent Constitutional Body. The Election Commission was established in accordance with the Constitution on 25th January 1950. Since then free and fair elections have been held at regular intervals as per the principles enshrined in the Constitution, Electoral Laws and System. 2

3. B ASIC U NITS OF SYSTEM 3

4. E LECTION S YSTEM Parliamentary Constituencies Assembly Constituencies Parts Polling Stations Polling Station Buildings Sections 4

5. R EVENUE S YSTEM Divisions Districts Tehsils Villages 5

6. U RBAN S YSTEM Towns Nagar Nigam ( Municipal Corporation ) Nagar Nigam Nagar Palika ( Municipality ) Nagar Palika Nagar Panchayat ( City Council ) Nagar Panchayat Wards 6

7. O THER M ISC U NITS ARE … Police Stations Post Offices 7

8. P OINTS TO REMEMBER Each AC is linked with one PC only Each Part is linked with one AC only Each Section is linked with one Part only A Part can have multiple Polling Stations Multiple Polling Stations can be located in one PS Building The relationship between each unit in each different system is one-to-many OR many-to-one. Eg. One PC can have multiple AC, but AC can have only one PC 8

9. L INKING MULTIPLE AC S WITH PC S 9 D ISTRICT 1 D ISTRICT 2 B OUNDARIES LEGENDS D ISTRICT 1 2 4 3 5 6 8 9 7 1 2 3 4 5 PC AC P ART

10. L INKING DIFFERENT SYSTEMS Think about linking AC with Districts … or Parts with Tehsils or Villages … ? 10

11. S OLUTION … One AC can be linked with more than one DISTRICT AC NODISTRICT NO 411 412 413 11

12. L INKING P ART WITH D ISTRICT Eg. PART NOAC NO DIST NO 21 4 11 22 4 12 23 4 13 12

13. L INKING AC WITH M ULTIPLE D ISTRICTS 13 D ISTRICT 1 D ISTRICT 2 B OUNDARIES AC D ISTRICT P ART 1 2 4 3 5 6 8 9 7

14. A BOUT E LECTORAL R OLL M ANAGEMENT S YSTEM (S OFTWARE ) The ERMS (Electoral Roll Management System) will cover the entire process of Electoral Roll preparation for the state from Electoral Roll Revision data management to final Electoral Roll publishing. Software is developed and owned by ECI, GOI 14

15. P OLICIES AND G UIDELINES 15

16. A RCHITECTURE OF ERMS 16 Electoral Roll Control Table Uploaded Form 7,8 & 8A Form 6 Bulk Export Managing Electoral Roll that includes insertion, deletion, updating and transposition within AC. And printing of Electoral Roll including one or multiple supplementary list. State Level System ERO BLOs Door to door verification Electors Local Machine = Database

17. G UIDELINES SQL Server Database is used for data Keeping Audit Trail with full access log. Separate database for Form 6/7/8/8A/6A As per the procedure currently being followed only accepted (by ERO) forms will be entered. The record of rejected forms will be kept separately as usual. Only ERO/AERO can update the main database EPIC will be generated from original database 17

18. P RINTING OF E LECTORAL R OLL Only Commission approved formats should be used for printing EPIC. Roll should not be integrated after draft publication. 2012 being Assembly General Election Year for final publication on 02/01/2012 the entire Photo Electoral Roll, i.e Mother Roll & Supplementary will be printed. Software has provision for printing rolls and generating EPIC at district level. At appropriate time provision will be made in the software for Photo Voter Slip generation to be distributed by BLO to every Elector before Poll. 18

19. P HOTOGRAPH M ERGING Only 2 megapixel camera should be used. Size of the photograph must be less than 20KB Photograph should be kept in binary format only, along with the voters’ other details Photograph enhancement tool should be provided if required. 19

20. M AKING OF EPIC EPIC should be printed only when photograph is merged as binary data in database. The information printed on EPIC should be generated from the electoral roll database and then stored in separate database. EPIC No will be generated as per the instructions of the Commission. 20

21. C ITIZEN S ERVICES Facility for tracking of applications will be provided in the software. The following unique no. should be printed on acknowledgement slip for tracking : - Eg.LengthSample State Code (3 digit)S26 AC No (3 digit)003 Part No (3 digit)129 Year of Application (4 digit)2011 Application No (4 digit) 1457 21

22. U NDERSTANDING FORM N O FOR EACH APPLICATION 2011S24 003 129 A 1457 22 State Code AC No Part No Year Form No Form Type

23. U NDERSTANDING ERMS M ODULES (C ORE C OMPONENTS ) 23

24. C OMPONENT D ESCRIPTION (M ODULES ) Admin Module Intensive / Summary Revision Data Upload Application ERO / AERO Application Integration and Roll Printing Application Electors’ Photo Identity Card Preparation and Printing Application 24

25. Admin Module For Users Addition / deletion Summary Revision Data Upload User ERO/AERO EPIC 25

26. A DMIN MODULE L OGIN P AGE 26

27. S UMMARY R EVISION D ATA U PLOAD U SER C REATION 27

28. A SSIGNING AC AND P ARTS TO U SER 28

29. ERO U SER C REATION 29

30. A SSIGNING AC P ART TO ERO 30

31. U PDATION OF D IGITAL C ARD I NFORMATION 31

32. EPIC A PPLICATION U SER C REATION 32

33. A SSIGNING AC AND P ART TO U SER 33

34. Summary Revision data upload 34

35. S UMMARY R EVISION D ATA U PLOAD A PPLICATION Add, Delete and Update the Electoral Roll. Form 6 - For inclusion of name in Electoral Roll Form 6A - For inclusion of name in Electoral Roll for NRI Form 7 - For objection to inclusion of name & deletion of name in Electoral Roll Form 8 - Application for correction to particulars entered in Electoral Roll Form 8A - Application for transposition of entry in Electoral Roll. (Within AC) Upload the Form 6 Data For Approval 35

36. S ELECT A DDRESS S OURCE 36

37. S UMMARY R EVISION DATA UPLOAD 37

38. S ELECT A C & P ART 38

39. F ORM 6 A DDITION 39

40. F ORM 7 40

41. F ORM 8 41

42. F ORM 8A 42

43. UPLOAD FORM 6 DATA 43

44. B RIEF R EPORT 44

45. D ETAIL R EPORT 45

46. D ELETE U PLOADED D ATA 46

47. C HECK D UPLICATE R ECORD 47

48. C OPY D ATABASE 48

49. ERO Software 49

50. ERO / AERO A PPLICATION This application is for the Elector Registration Officer to approve revisions made through ‘Summary Revision Data Upload Application’. Roles of ERO Approval/Rejection of Forms Updating records in the main database of electoral roll. 50

51. ERO S OFTWARE L OGIN S CREEN : 51

52. E LECTOR R EGISTRATION OFFICERS ORDER WITHOUT APPOINTING ENQUIRY OFFICER 52

53. U PDATE A PPROVED R ECORD ON D ATABASE 53

54. D ELETE D UPLICATE R ECORD 54

55. EPIC S OFTWARE EPIC user can create EPIC for Electors using this application. The main functionalities of this application are : - Verify the data available at the server and do correction in address, if needed. After verification of data the EPIC can be generated for each elector in a pdf format. Provision to make duplicate EPIC will be provided. 55

56. I MPORT THE VOTERS DETAILS 56

57. C REATE NEW EPIC 57

58. C REATE DUPLICATE EPIC CARD 58

59. REPORTS 59

60. C OUNTING OF EPIC PREPARED BY VENDOR 60

61. O UTWARD REGISTER / ISSUE REGISTER 61

62. E PIC COVERAGE 62

63. N ON EPIC COVERAGE 63

64. D UPLICATE EPIC COUNTING 64

65. S HOW EXISTING PDF 65

66. S ET PATH FOR STORING PDF 66

67. R OLL P RINTING A PPLICATION This software is used for integration of electoral roll that means for merging Mother Roll and one or more supplementaries*. For the printing Electoral Roll ( Part wise ) with or without photos. Printing of Part Header Page with Control Table Units * Note : Supplementary List means new additions, modifications and updations in the roll. 67

68. 68

69. M OTHER R OLL ( WITH P HOTOS ) 69

70. P ART HEADER PAGE 70

71. S UPPLEMENTRY WITH PHOTO 71

72. E LECTORAL ROLL WITHOUT PHOTO 72

73. R OLL ALPHABETICALLY 73

74. B LO WORKING COPY 74

75. M ALE FEMALE OTHER TOTAL (MFOT) R EPORT 75

76. M IS REPORT 76

77. W AY A HEAD Download the Trial Version from CEO District Portal Link on CEO Site Training at District Trial run Trial run report Submission Installation & Testing of Final Software Go Live 77

78. I NTEGRATION OF ERMS WITH PGRS 78 Electoral Roll PGRS Collection of FORM 6/7/8/8A/6A from PGRS then redirecting into UPLOADED (State level database ) Uploaded Form 7,8 & 8A Form 6 Bulk Export State Level System ERO BLOs Door to door verification Electors Local Machine = Database

79. 5/16/2015 79 S UPPORT C ELL Email : aceoup@gmail.comaceoup@gmail.com Contact Nos: 0522- 4049815, 9450093618, 8726253602

80. 5/16/2015 80 T HANKS