2. 2 Use Cases in Kuali Student What is Kuali Student? What is a Use Case? How are Use Cases applied in Kuali Student? What is the methodology to create Use Cases? What are some of the challenges?

3. 3...the next generation student system

4. 4 WHAT is Kuali Student?  person-centric  flexible and scalable  modular  open source  service-oriented  sustainable

5. 5 WHY Kuali Student?  We have increasingly complex needs.  We need a time saving, cost effective solution.  We need customization.

6. 6 WHO is involved? Founders Partners The Andrew W. Mellon Foundation  The University of British Columbia  Florida State University  The University of California (Berkeley)  San Joaquin Delta College  The University of Maryland (College Park)  Massachusetts Institute of Technology (MIT)

7. 7 WHEN is this available?

8. 8 Kuali Student SCOPE Tier 1  Curriculum development  Customer contact  Configuration application  Enrollment  Degree Audit & Academic Evaluation  Student Financials  Concierge (limited)  Application connectors Tier 2  Admissions  Scheduling  Awards and Financial Aid  Concierge

9. 9 BENEFITS  Shared resources  Innovation  Functionality  Support  Future flexibility

10. 10 Kuali Student CONCIERGE Institutional Information Requirements Personal Information Goals Information about the experience s of others Possibilities We should use: to support users

11. 11 Use Cases Definition: a use case is a description of the interaction between a user (actor) and a system where the actor performs a task to reach a specific goal. Purpose: document functional requirements of a system *use cases do not capture all the requirements hub-and-spoke mode of requirements document current processes or future processes captures scope (functional and design)

12. 12 Use Cases Format: Graphical – use case diagrams Textual – Word, Excel, Wiki, etc casual formal Goal level (Alistair Cockburn): At what level should I write? summary > involve multiple user-goals, shows lifecycle relationship between user-goals user-goal > required to get work done, can the actor go away happy after completing the goal? sub-function > very low-level, required to carry out user-goals

13. Use Cases in Kuali Student Traditional relationships: Data Formats Business Rules Performance Requirement UI Requirements and UI Design New relationships: Service Oriented Architecture and Design (SOAD) User Experience (UX) 13

14. Kuali Student SOAD Methodology 14

15. Use Case Methodology in Kuali Student Use Case Team Working with Subject Matter Experts Evolution (trials and exercises) Abstract vs Concrete Level of Detail Template components and format Organization of use cases How we do it now Scenario Develop list of use cases (Actor + Goal) Iterations – (from casual to formal) 15

16. Use Case Methodology in Kuali Student

17. Use Case Template Wiki format Original Template Current Template Samples Links to services Links to data Links to rules 17

18. Challenges Communication 6 campuses 8 teams meeting logistics (time-zone differences) Stakeholders KS Teams Institutional subject matter experts Getting the right level of detail Organization of Use Cases (catalogue) 18

19. 19 More QUESTIONS? Visit: www.kuali.org/communities/ks E-mail: kuali.student@ubc.ca