1. 2010 CDBG Recipients’ Workshop SURVIVING A MONITORING VISIT AIDS PITFALLS

2. Page 2 2010 CDBG Recipients’ WorkshopSeptember 30, 2010 SURVIVING A MONITORING VISIT ▪AIDS RECIPIENTS’ MANUAL PROPER GRANT FILES KNOWLEDGEABLE GRANT ADMINISTRATOR

3. Page 3 2010 CDBG Recipients’ WorkshopSeptember 30, 2010 PITFALLS ▪FAILURE TO FOLLOW MANUAL ▪INADEQUATE FILES ▪LOCATION OF FILES ▪CITIZEN PARTICIPATION PUBLIC HEARINGS FAIL TO CONDUCT NOT ON TIME NO ORIGINAL TEAR SHEETS IN FILE INCORRECT NUMBER OF DAYS

4. Page 4 2010 CDBG Recipients’ WorkshopSeptember 30, 2010 PITFALLS (CON’T) PROCUREMENT (ADMIN/ENG) ▪NO TEAR SHEET IN FILE ▪NOT ALL ELEMENTS IN ADMIN CONTRACT FAIR HOUSING ▪POSTER NOT DISPLAYED ▪FH NOT ON HEARING AGENDA

5. Page 5 2010 CDBG Recipients’ WorkshopSeptember 30, 2010 PITFALLS (CON’T) ENVIRONMENTAL ▪FONSI TEAR SHEET NOT IN FILE ▪FOE NOT IN FILE ▪ASSESSMENT DOCUMENTATION WEAK

6. Page 6 2010 CDBG Recipients’ WorkshopSeptember 30, 2010 PITFALLS (CON’T) LABOR MANAGEMENT ▪NO WAGE RATE VERIFICATION PRIOR TO BID OPENING ▪NO CONTRACTOR CLEARANCE ▪NO FEDERAL CLAUSES IN CONTRACT ▪WEEKLY PAYROLLS IMPROPER CERTIFICATION NO WORKER INTERVIEWS NO OTHER DEDUCTIONS FORMS

7. Page 7 2010 CDBG Recipients’ WorkshopSeptember 30, 2010 PITFALLS (CON’T) FINANCIAL MANAGEMENT ▪TIMELY DISBURSEMENT OF FUNDS ▪BANK INTEREST/FEES ▪LATE QUARTERLY REPORTS ▪BENEFITS NOT UPDATED QUARTERLY